HomeMy WebLinkAbout2023-09-11 City Council AgendaCITY COUNCIL
Regular Meeting
Monday, September 11, 2023
Council Chambers & Hybrid
5:30 PM
Amended Agenda
Amended agenda items appear below in RED
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. To maximize public safety while still maintaining transparency and
public access, members of the public can choose to participate from home or attend in person.
Information on how the public may observe and participate in the meeting is located at the end
of the agenda. Masks are strongly encouraged if attending in person. The meeting will be
broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,
and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection
on the City’s website. Please clearly indicate which agenda item you are referencing in your
subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
This meeting will be called to order in honor of September 11 , 2001 (9/11).
SPECIAL ORDERS OF THE DAY (Item 1: 5:30 ‐ 5:40 PM, Item 2: 5:40 ‐ 5:50 PM)
1.Presentation from Sibling Cities on the Palo Alto‐Bloomington Sibling City Partnership
AA1.Interview for the Architectural Review Board (Continued from September 5, 2023).
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:50 ‐ 6:05 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral
Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:05 ‐ 6:10 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (6:10 ‐ 6:15 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3.Approval of Minutes from August 21, 2023 Meeting
4.Approval of Construction Contract Number C24188528 with Cratus, Inc. in the Amount
Not‐to‐Exceed $6,956,400 for the Water Main Replacement Project 29, Capital
Improvement Program Project WS‐15002; and Authorization for the City Manager to
Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $695,640. CEQA
status – exempt under CEQA Guideline Sections 15301 and 15302.
5.Approve Participation in the GoGreen Home Energy Financing Program as Recommended
by the Utilities Advisory Commission in an Amount Not‐to‐Exceed $300,000 over a Term
of up to Two Years, Authorizing the Execution of a Memorandum of Agreement with the
California Alternative Energy and Advanced Transportation Financing Authority; and
Approve a FY 2024 Budget Amendment in the Gas Fund; CEQA Status: Not a project.
6.Approve and Authorize the City Manager to Execute Amendment #1 to an MOA Between
the City of Palo Alto and County of Santa Clara to Authorize up to Two County Clinicians
to be Deployed on the City‘s Psychiatric Emergency Response Team (PERT) Justice and
Mental Health Collaboration Program for Three Years at $183,000 per Year (Not to
exceed $549,000); CEQA status ‐ not a project.
7.Approve and authorize the City Manager or designee to execute a three‐year Funding
Agreement with the Palo Alto Transportation Management Association (TMA), providing
$200,000 in funding for FY24. CEQA status – not a project.
8.Approval to appoint the Chair of the Expanded Community Advisory Panel (XCAP) as an
Ex Officio (non‐voting) member on the Rail Committee; CEQA status ‐ not a project.
9.Accept the Human Relation Commission’s Recommended Contingency Plan for the
Distribution of $200,000 in Additional Funding for the FY2024‐25 Human Services
Resource Allocation Process Recipients; CEQA status – not a project.
CITY MANAGER COMMENTS (6:15 ‐ 6:30 PM)
BREAK (6:30 ‐ 6:45 PM)
STUDY SESSION (6:45 ‐ 7:45 PM To Be Heard Out of Order)
2.Prescreening for proposed rezoning of 3265 El Camino Real to Planned Home Zone (PHZ)
ACTION ITEMS (Item 10: 7:45 ‐ 9:15 PM, Item 11: 9:15 ‐ 10:15 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
10.Approve the Revised Permanent Parklet Program Regulations; Provide Feedback on
Incentives for Electric Heating on Parklets; and Adopt Legislation Creating an Ongoing
Parklet Program, Creating Related Fees and Penalties, and Continuing Parklets in
Certain Areas of University Avenue Downtown and the California Avenue Area. CEQA
Status – Categorically Exempt (Sections 15301 and 15304(e)).
11.Receive the Human Relation Commission’s Recommendations on the Evaluation and
Celebration of Additional Dates to Advance Race & Equity, Including Through City
Recognition and City Paid Holidays and Provide Direction to Staff on Further Actions.
CEQA status – not a project.
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
12.FY 2023 Significant Gifts and Donations to the City
13.Accessory Dwelling Unit (ADU) Quarterly Report (Quarter 2 of CY 2023)
14.Biannual Reports of Contracts Awarded by the City Manager, Procurement Officer or
Other Designated Employees
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee September 12, 2023 CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
AA1.Interview for the Architectural Review Board (Continued from September 5, 2023).
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
th
1 Regular Meeting September 11, 2023
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, September 11, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
This meeting will be called to order in honor of September 11 , 2001 (9/11).
SPECIAL ORDERS OF THE DAY (Item 1: 5:30 ‐ 5:40 PM, Item 2: 5:40 ‐ 5:50 PM)
1.Presentation from Sibling Cities on the Palo Alto‐Bloomington Sibling City Partnership
AA1.Interview for the Architectural Review Board (Continued from September 5, 2023).
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:50 ‐ 6:05 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral
Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:05 ‐ 6:10 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (6:10 ‐ 6:15 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3.Approval of Minutes from August 21, 2023 Meeting
4.Approval of Construction Contract Number C24188528 with Cratus, Inc. in the Amount
Not‐to‐Exceed $6,956,400 for the Water Main Replacement Project 29, Capital
Improvement Program Project WS‐15002; and Authorization for the City Manager to
Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $695,640. CEQA
status – exempt under CEQA Guideline Sections 15301 and 15302.
5.Approve Participation in the GoGreen Home Energy Financing Program as Recommended
by the Utilities Advisory Commission in an Amount Not‐to‐Exceed $300,000 over a Term
of up to Two Years, Authorizing the Execution of a Memorandum of Agreement with the
California Alternative Energy and Advanced Transportation Financing Authority; and
Approve a FY 2024 Budget Amendment in the Gas Fund; CEQA Status: Not a project.
6.Approve and Authorize the City Manager to Execute Amendment #1 to an MOA Between
the City of Palo Alto and County of Santa Clara to Authorize up to Two County Clinicians
to be Deployed on the City‘s Psychiatric Emergency Response Team (PERT) Justice and
Mental Health Collaboration Program for Three Years at $183,000 per Year (Not to
exceed $549,000); CEQA status ‐ not a project.
7.Approve and authorize the City Manager or designee to execute a three‐year Funding
Agreement with the Palo Alto Transportation Management Association (TMA), providing
$200,000 in funding for FY24. CEQA status – not a project.
8.Approval to appoint the Chair of the Expanded Community Advisory Panel (XCAP) as an
Ex Officio (non‐voting) member on the Rail Committee; CEQA status ‐ not a project.
9.Accept the Human Relation Commission’s Recommended Contingency Plan for the
Distribution of $200,000 in Additional Funding for the FY2024‐25 Human Services
Resource Allocation Process Recipients; CEQA status – not a project.
CITY MANAGER COMMENTS (6:15 ‐ 6:30 PM)
BREAK (6:30 ‐ 6:45 PM)
STUDY SESSION (6:45 ‐ 7:45 PM To Be Heard Out of Order)
2.Prescreening for proposed rezoning of 3265 El Camino Real to Planned Home Zone (PHZ)
ACTION ITEMS (Item 10: 7:45 ‐ 9:15 PM, Item 11: 9:15 ‐ 10:15 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
10.Approve the Revised Permanent Parklet Program Regulations; Provide Feedback on
Incentives for Electric Heating on Parklets; and Adopt Legislation Creating an Ongoing
Parklet Program, Creating Related Fees and Penalties, and Continuing Parklets in
Certain Areas of University Avenue Downtown and the California Avenue Area. CEQA
Status – Categorically Exempt (Sections 15301 and 15304(e)).
11.Receive the Human Relation Commission’s Recommendations on the Evaluation and
Celebration of Additional Dates to Advance Race & Equity, Including Through City
Recognition and City Paid Holidays and Provide Direction to Staff on Further Actions.
CEQA status – not a project.
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
12.FY 2023 Significant Gifts and Donations to the City
13.Accessory Dwelling Unit (ADU) Quarterly Report (Quarter 2 of CY 2023)
14.Biannual Reports of Contracts Awarded by the City Manager, Procurement Officer or
Other Designated Employees
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee September 12, 2023 CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
AA1.Interview for the Architectural Review Board (Continued from September 5, 2023).
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
th
2 Regular Meeting September 11, 2023
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, September 11, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting will be called to order in honor of September 11 , 2001 (9/11).SPECIAL ORDERS OF THE DAY (Item 1: 5:30 ‐ 5:40 PM, Item 2: 5:40 ‐ 5:50 PM)1.Presentation from Sibling Cities on the Palo Alto‐Bloomington Sibling City PartnershipAA1.Interview for the Architectural Review Board (Continued from September 5, 2023).AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:50 ‐ 6:05 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:05 ‐ 6:10 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:10 ‐ 6:15 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from August 21, 2023 Meeting4.Approval of Construction Contract Number C24188528 with Cratus, Inc. in the AmountNot‐to‐Exceed $6,956,400 for the Water Main Replacement Project 29, CapitalImprovement Program Project WS‐15002; and Authorization for the City Manager toNegotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $695,640. CEQAstatus – exempt under CEQA Guideline Sections 15301 and 15302.5.Approve Participation in the GoGreen Home Energy Financing Program as Recommendedby the Utilities Advisory Commission in an Amount Not‐to‐Exceed $300,000 over a Termof up to Two Years, Authorizing the Execution of a Memorandum of Agreement with theCalifornia Alternative Energy and Advanced Transportation Financing Authority; andApprove a FY 2024 Budget Amendment in the Gas Fund; CEQA Status: Not a project.6.Approve and Authorize the City Manager to Execute Amendment #1 to an MOA Betweenthe City of Palo Alto and County of Santa Clara to Authorize up to Two County Clinicians
to be Deployed on the City‘s Psychiatric Emergency Response Team (PERT) Justice and
Mental Health Collaboration Program for Three Years at $183,000 per Year (Not to
exceed $549,000); CEQA status ‐ not a project.
7.Approve and authorize the City Manager or designee to execute a three‐year Funding
Agreement with the Palo Alto Transportation Management Association (TMA), providing
$200,000 in funding for FY24. CEQA status – not a project.
8.Approval to appoint the Chair of the Expanded Community Advisory Panel (XCAP) as an
Ex Officio (non‐voting) member on the Rail Committee; CEQA status ‐ not a project.
9.Accept the Human Relation Commission’s Recommended Contingency Plan for the
Distribution of $200,000 in Additional Funding for the FY2024‐25 Human Services
Resource Allocation Process Recipients; CEQA status – not a project.
CITY MANAGER COMMENTS (6:15 ‐ 6:30 PM)
BREAK (6:30 ‐ 6:45 PM)
STUDY SESSION (6:45 ‐ 7:45 PM To Be Heard Out of Order)
2.Prescreening for proposed rezoning of 3265 El Camino Real to Planned Home Zone (PHZ)
ACTION ITEMS (Item 10: 7:45 ‐ 9:15 PM, Item 11: 9:15 ‐ 10:15 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
10.Approve the Revised Permanent Parklet Program Regulations; Provide Feedback on
Incentives for Electric Heating on Parklets; and Adopt Legislation Creating an Ongoing
Parklet Program, Creating Related Fees and Penalties, and Continuing Parklets in
Certain Areas of University Avenue Downtown and the California Avenue Area. CEQA
Status – Categorically Exempt (Sections 15301 and 15304(e)).
11.Receive the Human Relation Commission’s Recommendations on the Evaluation and
Celebration of Additional Dates to Advance Race & Equity, Including Through City
Recognition and City Paid Holidays and Provide Direction to Staff on Further Actions.
CEQA status – not a project.
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
12.FY 2023 Significant Gifts and Donations to the City
13.Accessory Dwelling Unit (ADU) Quarterly Report (Quarter 2 of CY 2023)
14.Biannual Reports of Contracts Awarded by the City Manager, Procurement Officer or
Other Designated Employees
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee September 12, 2023 CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
AA1.Interview for the Architectural Review Board (Continued from September 5, 2023).
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
th
3 Regular Meeting September 11, 2023
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, September 11, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting will be called to order in honor of September 11 , 2001 (9/11).SPECIAL ORDERS OF THE DAY (Item 1: 5:30 ‐ 5:40 PM, Item 2: 5:40 ‐ 5:50 PM)1.Presentation from Sibling Cities on the Palo Alto‐Bloomington Sibling City PartnershipAA1.Interview for the Architectural Review Board (Continued from September 5, 2023).AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:50 ‐ 6:05 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:05 ‐ 6:10 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:10 ‐ 6:15 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from August 21, 2023 Meeting4.Approval of Construction Contract Number C24188528 with Cratus, Inc. in the AmountNot‐to‐Exceed $6,956,400 for the Water Main Replacement Project 29, CapitalImprovement Program Project WS‐15002; and Authorization for the City Manager toNegotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $695,640. CEQAstatus – exempt under CEQA Guideline Sections 15301 and 15302.5.Approve Participation in the GoGreen Home Energy Financing Program as Recommendedby the Utilities Advisory Commission in an Amount Not‐to‐Exceed $300,000 over a Termof up to Two Years, Authorizing the Execution of a Memorandum of Agreement with theCalifornia Alternative Energy and Advanced Transportation Financing Authority; andApprove a FY 2024 Budget Amendment in the Gas Fund; CEQA Status: Not a project.6.Approve and Authorize the City Manager to Execute Amendment #1 to an MOA Betweenthe City of Palo Alto and County of Santa Clara to Authorize up to Two County Cliniciansto be Deployed on the City‘s Psychiatric Emergency Response Team (PERT) Justice andMental Health Collaboration Program for Three Years at $183,000 per Year (Not toexceed $549,000); CEQA status ‐ not a project.7.Approve and authorize the City Manager or designee to execute a three‐year FundingAgreement with the Palo Alto Transportation Management Association (TMA), providing$200,000 in funding for FY24. CEQA status – not a project.8.Approval to appoint the Chair of the Expanded Community Advisory Panel (XCAP) as anEx Officio (non‐voting) member on the Rail Committee; CEQA status ‐ not a project.9.Accept the Human Relation Commission’s Recommended Contingency Plan for theDistribution of $200,000 in Additional Funding for the FY2024‐25 Human ServicesResource Allocation Process Recipients; CEQA status – not a project.CITY MANAGER COMMENTS (6:15 ‐ 6:30 PM)BREAK (6:30 ‐ 6:45 PM)STUDY SESSION (6:45 ‐ 7:45 PM To Be Heard Out of Order)2.Prescreening for proposed rezoning of 3265 El Camino Real to Planned Home Zone (PHZ)ACTION ITEMS (Item 10: 7:45 ‐ 9:15 PM, Item 11: 9:15 ‐ 10:15 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.10.Approve the Revised Permanent Parklet Program Regulations; Provide Feedback onIncentives for Electric Heating on Parklets; and Adopt Legislation Creating an OngoingParklet Program, Creating Related Fees and Penalties, and Continuing Parklets inCertain Areas of University Avenue Downtown and the California Avenue Area. CEQAStatus – Categorically Exempt (Sections 15301 and 15304(e)).11.Receive the Human Relation Commission’s Recommendations on the Evaluation andCelebration of Additional Dates to Advance Race & Equity, Including Through CityRecognition and City Paid Holidays and Provide Direction to Staff on Further Actions.CEQA status – not a project.ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
12.FY 2023 Significant Gifts and Donations to the City
13.Accessory Dwelling Unit (ADU) Quarterly Report (Quarter 2 of CY 2023)
14.Biannual Reports of Contracts Awarded by the City Manager, Procurement Officer or
Other Designated Employees
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee September 12, 2023 CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
AA1.Interview for the Architectural Review Board (Continued from September 5, 2023).
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
th
4 Regular Meeting September 11, 2023
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, September 11, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting will be called to order in honor of September 11 , 2001 (9/11).SPECIAL ORDERS OF THE DAY (Item 1: 5:30 ‐ 5:40 PM, Item 2: 5:40 ‐ 5:50 PM)1.Presentation from Sibling Cities on the Palo Alto‐Bloomington Sibling City PartnershipAA1.Interview for the Architectural Review Board (Continued from September 5, 2023).AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:50 ‐ 6:05 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:05 ‐ 6:10 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (6:10 ‐ 6:15 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from August 21, 2023 Meeting4.Approval of Construction Contract Number C24188528 with Cratus, Inc. in the AmountNot‐to‐Exceed $6,956,400 for the Water Main Replacement Project 29, CapitalImprovement Program Project WS‐15002; and Authorization for the City Manager toNegotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $695,640. CEQAstatus – exempt under CEQA Guideline Sections 15301 and 15302.5.Approve Participation in the GoGreen Home Energy Financing Program as Recommendedby the Utilities Advisory Commission in an Amount Not‐to‐Exceed $300,000 over a Termof up to Two Years, Authorizing the Execution of a Memorandum of Agreement with theCalifornia Alternative Energy and Advanced Transportation Financing Authority; andApprove a FY 2024 Budget Amendment in the Gas Fund; CEQA Status: Not a project.6.Approve and Authorize the City Manager to Execute Amendment #1 to an MOA Betweenthe City of Palo Alto and County of Santa Clara to Authorize up to Two County Cliniciansto be Deployed on the City‘s Psychiatric Emergency Response Team (PERT) Justice andMental Health Collaboration Program for Three Years at $183,000 per Year (Not toexceed $549,000); CEQA status ‐ not a project.7.Approve and authorize the City Manager or designee to execute a three‐year FundingAgreement with the Palo Alto Transportation Management Association (TMA), providing$200,000 in funding for FY24. CEQA status – not a project.8.Approval to appoint the Chair of the Expanded Community Advisory Panel (XCAP) as anEx Officio (non‐voting) member on the Rail Committee; CEQA status ‐ not a project.9.Accept the Human Relation Commission’s Recommended Contingency Plan for theDistribution of $200,000 in Additional Funding for the FY2024‐25 Human ServicesResource Allocation Process Recipients; CEQA status – not a project.CITY MANAGER COMMENTS (6:15 ‐ 6:30 PM)BREAK (6:30 ‐ 6:45 PM)STUDY SESSION (6:45 ‐ 7:45 PM To Be Heard Out of Order)2.Prescreening for proposed rezoning of 3265 El Camino Real to Planned Home Zone (PHZ)ACTION ITEMS (Item 10: 7:45 ‐ 9:15 PM, Item 11: 9:15 ‐ 10:15 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.10.Approve the Revised Permanent Parklet Program Regulations; Provide Feedback onIncentives for Electric Heating on Parklets; and Adopt Legislation Creating an OngoingParklet Program, Creating Related Fees and Penalties, and Continuing Parklets inCertain Areas of University Avenue Downtown and the California Avenue Area. CEQAStatus – Categorically Exempt (Sections 15301 and 15304(e)).11.Receive the Human Relation Commission’s Recommendations on the Evaluation andCelebration of Additional Dates to Advance Race & Equity, Including Through CityRecognition and City Paid Holidays and Provide Direction to Staff on Further Actions.CEQA status – not a project.ADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.12.FY 2023 Significant Gifts and Donations to the City13.Accessory Dwelling Unit (ADU) Quarterly Report (Quarter 2 of CY 2023)14.Biannual Reports of Contracts Awarded by the City Manager, Procurement Officer orOther Designated EmployeesOTHER INFORMATIONStanding Committee Meetings this week Policy & Services Committee September 12, 2023 CANCELEDPublic Comment LettersSchedule of MeetingsAMENDED AGENDA ITEMSAA1.Interview for the Architectural Review Board (Continued from September 5, 2023).
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
th
5 Regular Meeting September 11, 2023
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.