HomeMy WebLinkAbout2023-08-14 City Council AgendaCITY COUNCIL
Regular Meeting
Monday, August 14, 2023
Council Chambers & Hybrid
5:30 PM
Amended Agenda
Amended agenda items appear below in Red
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. To maximize public safety while still maintaining transparency and
public access, members of the public can choose to participate from home or attend in person.
Information on how the public may observe and participate in the meeting is located at the end
of the agenda. Masks are strongly encouraged if attending in person. The meeting will be
broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,
and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection
on the City’s website. Please clearly indicate which agenda item you are referencing in your
subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
CLOSED SESSION (5:30 ‐ 6:30 PM)
1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION
Subject: May 16, 2023 letter from Rutan and Tucker, representing Hudson Palo Alto
Square LLC
Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2)
One Case, as Defendant Item Removed
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:30 ‐ 5:45 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral
Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (5:45 ‐ 5:50 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (5:50 ‐ 5:55 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
2.Adoption of Memorandum of Agreement with Service Employees International Union
Hourly Unit and Compensation Plan for Unrepresented Limited Hourly Employees,
effective upon adoption through June 30, 2025; and Adoption of revised Management
and Professional Salary Schedule to add one new classification effective July 1, 2023;
CEQA Status ‐ Not a project
3.Adoption of a Resolution and Approving an Easement Relocation Agreement Relocating
and Vacating a 25 Foot Public Service Easement at 220 Embarcadero Road
4.Approval of Contract with Enterprise Roofing Service, Inc. for the Lucie Stern Community
Center Roof Underlayment Replacement Project; CEQA status ‐ exempt under CEQA
Guideline Sections 15301 and 15302
CITY MANAGER COMMENTS (5:55 ‐ 6:10 PM)
BREAK
ACTION ITEMS (Item 5: 6:10 ‐ 7:40 PM, Item 6: 7:40 ‐ 9:10 PM, Item 7: 9:10 ‐ 10:10 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
5.Adoption of a Comprehensive Economic Development Strategy to Guide City Priorities,
Initiatives, and Project Outcomes. CEQA Status ‐ Not a Project.
6.Approval of a revised Term Sheet with Pets in Need for Operations of the Palo Alto
Animal Shelter and an Interim Payment in the Amount of $55,535 per month beginning
June 1, 2023 until a new Agreement is executed; CEQA status ‐ not a project.
7.Update on Pending State and Federal Legislation and Advocacy and Grant Writing
Support Activities; Consideration of Resolution Offering Comments on SB 532 ‐ the Safe,
Clean, and Reliable Bay Area Public Transportation Emergency Act
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
8.City Council Recess Report
9.Fiscal Year 2023 Annual Evaluation Report for the Santa Clara County Multi‐Jurisdictional
Program for Public Information on Flood Preparedness and Awareness, and the Resulting
Community Rating System Flood Insurance Discounts
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee August 15, 2023
City Schools Liaison Committee August 17, 2023 – CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION
Subject: May 16, 2023 letter from Rutan and Tucker, representing Hudson Palo Alto Square LLC
Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2)
One Case, as Defendant Item Removed
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
1 Regular Meeting August 14, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCILRegular MeetingMonday, August 14, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RedPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
CLOSED SESSION (5:30 ‐ 6:30 PM)
1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION
Subject: May 16, 2023 letter from Rutan and Tucker, representing Hudson Palo Alto
Square LLC
Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2)
One Case, as Defendant Item Removed
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:30 ‐ 5:45 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral
Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (5:45 ‐ 5:50 PM)
Members of the public may not speak to the item(s).
CONSENT CALENDAR (5:50 ‐ 5:55 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
2.Adoption of Memorandum of Agreement with Service Employees International Union
Hourly Unit and Compensation Plan for Unrepresented Limited Hourly Employees,
effective upon adoption through June 30, 2025; and Adoption of revised Management
and Professional Salary Schedule to add one new classification effective July 1, 2023;
CEQA Status ‐ Not a project
3.Adoption of a Resolution and Approving an Easement Relocation Agreement Relocating
and Vacating a 25 Foot Public Service Easement at 220 Embarcadero Road
4.Approval of Contract with Enterprise Roofing Service, Inc. for the Lucie Stern Community
Center Roof Underlayment Replacement Project; CEQA status ‐ exempt under CEQA
Guideline Sections 15301 and 15302
CITY MANAGER COMMENTS (5:55 ‐ 6:10 PM)
BREAK
ACTION ITEMS (Item 5: 6:10 ‐ 7:40 PM, Item 6: 7:40 ‐ 9:10 PM, Item 7: 9:10 ‐ 10:10 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
5.Adoption of a Comprehensive Economic Development Strategy to Guide City Priorities,
Initiatives, and Project Outcomes. CEQA Status ‐ Not a Project.
6.Approval of a revised Term Sheet with Pets in Need for Operations of the Palo Alto
Animal Shelter and an Interim Payment in the Amount of $55,535 per month beginning
June 1, 2023 until a new Agreement is executed; CEQA status ‐ not a project.
7.Update on Pending State and Federal Legislation and Advocacy and Grant Writing
Support Activities; Consideration of Resolution Offering Comments on SB 532 ‐ the Safe,
Clean, and Reliable Bay Area Public Transportation Emergency Act
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
8.City Council Recess Report
9.Fiscal Year 2023 Annual Evaluation Report for the Santa Clara County Multi‐Jurisdictional
Program for Public Information on Flood Preparedness and Awareness, and the Resulting
Community Rating System Flood Insurance Discounts
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee August 15, 2023
City Schools Liaison Committee August 17, 2023 – CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION
Subject: May 16, 2023 letter from Rutan and Tucker, representing Hudson Palo Alto Square LLC
Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2)
One Case, as Defendant Item Removed
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
2 Regular Meeting August 14, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCILRegular MeetingMonday, August 14, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RedPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERCLOSED SESSION (5:30 ‐ 6:30 PM)1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATIONSubject: May 16, 2023 letter from Rutan and Tucker, representing Hudson Palo AltoSquare LLCAuthority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2)One Case, as Defendant Item RemovedAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:30 ‐ 5:45 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (5:45 ‐ 5:50 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (5:50 ‐ 5:55 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.2.Adoption of Memorandum of Agreement with Service Employees International UnionHourly Unit and Compensation Plan for Unrepresented Limited Hourly Employees,effective upon adoption through June 30, 2025; and Adoption of revised Managementand Professional Salary Schedule to add one new classification effective July 1, 2023;CEQA Status ‐ Not a project3.Adoption of a Resolution and Approving an Easement Relocation Agreement Relocatingand Vacating a 25 Foot Public Service Easement at 220 Embarcadero Road4.Approval of Contract with Enterprise Roofing Service, Inc. for the Lucie Stern CommunityCenter Roof Underlayment Replacement Project; CEQA status ‐ exempt under CEQAGuideline Sections 15301 and 15302CITY MANAGER COMMENTS (5:55 ‐ 6:10 PM)
BREAK
ACTION ITEMS (Item 5: 6:10 ‐ 7:40 PM, Item 6: 7:40 ‐ 9:10 PM, Item 7: 9:10 ‐ 10:10 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
5.Adoption of a Comprehensive Economic Development Strategy to Guide City Priorities,
Initiatives, and Project Outcomes. CEQA Status ‐ Not a Project.
6.Approval of a revised Term Sheet with Pets in Need for Operations of the Palo Alto
Animal Shelter and an Interim Payment in the Amount of $55,535 per month beginning
June 1, 2023 until a new Agreement is executed; CEQA status ‐ not a project.
7.Update on Pending State and Federal Legislation and Advocacy and Grant Writing
Support Activities; Consideration of Resolution Offering Comments on SB 532 ‐ the Safe,
Clean, and Reliable Bay Area Public Transportation Emergency Act
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
8.City Council Recess Report
9.Fiscal Year 2023 Annual Evaluation Report for the Santa Clara County Multi‐Jurisdictional
Program for Public Information on Flood Preparedness and Awareness, and the Resulting
Community Rating System Flood Insurance Discounts
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee August 15, 2023
City Schools Liaison Committee August 17, 2023 – CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION
Subject: May 16, 2023 letter from Rutan and Tucker, representing Hudson Palo Alto Square LLC
Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2)
One Case, as Defendant Item Removed
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
3 Regular Meeting August 14, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCILRegular MeetingMonday, August 14, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RedPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERCLOSED SESSION (5:30 ‐ 6:30 PM)1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATIONSubject: May 16, 2023 letter from Rutan and Tucker, representing Hudson Palo AltoSquare LLCAuthority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2)One Case, as Defendant Item RemovedAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:30 ‐ 5:45 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (5:45 ‐ 5:50 PM)Members of the public may not speak to the item(s).CONSENT CALENDAR (5:50 ‐ 5:55 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.2.Adoption of Memorandum of Agreement with Service Employees International UnionHourly Unit and Compensation Plan for Unrepresented Limited Hourly Employees,effective upon adoption through June 30, 2025; and Adoption of revised Managementand Professional Salary Schedule to add one new classification effective July 1, 2023;CEQA Status ‐ Not a project3.Adoption of a Resolution and Approving an Easement Relocation Agreement Relocatingand Vacating a 25 Foot Public Service Easement at 220 Embarcadero Road4.Approval of Contract with Enterprise Roofing Service, Inc. for the Lucie Stern CommunityCenter Roof Underlayment Replacement Project; CEQA status ‐ exempt under CEQAGuideline Sections 15301 and 15302CITY MANAGER COMMENTS (5:55 ‐ 6:10 PM)BREAKACTION ITEMS (Item 5: 6:10 ‐ 7:40 PM, Item 6: 7:40 ‐ 9:10 PM, Item 7: 9:10 ‐ 10:10 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.5.Adoption of a Comprehensive Economic Development Strategy to Guide City Priorities,Initiatives, and Project Outcomes. CEQA Status ‐ Not a Project.6.Approval of a revised Term Sheet with Pets in Need for Operations of the Palo AltoAnimal Shelter and an Interim Payment in the Amount of $55,535 per month beginningJune 1, 2023 until a new Agreement is executed; CEQA status ‐ not a project.7.Update on Pending State and Federal Legislation and Advocacy and Grant WritingSupport Activities; Consideration of Resolution Offering Comments on SB 532 ‐ the Safe,Clean, and Reliable Bay Area Public Transportation Emergency ActADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.8.City Council Recess Report9.Fiscal Year 2023 Annual Evaluation Report for the Santa Clara County Multi‐JurisdictionalProgram for Public Information on Flood Preparedness and Awareness, and the ResultingCommunity Rating System Flood Insurance DiscountsOTHER INFORMATIONStanding Committee Meetings this week Finance Committee August 15, 2023 City Schools Liaison Committee August 17, 2023 – CANCELEDPublic Comment LettersSchedule of MeetingsAMENDED AGENDA ITEMS1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATIONSubject: May 16, 2023 letter from Rutan and Tucker, representing Hudson Palo Alto Square LLC
Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2)
One Case, as Defendant Item Removed
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
4 Regular Meeting August 14, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection