HomeMy WebLinkAbout2023-10-16 City Council AgendaCITY COUNCIL
Regular Meeting
Monday, October 16, 2023
Council Chambers & Hybrid
5:30 PM
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. To maximize public safety while still maintaining transparency and
public access, members of the public can choose to participate from home or attend in person.
Information on how the public may observe and participate in the meeting is located at the end
of the agenda. Masks are strongly encouraged if attending in person. The meeting will be
broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,
and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection
on the City’s website. Please clearly indicate which agenda item you are referencing in your
subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
This meeting will be called to order in honor of National Book Month.
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)
1.The Great California Shakeout
2.26th Annual United Nations Association Film Festival (UNAFF) Proclamation
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:45 ‐ 6:00 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral
Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:00 ‐ 6:05 PM)
Members of the public may not speak to the item(s).
STUDY SESSION (6:05 ‐ 7:05 PM)
3.Bi‐Annual Discussion with the Independent Police Auditor
CONSENT CALENDAR (7:05 ‐ 7:10 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
4.Approval of Minutes from September 18, 2023 and October 2, 2023 Meetings
5.Approve Additional Funding for the Human Services Resource Allocation Process for
Ada’s Cafe and Approve a Budget Amendment in the General Fund. CEQA Status – Not A
Project.
6.Approval of Contract Number C24187903 Contract C24187903 With Daleo, Inc. in the
Amount of $7,826,860 for the Gas Main Replacement Project 24B (GS‐14003) on
University Avenue and surrounding streets in the University Park and Crescent Park
neighborhoods, at a business district complex adjacent to Geng Road, and at Town &
Country Village Plaza at Embarcadero Road and El Camino Real including water main and
service replacements at this location; Authorization for the City Manager to Negotiate
and Execute Related Change Orders Not‐to‐Exceed of $782,686, for a Total Not‐to‐
Exceed Amount of $8,609,546; and Approval of Budget Amendments in the Gas and
Water Funds. CEQA status – Exempt per CEQA Guidelines 15302(c) (Replacement or
Reconstruction of Existing Facilities).
7.Adoption of a Resolution to Vacate a Public Utility Easement at 160, 162, and 164
Waverley Street. CEQA Status – Exempt under CEQA Guidelines Section 15305.
8.Update on the Memorandum of Understanding and Funding Agreement with Peninsula
Corridor Joint Powers Board (JPB/Caltrain) and the City of Menlo Park Regarding
Emergency Repairs to the North Bank of San Francisquito Creek and Approval of a Fiscal
Year 2024 Budget Amendment in the Capital Improvement Fund; CEQA exempt per Reg.
15269.
9.Approval of Construction Contract with Golden Bay Construction, Inc. in the Amount of
$1,247,069 and Authorization for the City Manager to Negotiate and Execute Change
Orders up to a Not‐to‐Exceed Amount of $311,767 for the Capacity Upgrades along East
Meadow Drive (SD‐22000) and Connection to Adobe Creek Pump Station from East
Meadow Circle (SD‐26000), Storm Drainage System Replacement and Rehabilitation (SD‐
06101), and Sidewalk Repairs (PO‐89003); CEQA status – exempt under CEQA Guidelines
Section 15301(c).
10.Approval of Financing Plan for a Local Salt Removal Facility at the Regional Water
Quality Control Plant and Direct Staff to Secure Financing and Solicit Bids for a
Construction Contract and Construction Management Services Contract as
Recommended by Finance Committee. CEQA status ‐ Project analyzed in 2019
Addendum to the 2015 Environmental Impact Report for the Palo Alto Recycled Water
Project (SCH 2011062037), approved November 18, 2019.
11.Authorization of the City Manager or their designee to execute a change order to
Contract C20177344 with Bear Electrical Services for On‐Call Traffic Signal and
Electrical Services to Extend the Term through March 1, 2024 with No Change to the Not
To Exceed Amount of $375,000; CEQA status – categorically exempt.
12.340 Portage Avenue and 3201‐3225 Ash Street [23PLN‐00226]: Denial of Resident’s
Request for Historic Designation of the Cannery Building located at 200‐404 Portage
Avenue as well as the Office Building at 3201‐3225 Ash Street as Category I or II
Resources on the City’s Local Historic Inventory. Environmental Assessment: Exempt
from the Provisions of the California Environmental Quality Act (CEQA) In Accordance
with CEQA Guidelines Section 15061(b)(3).
CITY MANAGER COMMENTS (7:10 ‐ 7:25 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item 13: 7:35 ‐ 9:05 PM, Item 14: 9:05 ‐ 10:35 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
13.Direction to Staff to Develop a Proposal to Lease the Cubberley site from the Palo Alto
Unified School District for 55 years or Provide Alternative Direction to Transfer
Ownership or Control to the City; CEQA status – not a project.
14.City Council Discussion and Potential Direction on Feedback Regarding the Proposed
Joint Powers Agency (JPA) Agreement for Cities Association of Santa Clara County;
CEQA: Not a Project
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Rail Committee October 17, 2023 – CANCELED
Finance Committee October 17, 2023
City School Liaison Committee October 19, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
1 Regular Meeting October 16, 2023
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, October 16, 2023Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
This meeting will be called to order in honor of National Book Month.
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)
1.The Great California Shakeout
2.26th Annual United Nations Association Film Festival (UNAFF) Proclamation
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:45 ‐ 6:00 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral
Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:00 ‐ 6:05 PM)
Members of the public may not speak to the item(s).
STUDY SESSION (6:05 ‐ 7:05 PM)
3.Bi‐Annual Discussion with the Independent Police Auditor
CONSENT CALENDAR (7:05 ‐ 7:10 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
4.Approval of Minutes from September 18, 2023 and October 2, 2023 Meetings
5.Approve Additional Funding for the Human Services Resource Allocation Process for
Ada’s Cafe and Approve a Budget Amendment in the General Fund. CEQA Status – Not A
Project.
6.Approval of Contract Number C24187903 Contract C24187903 With Daleo, Inc. in the
Amount of $7,826,860 for the Gas Main Replacement Project 24B (GS‐14003) on
University Avenue and surrounding streets in the University Park and Crescent Park
neighborhoods, at a business district complex adjacent to Geng Road, and at Town &
Country Village Plaza at Embarcadero Road and El Camino Real including water main and
service replacements at this location; Authorization for the City Manager to Negotiate
and Execute Related Change Orders Not‐to‐Exceed of $782,686, for a Total Not‐to‐
Exceed Amount of $8,609,546; and Approval of Budget Amendments in the Gas and
Water Funds. CEQA status – Exempt per CEQA Guidelines 15302(c) (Replacement or
Reconstruction of Existing Facilities).
7.Adoption of a Resolution to Vacate a Public Utility Easement at 160, 162, and 164
Waverley Street. CEQA Status – Exempt under CEQA Guidelines Section 15305.
8.Update on the Memorandum of Understanding and Funding Agreement with Peninsula
Corridor Joint Powers Board (JPB/Caltrain) and the City of Menlo Park Regarding
Emergency Repairs to the North Bank of San Francisquito Creek and Approval of a Fiscal
Year 2024 Budget Amendment in the Capital Improvement Fund; CEQA exempt per Reg.
15269.
9.Approval of Construction Contract with Golden Bay Construction, Inc. in the Amount of
$1,247,069 and Authorization for the City Manager to Negotiate and Execute Change
Orders up to a Not‐to‐Exceed Amount of $311,767 for the Capacity Upgrades along East
Meadow Drive (SD‐22000) and Connection to Adobe Creek Pump Station from East
Meadow Circle (SD‐26000), Storm Drainage System Replacement and Rehabilitation (SD‐
06101), and Sidewalk Repairs (PO‐89003); CEQA status – exempt under CEQA Guidelines
Section 15301(c).
10.Approval of Financing Plan for a Local Salt Removal Facility at the Regional Water
Quality Control Plant and Direct Staff to Secure Financing and Solicit Bids for a
Construction Contract and Construction Management Services Contract as
Recommended by Finance Committee. CEQA status ‐ Project analyzed in 2019
Addendum to the 2015 Environmental Impact Report for the Palo Alto Recycled Water
Project (SCH 2011062037), approved November 18, 2019.
11.Authorization of the City Manager or their designee to execute a change order to
Contract C20177344 with Bear Electrical Services for On‐Call Traffic Signal and
Electrical Services to Extend the Term through March 1, 2024 with No Change to the Not
To Exceed Amount of $375,000; CEQA status – categorically exempt.
12.340 Portage Avenue and 3201‐3225 Ash Street [23PLN‐00226]: Denial of Resident’s
Request for Historic Designation of the Cannery Building located at 200‐404 Portage
Avenue as well as the Office Building at 3201‐3225 Ash Street as Category I or II
Resources on the City’s Local Historic Inventory. Environmental Assessment: Exempt
from the Provisions of the California Environmental Quality Act (CEQA) In Accordance
with CEQA Guidelines Section 15061(b)(3).
CITY MANAGER COMMENTS (7:10 ‐ 7:25 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item 13: 7:35 ‐ 9:05 PM, Item 14: 9:05 ‐ 10:35 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
13.Direction to Staff to Develop a Proposal to Lease the Cubberley site from the Palo Alto
Unified School District for 55 years or Provide Alternative Direction to Transfer
Ownership or Control to the City; CEQA status – not a project.
14.City Council Discussion and Potential Direction on Feedback Regarding the Proposed
Joint Powers Agency (JPA) Agreement for Cities Association of Santa Clara County;
CEQA: Not a Project
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Rail Committee October 17, 2023 – CANCELED
Finance Committee October 17, 2023
City School Liaison Committee October 19, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
2 Regular Meeting October 16, 2023
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, October 16, 2023Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting will be called to order in honor of National Book Month.SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)1.The Great California Shakeout2.26th Annual United Nations Association Film Festival (UNAFF) ProclamationAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:45 ‐ 6:00 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:00 ‐ 6:05 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:05 ‐ 7:05 PM)3.Bi‐Annual Discussion with the Independent Police AuditorCONSENT CALENDAR (7:05 ‐ 7:10 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Approval of Minutes from September 18, 2023 and October 2, 2023 Meetings5.Approve Additional Funding for the Human Services Resource Allocation Process forAda’s Cafe and Approve a Budget Amendment in the General Fund. CEQA Status – Not AProject.6.Approval of Contract Number C24187903 Contract C24187903 With Daleo, Inc. in theAmount of $7,826,860 for the Gas Main Replacement Project 24B (GS‐14003) onUniversity Avenue and surrounding streets in the University Park and Crescent Park
neighborhoods, at a business district complex adjacent to Geng Road, and at Town &
Country Village Plaza at Embarcadero Road and El Camino Real including water main and
service replacements at this location; Authorization for the City Manager to Negotiate
and Execute Related Change Orders Not‐to‐Exceed of $782,686, for a Total Not‐to‐
Exceed Amount of $8,609,546; and Approval of Budget Amendments in the Gas and
Water Funds. CEQA status – Exempt per CEQA Guidelines 15302(c) (Replacement or
Reconstruction of Existing Facilities).
7.Adoption of a Resolution to Vacate a Public Utility Easement at 160, 162, and 164
Waverley Street. CEQA Status – Exempt under CEQA Guidelines Section 15305.
8.Update on the Memorandum of Understanding and Funding Agreement with Peninsula
Corridor Joint Powers Board (JPB/Caltrain) and the City of Menlo Park Regarding
Emergency Repairs to the North Bank of San Francisquito Creek and Approval of a Fiscal
Year 2024 Budget Amendment in the Capital Improvement Fund; CEQA exempt per Reg.
15269.
9.Approval of Construction Contract with Golden Bay Construction, Inc. in the Amount of
$1,247,069 and Authorization for the City Manager to Negotiate and Execute Change
Orders up to a Not‐to‐Exceed Amount of $311,767 for the Capacity Upgrades along East
Meadow Drive (SD‐22000) and Connection to Adobe Creek Pump Station from East
Meadow Circle (SD‐26000), Storm Drainage System Replacement and Rehabilitation (SD‐
06101), and Sidewalk Repairs (PO‐89003); CEQA status – exempt under CEQA Guidelines
Section 15301(c).
10.Approval of Financing Plan for a Local Salt Removal Facility at the Regional Water
Quality Control Plant and Direct Staff to Secure Financing and Solicit Bids for a
Construction Contract and Construction Management Services Contract as
Recommended by Finance Committee. CEQA status ‐ Project analyzed in 2019
Addendum to the 2015 Environmental Impact Report for the Palo Alto Recycled Water
Project (SCH 2011062037), approved November 18, 2019.
11.Authorization of the City Manager or their designee to execute a change order to
Contract C20177344 with Bear Electrical Services for On‐Call Traffic Signal and
Electrical Services to Extend the Term through March 1, 2024 with No Change to the Not
To Exceed Amount of $375,000; CEQA status – categorically exempt.
12.340 Portage Avenue and 3201‐3225 Ash Street [23PLN‐00226]: Denial of Resident’s
Request for Historic Designation of the Cannery Building located at 200‐404 Portage
Avenue as well as the Office Building at 3201‐3225 Ash Street as Category I or II
Resources on the City’s Local Historic Inventory. Environmental Assessment: Exempt
from the Provisions of the California Environmental Quality Act (CEQA) In Accordance
with CEQA Guidelines Section 15061(b)(3).
CITY MANAGER COMMENTS (7:10 ‐ 7:25 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item 13: 7:35 ‐ 9:05 PM, Item 14: 9:05 ‐ 10:35 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
13.Direction to Staff to Develop a Proposal to Lease the Cubberley site from the Palo Alto
Unified School District for 55 years or Provide Alternative Direction to Transfer
Ownership or Control to the City; CEQA status – not a project.
14.City Council Discussion and Potential Direction on Feedback Regarding the Proposed
Joint Powers Agency (JPA) Agreement for Cities Association of Santa Clara County;
CEQA: Not a Project
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Rail Committee October 17, 2023 – CANCELED
Finance Committee October 17, 2023
City School Liaison Committee October 19, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
3 Regular Meeting October 16, 2023
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, October 16, 2023Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting will be called to order in honor of National Book Month.SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)1.The Great California Shakeout2.26th Annual United Nations Association Film Festival (UNAFF) ProclamationAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:45 ‐ 6:00 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:00 ‐ 6:05 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:05 ‐ 7:05 PM)3.Bi‐Annual Discussion with the Independent Police AuditorCONSENT CALENDAR (7:05 ‐ 7:10 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Approval of Minutes from September 18, 2023 and October 2, 2023 Meetings5.Approve Additional Funding for the Human Services Resource Allocation Process forAda’s Cafe and Approve a Budget Amendment in the General Fund. CEQA Status – Not AProject.6.Approval of Contract Number C24187903 Contract C24187903 With Daleo, Inc. in theAmount of $7,826,860 for the Gas Main Replacement Project 24B (GS‐14003) onUniversity Avenue and surrounding streets in the University Park and Crescent Parkneighborhoods, at a business district complex adjacent to Geng Road, and at Town &Country Village Plaza at Embarcadero Road and El Camino Real including water main andservice replacements at this location; Authorization for the City Manager to Negotiateand Execute Related Change Orders Not‐to‐Exceed of $782,686, for a Total Not‐to‐Exceed Amount of $8,609,546; and Approval of Budget Amendments in the Gas andWater Funds. CEQA status – Exempt per CEQA Guidelines 15302(c) (Replacement orReconstruction of Existing Facilities).7.Adoption of a Resolution to Vacate a Public Utility Easement at 160, 162, and 164Waverley Street. CEQA Status – Exempt under CEQA Guidelines Section 15305.8.Update on the Memorandum of Understanding and Funding Agreement with PeninsulaCorridor Joint Powers Board (JPB/Caltrain) and the City of Menlo Park RegardingEmergency Repairs to the North Bank of San Francisquito Creek and Approval of a FiscalYear 2024 Budget Amendment in the Capital Improvement Fund; CEQA exempt per Reg.15269. 9.Approval of Construction Contract with Golden Bay Construction, Inc. in the Amount of$1,247,069 and Authorization for the City Manager to Negotiate and Execute ChangeOrders up to a Not‐to‐Exceed Amount of $311,767 for the Capacity Upgrades along EastMeadow Drive (SD‐22000) and Connection to Adobe Creek Pump Station from EastMeadow Circle (SD‐26000), Storm Drainage System Replacement and Rehabilitation (SD‐06101), and Sidewalk Repairs (PO‐89003); CEQA status – exempt under CEQA GuidelinesSection 15301(c).10.Approval of Financing Plan for a Local Salt Removal Facility at the Regional WaterQuality Control Plant and Direct Staff to Secure Financing and Solicit Bids for aConstruction Contract and Construction Management Services Contract asRecommended by Finance Committee. CEQA status ‐ Project analyzed in 2019Addendum to the 2015 Environmental Impact Report for the Palo Alto Recycled WaterProject (SCH 2011062037), approved November 18, 2019.11.Authorization of the City Manager or their designee to execute a change order toContract C20177344 with Bear Electrical Services for On‐Call Traffic Signal andElectrical Services to Extend the Term through March 1, 2024 with No Change to the NotTo Exceed Amount of $375,000; CEQA status – categorically exempt.12.340 Portage Avenue and 3201‐3225 Ash Street [23PLN‐00226]: Denial of Resident’sRequest for Historic Designation of the Cannery Building located at 200‐404 PortageAvenue as well as the Office Building at 3201‐3225 Ash Street as Category I or IIResources on the City’s Local Historic Inventory. Environmental Assessment: Exemptfrom the Provisions of the California Environmental Quality Act (CEQA) In Accordancewith CEQA Guidelines Section 15061(b)(3).
CITY MANAGER COMMENTS (7:10 ‐ 7:25 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item 13: 7:35 ‐ 9:05 PM, Item 14: 9:05 ‐ 10:35 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
13.Direction to Staff to Develop a Proposal to Lease the Cubberley site from the Palo Alto
Unified School District for 55 years or Provide Alternative Direction to Transfer
Ownership or Control to the City; CEQA status – not a project.
14.City Council Discussion and Potential Direction on Feedback Regarding the Proposed
Joint Powers Agency (JPA) Agreement for Cities Association of Santa Clara County;
CEQA: Not a Project
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Rail Committee October 17, 2023 – CANCELED
Finance Committee October 17, 2023
City School Liaison Committee October 19, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
4 Regular Meeting October 16, 2023
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, October 16, 2023Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting will be called to order in honor of National Book Month.SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:45 PM)1.The Great California Shakeout2.26th Annual United Nations Association Film Festival (UNAFF) ProclamationAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:45 ‐ 6:00 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:00 ‐ 6:05 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:05 ‐ 7:05 PM)3.Bi‐Annual Discussion with the Independent Police AuditorCONSENT CALENDAR (7:05 ‐ 7:10 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Approval of Minutes from September 18, 2023 and October 2, 2023 Meetings5.Approve Additional Funding for the Human Services Resource Allocation Process forAda’s Cafe and Approve a Budget Amendment in the General Fund. CEQA Status – Not AProject.6.Approval of Contract Number C24187903 Contract C24187903 With Daleo, Inc. in theAmount of $7,826,860 for the Gas Main Replacement Project 24B (GS‐14003) onUniversity Avenue and surrounding streets in the University Park and Crescent Parkneighborhoods, at a business district complex adjacent to Geng Road, and at Town &Country Village Plaza at Embarcadero Road and El Camino Real including water main andservice replacements at this location; Authorization for the City Manager to Negotiateand Execute Related Change Orders Not‐to‐Exceed of $782,686, for a Total Not‐to‐Exceed Amount of $8,609,546; and Approval of Budget Amendments in the Gas andWater Funds. CEQA status – Exempt per CEQA Guidelines 15302(c) (Replacement orReconstruction of Existing Facilities).7.Adoption of a Resolution to Vacate a Public Utility Easement at 160, 162, and 164Waverley Street. CEQA Status – Exempt under CEQA Guidelines Section 15305.8.Update on the Memorandum of Understanding and Funding Agreement with PeninsulaCorridor Joint Powers Board (JPB/Caltrain) and the City of Menlo Park RegardingEmergency Repairs to the North Bank of San Francisquito Creek and Approval of a FiscalYear 2024 Budget Amendment in the Capital Improvement Fund; CEQA exempt per Reg.15269. 9.Approval of Construction Contract with Golden Bay Construction, Inc. in the Amount of$1,247,069 and Authorization for the City Manager to Negotiate and Execute ChangeOrders up to a Not‐to‐Exceed Amount of $311,767 for the Capacity Upgrades along EastMeadow Drive (SD‐22000) and Connection to Adobe Creek Pump Station from EastMeadow Circle (SD‐26000), Storm Drainage System Replacement and Rehabilitation (SD‐06101), and Sidewalk Repairs (PO‐89003); CEQA status – exempt under CEQA GuidelinesSection 15301(c).10.Approval of Financing Plan for a Local Salt Removal Facility at the Regional WaterQuality Control Plant and Direct Staff to Secure Financing and Solicit Bids for aConstruction Contract and Construction Management Services Contract asRecommended by Finance Committee. CEQA status ‐ Project analyzed in 2019Addendum to the 2015 Environmental Impact Report for the Palo Alto Recycled WaterProject (SCH 2011062037), approved November 18, 2019.11.Authorization of the City Manager or their designee to execute a change order toContract C20177344 with Bear Electrical Services for On‐Call Traffic Signal andElectrical Services to Extend the Term through March 1, 2024 with No Change to the NotTo Exceed Amount of $375,000; CEQA status – categorically exempt.12.340 Portage Avenue and 3201‐3225 Ash Street [23PLN‐00226]: Denial of Resident’sRequest for Historic Designation of the Cannery Building located at 200‐404 PortageAvenue as well as the Office Building at 3201‐3225 Ash Street as Category I or IIResources on the City’s Local Historic Inventory. Environmental Assessment: Exemptfrom the Provisions of the California Environmental Quality Act (CEQA) In Accordancewith CEQA Guidelines Section 15061(b)(3).CITY MANAGER COMMENTS (7:10 ‐ 7:25 PM)BREAK (5‐10 MINUTES)ACTION ITEMS (Item 13: 7:35 ‐ 9:05 PM, Item 14: 9:05 ‐ 10:35 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.13.Direction to Staff to Develop a Proposal to Lease the Cubberley site from the Palo AltoUnified School District for 55 years or Provide Alternative Direction to TransferOwnership or Control to the City; CEQA status – not a project.14.City Council Discussion and Potential Direction on Feedback Regarding the ProposedJoint Powers Agency (JPA) Agreement for Cities Association of Santa Clara County;CEQA: Not a ProjectADJOURNMENTOTHER INFORMATIONStanding Committee Meetings this week Rail Committee October 17, 2023 – CANCELED Finance Committee October 17, 2023 City School Liaison Committee October 19, 2023Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
5 Regular Meeting October 16, 2023
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.