HomeMy WebLinkAbout2023-11-06 City Council AgendaCITY COUNCIL
Regular Meeting
Monday, November 06, 2023
Council Chambers & Hybrid
5:30 PM
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. To maximize public safety while still maintaining transparency and
public access, members of the public can choose to participate from home or attend in person.
Information on how the public may observe and participate in the meeting is located at the end
of the agenda. Masks are strongly encouraged if attending in person. The meeting will be
broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,
and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection
on the City’s website. Please clearly indicate which agenda item you are referencing in your
subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:35 PM)
1.Proclamation Honoring Olenka Villarreal
CLOSED SESSION (5:35 ‐ 6:35 PM)
2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section
54956.8 Property: 1175 North San Antonio Road, Palo Alto (Informally known as the
former Los Altos Treatment Plant site) Negotiating Party: Santa Clara Valley Water
District City Negotiators: (Ed Shikada, Brad Eggleston, Karin North, Sunny Tong) Subject
of Negotiations: Lease Price and Terms of Payment
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (6:35 ‐ 6:50 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral
Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:50 ‐ 6:55 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (6:55 ‐ 7:00 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3.Approval of Minutes from October 16, 2023 Meeting
4.Approval to Proceed with Design of Improvements for Permanent Installation of the
Traffic Calming Pilot Project in the Crescent Park Neighborhood
5.Approval of the Acceptance of State of California Citizens Options for Public Safety
(COPS) Funds of $194,400 and a Budget Amendment in the Supplemental Law
Enforcement Services Fund (2/3 vote required) for front‐line law enforcement expenses
6.Approval of First Amendment to the Santa Clara County Recycling and Waste Reduction
Commission Technical Advisory Committee Memorandum of Agreement. CEQA Status ‐
Not a project.
7.Approval of General Services Agreement Contract C24185703A with SWA Services Group,
Inc. for a five‐year term in an Amount Not‐to‐Exceed $19,327,547 for Janitorial Cleaning
and Maintenance Services, and Approval of a Fiscal Year 2024 Budget Amendment in the
General Fund; CEQA status – Not a Project.
8.CONSENT: Second Reading of Electrification Equipment Ordinance adopted October 2,
2023 amending the Palo Alto Municipal Code Title 18 (Zoning) Chapters 18.04
(Definitions), 18.10 (Low‐Density Residential), 18.12 (R‐1 Zones), 18.13 (Multiple Family
Residential Zones),18.40 (General Standards and Exceptions), and 18.54 (Parking
Facilities Design Standards) and Title 9, Chapter 9.10 (Noise) to Further Facilitate the
Installation of Electrification Equipment in Residential Neighborhoods. CEQA Status –
Exempt under CEQA Guidelines sections 15061(b)(3) and 15301.
CITY MANAGER COMMENTS (7:00 ‐ 7:15 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item 9: 7:25 ‐ 9:25 PM, Item 10: 9:25 ‐ 10:25 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
9.Approval of a Contract with Urban Field Studio (C24188179) for a Not‐to‐Exceed Amount
of $384,990 for the Car‐free Streets Alternatives Study; Adopt an Interim Ordinance
Continuing Parking Lot and Sidewalk Dining through March 2024 and On‐Street Dining
through December 2024; Adopt Resolutions Extending the City Manager’s Authority to
Temporarily Close Portions of California Avenue and Ramona Street through December
2024; Provide Direction on the Street Configuration of California Ave. and Ramona St.
during the Study Period; and Approval of a FY 2024 Budget Amendment in the General
Fund. CEQA Status ‐ Categorically exempt under CEQA Guidelines Sections 15301
(existing facilities) and 15304(e) (minor temporary use).
10.LEGISLATIVE: Adopt Ordinances Amending Planned Community Ordinance 2343 for
2901‐2905 Middlefield Road and Establishing a Separate Planned Community Zoning
Designation for 702 Ellsworth Place to Enable the Development of a new Single‐Story,
Single‐Family Residence. CEQA Status ‐‐ Categorically Exempt Under CEQA Guidelines
Sections 15061(b)(3), 15301, and 15303 (Continued from September 18, 2023)
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
11.Information Item: Summary of Fiscal Year 2022‐2023 Community Development Block
Grant (CDBG) Program Accomplishments ‐ Review of the Draft Consolidated Annual
Performance and Evaluation Report (CAPER). CEQA Status – Not a Project
OTHER INFORMATION
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee November 7, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
1 Regular Meeting November 06, 2023
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, November 06, 2023Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:35 PM)
1.Proclamation Honoring Olenka Villarreal
CLOSED SESSION (5:35 ‐ 6:35 PM)
2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section
54956.8 Property: 1175 North San Antonio Road, Palo Alto (Informally known as the
former Los Altos Treatment Plant site) Negotiating Party: Santa Clara Valley Water
District City Negotiators: (Ed Shikada, Brad Eggleston, Karin North, Sunny Tong) Subject
of Negotiations: Lease Price and Terms of Payment
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (6:35 ‐ 6:50 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral
Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:50 ‐ 6:55 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (6:55 ‐ 7:00 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3.Approval of Minutes from October 16, 2023 Meeting
4.Approval to Proceed with Design of Improvements for Permanent Installation of the
Traffic Calming Pilot Project in the Crescent Park Neighborhood
5.Approval of the Acceptance of State of California Citizens Options for Public Safety
(COPS) Funds of $194,400 and a Budget Amendment in the Supplemental Law
Enforcement Services Fund (2/3 vote required) for front‐line law enforcement expenses
6.Approval of First Amendment to the Santa Clara County Recycling and Waste Reduction
Commission Technical Advisory Committee Memorandum of Agreement. CEQA Status ‐
Not a project.
7.Approval of General Services Agreement Contract C24185703A with SWA Services Group,
Inc. for a five‐year term in an Amount Not‐to‐Exceed $19,327,547 for Janitorial Cleaning
and Maintenance Services, and Approval of a Fiscal Year 2024 Budget Amendment in the
General Fund; CEQA status – Not a Project.
8.CONSENT: Second Reading of Electrification Equipment Ordinance adopted October 2,
2023 amending the Palo Alto Municipal Code Title 18 (Zoning) Chapters 18.04
(Definitions), 18.10 (Low‐Density Residential), 18.12 (R‐1 Zones), 18.13 (Multiple Family
Residential Zones),18.40 (General Standards and Exceptions), and 18.54 (Parking
Facilities Design Standards) and Title 9, Chapter 9.10 (Noise) to Further Facilitate the
Installation of Electrification Equipment in Residential Neighborhoods. CEQA Status –
Exempt under CEQA Guidelines sections 15061(b)(3) and 15301.
CITY MANAGER COMMENTS (7:00 ‐ 7:15 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item 9: 7:25 ‐ 9:25 PM, Item 10: 9:25 ‐ 10:25 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
9.Approval of a Contract with Urban Field Studio (C24188179) for a Not‐to‐Exceed Amount
of $384,990 for the Car‐free Streets Alternatives Study; Adopt an Interim Ordinance
Continuing Parking Lot and Sidewalk Dining through March 2024 and On‐Street Dining
through December 2024; Adopt Resolutions Extending the City Manager’s Authority to
Temporarily Close Portions of California Avenue and Ramona Street through December
2024; Provide Direction on the Street Configuration of California Ave. and Ramona St.
during the Study Period; and Approval of a FY 2024 Budget Amendment in the General
Fund. CEQA Status ‐ Categorically exempt under CEQA Guidelines Sections 15301
(existing facilities) and 15304(e) (minor temporary use).
10.LEGISLATIVE: Adopt Ordinances Amending Planned Community Ordinance 2343 for
2901‐2905 Middlefield Road and Establishing a Separate Planned Community Zoning
Designation for 702 Ellsworth Place to Enable the Development of a new Single‐Story,
Single‐Family Residence. CEQA Status ‐‐ Categorically Exempt Under CEQA Guidelines
Sections 15061(b)(3), 15301, and 15303 (Continued from September 18, 2023)
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
11.Information Item: Summary of Fiscal Year 2022‐2023 Community Development Block
Grant (CDBG) Program Accomplishments ‐ Review of the Draft Consolidated Annual
Performance and Evaluation Report (CAPER). CEQA Status – Not a Project
OTHER INFORMATION
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee November 7, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
2 Regular Meeting November 06, 2023
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, November 06, 2023Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:35 PM)1.Proclamation Honoring Olenka VillarrealCLOSED SESSION (5:35 ‐ 6:35 PM)2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section54956.8 Property: 1175 North San Antonio Road, Palo Alto (Informally known as theformer Los Altos Treatment Plant site) Negotiating Party: Santa Clara Valley WaterDistrict City Negotiators: (Ed Shikada, Brad Eggleston, Karin North, Sunny Tong) Subjectof Negotiations: Lease Price and Terms of PaymentAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:35 ‐ 6:50 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:50 ‐ 6:55 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:55 ‐ 7:00 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from October 16, 2023 Meeting4.Approval to Proceed with Design of Improvements for Permanent Installation of theTraffic Calming Pilot Project in the Crescent Park Neighborhood5.Approval of the Acceptance of State of California Citizens Options for Public Safety(COPS) Funds of $194,400 and a Budget Amendment in the Supplemental LawEnforcement Services Fund (2/3 vote required) for front‐line law enforcement expenses6.Approval of First Amendment to the Santa Clara County Recycling and Waste ReductionCommission Technical Advisory Committee Memorandum of Agreement. CEQA Status ‐
Not a project.
7.Approval of General Services Agreement Contract C24185703A with SWA Services Group,
Inc. for a five‐year term in an Amount Not‐to‐Exceed $19,327,547 for Janitorial Cleaning
and Maintenance Services, and Approval of a Fiscal Year 2024 Budget Amendment in the
General Fund; CEQA status – Not a Project.
8.CONSENT: Second Reading of Electrification Equipment Ordinance adopted October 2,
2023 amending the Palo Alto Municipal Code Title 18 (Zoning) Chapters 18.04
(Definitions), 18.10 (Low‐Density Residential), 18.12 (R‐1 Zones), 18.13 (Multiple Family
Residential Zones),18.40 (General Standards and Exceptions), and 18.54 (Parking
Facilities Design Standards) and Title 9, Chapter 9.10 (Noise) to Further Facilitate the
Installation of Electrification Equipment in Residential Neighborhoods. CEQA Status –
Exempt under CEQA Guidelines sections 15061(b)(3) and 15301.
CITY MANAGER COMMENTS (7:00 ‐ 7:15 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item 9: 7:25 ‐ 9:25 PM, Item 10: 9:25 ‐ 10:25 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
9.Approval of a Contract with Urban Field Studio (C24188179) for a Not‐to‐Exceed Amount
of $384,990 for the Car‐free Streets Alternatives Study; Adopt an Interim Ordinance
Continuing Parking Lot and Sidewalk Dining through March 2024 and On‐Street Dining
through December 2024; Adopt Resolutions Extending the City Manager’s Authority to
Temporarily Close Portions of California Avenue and Ramona Street through December
2024; Provide Direction on the Street Configuration of California Ave. and Ramona St.
during the Study Period; and Approval of a FY 2024 Budget Amendment in the General
Fund. CEQA Status ‐ Categorically exempt under CEQA Guidelines Sections 15301
(existing facilities) and 15304(e) (minor temporary use).
10.LEGISLATIVE: Adopt Ordinances Amending Planned Community Ordinance 2343 for
2901‐2905 Middlefield Road and Establishing a Separate Planned Community Zoning
Designation for 702 Ellsworth Place to Enable the Development of a new Single‐Story,
Single‐Family Residence. CEQA Status ‐‐ Categorically Exempt Under CEQA Guidelines
Sections 15061(b)(3), 15301, and 15303 (Continued from September 18, 2023)
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
11.Information Item: Summary of Fiscal Year 2022‐2023 Community Development Block
Grant (CDBG) Program Accomplishments ‐ Review of the Draft Consolidated Annual
Performance and Evaluation Report (CAPER). CEQA Status – Not a Project
OTHER INFORMATION
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee November 7, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
3 Regular Meeting November 06, 2023
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, November 06, 2023Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:35 PM)1.Proclamation Honoring Olenka VillarrealCLOSED SESSION (5:35 ‐ 6:35 PM)2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section54956.8 Property: 1175 North San Antonio Road, Palo Alto (Informally known as theformer Los Altos Treatment Plant site) Negotiating Party: Santa Clara Valley WaterDistrict City Negotiators: (Ed Shikada, Brad Eggleston, Karin North, Sunny Tong) Subjectof Negotiations: Lease Price and Terms of PaymentAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:35 ‐ 6:50 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:50 ‐ 6:55 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:55 ‐ 7:00 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from October 16, 2023 Meeting4.Approval to Proceed with Design of Improvements for Permanent Installation of theTraffic Calming Pilot Project in the Crescent Park Neighborhood5.Approval of the Acceptance of State of California Citizens Options for Public Safety(COPS) Funds of $194,400 and a Budget Amendment in the Supplemental LawEnforcement Services Fund (2/3 vote required) for front‐line law enforcement expenses6.Approval of First Amendment to the Santa Clara County Recycling and Waste ReductionCommission Technical Advisory Committee Memorandum of Agreement. CEQA Status ‐Not a project.7.Approval of General Services Agreement Contract C24185703A with SWA Services Group,Inc. for a five‐year term in an Amount Not‐to‐Exceed $19,327,547 for Janitorial Cleaningand Maintenance Services, and Approval of a Fiscal Year 2024 Budget Amendment in theGeneral Fund; CEQA status – Not a Project.8.CONSENT: Second Reading of Electrification Equipment Ordinance adopted October 2,2023 amending the Palo Alto Municipal Code Title 18 (Zoning) Chapters 18.04(Definitions), 18.10 (Low‐Density Residential), 18.12 (R‐1 Zones), 18.13 (Multiple FamilyResidential Zones),18.40 (General Standards and Exceptions), and 18.54 (ParkingFacilities Design Standards) and Title 9, Chapter 9.10 (Noise) to Further Facilitate theInstallation of Electrification Equipment in Residential Neighborhoods. CEQA Status –Exempt under CEQA Guidelines sections 15061(b)(3) and 15301.CITY MANAGER COMMENTS (7:00 ‐ 7:15 PM)BREAK (5‐10 MINUTES)ACTION ITEMS (Item 9: 7:25 ‐ 9:25 PM, Item 10: 9:25 ‐ 10:25 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.9.Approval of a Contract with Urban Field Studio (C24188179) for a Not‐to‐Exceed Amountof $384,990 for the Car‐free Streets Alternatives Study; Adopt an Interim OrdinanceContinuing Parking Lot and Sidewalk Dining through March 2024 and On‐Street Diningthrough December 2024; Adopt Resolutions Extending the City Manager’s Authority toTemporarily Close Portions of California Avenue and Ramona Street through December2024; Provide Direction on the Street Configuration of California Ave. and Ramona St.during the Study Period; and Approval of a FY 2024 Budget Amendment in the GeneralFund. CEQA Status ‐ Categorically exempt under CEQA Guidelines Sections 15301(existing facilities) and 15304(e) (minor temporary use).10.LEGISLATIVE: Adopt Ordinances Amending Planned Community Ordinance 2343 for2901‐2905 Middlefield Road and Establishing a Separate Planned Community ZoningDesignation for 702 Ellsworth Place to Enable the Development of a new Single‐Story,Single‐Family Residence. CEQA Status ‐‐ Categorically Exempt Under CEQA GuidelinesSections 15061(b)(3), 15301, and 15303 (Continued from September 18, 2023)ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
11.Information Item: Summary of Fiscal Year 2022‐2023 Community Development Block
Grant (CDBG) Program Accomplishments ‐ Review of the Draft Consolidated Annual
Performance and Evaluation Report (CAPER). CEQA Status – Not a Project
OTHER INFORMATION
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee November 7, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
4 Regular Meeting November 06, 2023
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, November 06, 2023Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:35 PM)1.Proclamation Honoring Olenka VillarrealCLOSED SESSION (5:35 ‐ 6:35 PM)2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section54956.8 Property: 1175 North San Antonio Road, Palo Alto (Informally known as theformer Los Altos Treatment Plant site) Negotiating Party: Santa Clara Valley WaterDistrict City Negotiators: (Ed Shikada, Brad Eggleston, Karin North, Sunny Tong) Subjectof Negotiations: Lease Price and Terms of PaymentAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:35 ‐ 6:50 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:50 ‐ 6:55 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:55 ‐ 7:00 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from October 16, 2023 Meeting4.Approval to Proceed with Design of Improvements for Permanent Installation of theTraffic Calming Pilot Project in the Crescent Park Neighborhood5.Approval of the Acceptance of State of California Citizens Options for Public Safety(COPS) Funds of $194,400 and a Budget Amendment in the Supplemental LawEnforcement Services Fund (2/3 vote required) for front‐line law enforcement expenses6.Approval of First Amendment to the Santa Clara County Recycling and Waste ReductionCommission Technical Advisory Committee Memorandum of Agreement. CEQA Status ‐Not a project.7.Approval of General Services Agreement Contract C24185703A with SWA Services Group,Inc. for a five‐year term in an Amount Not‐to‐Exceed $19,327,547 for Janitorial Cleaningand Maintenance Services, and Approval of a Fiscal Year 2024 Budget Amendment in theGeneral Fund; CEQA status – Not a Project.8.CONSENT: Second Reading of Electrification Equipment Ordinance adopted October 2,2023 amending the Palo Alto Municipal Code Title 18 (Zoning) Chapters 18.04(Definitions), 18.10 (Low‐Density Residential), 18.12 (R‐1 Zones), 18.13 (Multiple FamilyResidential Zones),18.40 (General Standards and Exceptions), and 18.54 (ParkingFacilities Design Standards) and Title 9, Chapter 9.10 (Noise) to Further Facilitate theInstallation of Electrification Equipment in Residential Neighborhoods. CEQA Status –Exempt under CEQA Guidelines sections 15061(b)(3) and 15301.CITY MANAGER COMMENTS (7:00 ‐ 7:15 PM)BREAK (5‐10 MINUTES)ACTION ITEMS (Item 9: 7:25 ‐ 9:25 PM, Item 10: 9:25 ‐ 10:25 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.9.Approval of a Contract with Urban Field Studio (C24188179) for a Not‐to‐Exceed Amountof $384,990 for the Car‐free Streets Alternatives Study; Adopt an Interim OrdinanceContinuing Parking Lot and Sidewalk Dining through March 2024 and On‐Street Diningthrough December 2024; Adopt Resolutions Extending the City Manager’s Authority toTemporarily Close Portions of California Avenue and Ramona Street through December2024; Provide Direction on the Street Configuration of California Ave. and Ramona St.during the Study Period; and Approval of a FY 2024 Budget Amendment in the GeneralFund. CEQA Status ‐ Categorically exempt under CEQA Guidelines Sections 15301(existing facilities) and 15304(e) (minor temporary use).10.LEGISLATIVE: Adopt Ordinances Amending Planned Community Ordinance 2343 for2901‐2905 Middlefield Road and Establishing a Separate Planned Community ZoningDesignation for 702 Ellsworth Place to Enable the Development of a new Single‐Story,Single‐Family Residence. CEQA Status ‐‐ Categorically Exempt Under CEQA GuidelinesSections 15061(b)(3), 15301, and 15303 (Continued from September 18, 2023)ADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.11.Information Item: Summary of Fiscal Year 2022‐2023 Community Development BlockGrant (CDBG) Program Accomplishments ‐ Review of the Draft Consolidated AnnualPerformance and Evaluation Report (CAPER). CEQA Status – Not a ProjectOTHER INFORMATIONOTHER INFORMATIONStanding Committee Meetings this week Finance Committee November 7, 2023 Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
5 Regular Meeting November 06, 2023
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.