HomeMy WebLinkAbout2023-08-07 City Council AgendaCITY COUNCIL
Regular Meeting
Monday, August 07, 2023
Council Chambers & Hybrid
5:30 PM
Amended Agenda
Amended agenda items appear below in Red
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference/video conference or in person. To maximize public safety while still maintaining
transparency and public access, members of the public can choose to participate from home or
attend in person. Information on how the public may observe and participate in the meeting is
located at the end of the agenda. Masks are strongly encouraged if attending in person. The
meeting will be broadcast on Cable TV Channel 26, live on
YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media
Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection
on the City’s website. Please clearly indicate which agenda item you are referencing in your
subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)
1.Neighbors Abroad and Chris Cummings Presentation on Recent Activities with Palo Alto
Sister City Tsuchiura, Japan
CLOSED SESSION (5:50 ‐ 7:35 PM)
2.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City
Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed
Shikada, Kiely Nose, Sandra Blanch, Tori Anthony, and Molly Stump) Employee
Organization: Service Employees International Union, (SEIU) Local 521, Utilities
Management and Professional Association of Palo Alto (UMPAPA), Palo Alto Peace
Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA),
International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’
Association (FCA); Authority: Government Code Section 54957.6 (a)
3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to Public
Contract Code 9204 related to construction of the Public Safety Building from Swinerton
Builders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSA
Compliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc.
(BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section
54956.9(d)(3) Title Updated
STUDY SESSION (7:35 ‐ 8:35 PM)
4.4075 El Camino Real (23PLN‐00391): Request for Prescreening of a Proposal to Modify
an Existing Planned Community (PC) to Allow 14 Additional Senior Convalescent Units,
Including an Increase in the FAR, Lot Coverage, Density, and Height Within the Daylight
Plane. Environmental Assessment: Not a Project. The Formal Application Will be Subject
to California Environmental Quality Act (CEQA) Review.
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (8:35 ‐ 8:50 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral
Communications period to 30 minutes.
CONSENT CALENDAR (8:50 ‐ 8:55 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
5.Approval of Minutes from June 12, 2023 and June 19, 2023 Meetings
6.PUBLIC HEARING: Adoption of an Ordinance Amending Section 9.68.010 (Purpose) and
Section 9.68.040 (Just Cause Evictions Required) in Palo Alto Municipal Code Chapter
9.68, Rental Housing Stabilization, to Reduce the Minimum Time Period Required for
Renters to Qualify for Just Cause Eviction Protections. CEQA status—exempt under CEQA
Guidelines Section 15061(b)(3).
7.Adoption of a Resolution Establishing Fiscal Year 2024 Property Tax Levy for General
Obligation Bonds (Measure N Libraries)
8.Approval of Contract Number C23187501 With Palo Alto Housing Corp (PAHC) Housing
Services, LLC for a Not‐to Exceed Amount of $356,556 to Provide Administration and
Consulting Services for the City’s Below Market Rate Housing Program for a Term of
Two‐years through June 2025 and Approve an FY 2024 Budget Amendment in the
Residential Housing In‐Lieu Fund. CEQA Action: Agreements are not subject to CEQA.
9.Approve Amendment No. 1 to Contract C21181034 with Rincon Consultants, Inc. for the
Continued Work on the Housing Element Update, and Approval of a FY 2024 Budget
Amendment in the General Fund for the Reappropriation of funds from FY 2023 to FY
2024. Environmental Review: Agreements are not subject to CEQA.
10.Approval and Authorization of the City Manager to Execute a Contract with Allied
Universal Technology Services (AUTS) (C24187696) in an Amount Not‐to‐Exceed
$778,275 over 5 years and one month period ending June 30, 2028 to provide Intrusion
Detection System (IDS) monitoring and notification services. CEQA status ‐ not a
project. Supplemental Report added
11.Direction to Evaluate with Caltrain the Viaduct Alternative and Defer Review of the
Trench Alternative at the Meadow Drive and Charleston Road Crossing as
Recommended by the Rail Committee; CEQA status – categorically exempt per
Regulation 15262.
12.Approval of FY 2024 Budget Amendment in the Residential Housing In‐Lieu Fund for the
Reappropriation of $3.0 million from FY 2023 to FY 2024 for 231 Grant Avenue Loan
Agreement; CEQA – Not a Project
13.SECOND READING: Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC)
Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative Penalty
Schedule Related to Enforcement of the City’s Gas‐Powered Leaf Blower Ban.
Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQA
Guidelines 15061(b)(3). (FIRST READING: June 19, 2023 PASSED 7‐0)
14.Approval of a General Services Contract with All City Management Services in an
Amount not to Exceed $3,920,865 Over a Five Year Term, for Crossing Guard Services;
and Approval of a FY 2024 Budget Amendment in the General Fund (2/3 vote required);
CEQA status ‐ not a project.
CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM)
BREAK
ACTION ITEMS (Item 15: 9:10 ‐ 9:30 PM, Item 16: 9:30 ‐ 10:30 PM, Item 17: 10:30 ‐ 11:00 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
15.PUBLIC HEARING: Adoption of Resolution Confirming the Weed Abatement Report and
Ordering Abatement Costs to be a Special Assessment on the Properties Specified in the
Report
16.Approval of Castilleja School's Transportation Demand Management Plan Document for
a Previously Approved Redevelopment Project at 1310 Bryant Street. Environmental
Analysis: The City Council Previously Certified a Final Environmental Impact Report for
this Project.
17.Designation of Voting Delegate and Alternate(s) for the League of California Cities
Annual 2023 Conference, to be held September 20‐22, 2023 in Sacramento, CA
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
Members of the public may not speak to the item(s).
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
18.Investment Activity Report for the Fourth Quarter, Fiscal Year 2023
OTHER INFORMATION
Standing Committee Meetings
Policy & Services Committee Meeting August 8, 2023
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to Public
Contract Code 9204 related to construction of the Public Safety Building from Swinerton
Builders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSA
Compliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc.
(BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section
54956.9(d)(3) Title Updated
10.Supplemental Report – Amendment to Agenda Item 10 on the consent calendar for the
City Council Meeting on August 7, 2023 regarding Approval and Authorization of the City
Manager to Execute a Contract with Allied Universal Technology Services (AUTS) for
Intrusion Detection System (IDS) monitoring and notification services. CEQA status ‐ not
a project.
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
1 Regular Meeting August 07, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCILRegular MeetingMonday, August 07, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RedPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Themeeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)
1.Neighbors Abroad and Chris Cummings Presentation on Recent Activities with Palo Alto
Sister City Tsuchiura, Japan
CLOSED SESSION (5:50 ‐ 7:35 PM)
2.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City
Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed
Shikada, Kiely Nose, Sandra Blanch, Tori Anthony, and Molly Stump) Employee
Organization: Service Employees International Union, (SEIU) Local 521, Utilities
Management and Professional Association of Palo Alto (UMPAPA), Palo Alto Peace
Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA),
International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’
Association (FCA); Authority: Government Code Section 54957.6 (a)
3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to Public
Contract Code 9204 related to construction of the Public Safety Building from Swinerton
Builders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSA
Compliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc.
(BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section
54956.9(d)(3) Title Updated
STUDY SESSION (7:35 ‐ 8:35 PM)
4.4075 El Camino Real (23PLN‐00391): Request for Prescreening of a Proposal to Modify
an Existing Planned Community (PC) to Allow 14 Additional Senior Convalescent Units,
Including an Increase in the FAR, Lot Coverage, Density, and Height Within the Daylight
Plane. Environmental Assessment: Not a Project. The Formal Application Will be Subject
to California Environmental Quality Act (CEQA) Review.
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (8:35 ‐ 8:50 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral
Communications period to 30 minutes.
CONSENT CALENDAR (8:50 ‐ 8:55 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
5.Approval of Minutes from June 12, 2023 and June 19, 2023 Meetings
6.PUBLIC HEARING: Adoption of an Ordinance Amending Section 9.68.010 (Purpose) and
Section 9.68.040 (Just Cause Evictions Required) in Palo Alto Municipal Code Chapter
9.68, Rental Housing Stabilization, to Reduce the Minimum Time Period Required for
Renters to Qualify for Just Cause Eviction Protections. CEQA status—exempt under CEQA
Guidelines Section 15061(b)(3).
7.Adoption of a Resolution Establishing Fiscal Year 2024 Property Tax Levy for General
Obligation Bonds (Measure N Libraries)
8.Approval of Contract Number C23187501 With Palo Alto Housing Corp (PAHC) Housing
Services, LLC for a Not‐to Exceed Amount of $356,556 to Provide Administration and
Consulting Services for the City’s Below Market Rate Housing Program for a Term of
Two‐years through June 2025 and Approve an FY 2024 Budget Amendment in the
Residential Housing In‐Lieu Fund. CEQA Action: Agreements are not subject to CEQA.
9.Approve Amendment No. 1 to Contract C21181034 with Rincon Consultants, Inc. for the
Continued Work on the Housing Element Update, and Approval of a FY 2024 Budget
Amendment in the General Fund for the Reappropriation of funds from FY 2023 to FY
2024. Environmental Review: Agreements are not subject to CEQA.
10.Approval and Authorization of the City Manager to Execute a Contract with Allied
Universal Technology Services (AUTS) (C24187696) in an Amount Not‐to‐Exceed
$778,275 over 5 years and one month period ending June 30, 2028 to provide Intrusion
Detection System (IDS) monitoring and notification services. CEQA status ‐ not a
project. Supplemental Report added
11.Direction to Evaluate with Caltrain the Viaduct Alternative and Defer Review of the
Trench Alternative at the Meadow Drive and Charleston Road Crossing as
Recommended by the Rail Committee; CEQA status – categorically exempt per
Regulation 15262.
12.Approval of FY 2024 Budget Amendment in the Residential Housing In‐Lieu Fund for the
Reappropriation of $3.0 million from FY 2023 to FY 2024 for 231 Grant Avenue Loan
Agreement; CEQA – Not a Project
13.SECOND READING: Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC)
Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative Penalty
Schedule Related to Enforcement of the City’s Gas‐Powered Leaf Blower Ban.
Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQA
Guidelines 15061(b)(3). (FIRST READING: June 19, 2023 PASSED 7‐0)
14.Approval of a General Services Contract with All City Management Services in an
Amount not to Exceed $3,920,865 Over a Five Year Term, for Crossing Guard Services;
and Approval of a FY 2024 Budget Amendment in the General Fund (2/3 vote required);
CEQA status ‐ not a project.
CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM)
BREAK
ACTION ITEMS (Item 15: 9:10 ‐ 9:30 PM, Item 16: 9:30 ‐ 10:30 PM, Item 17: 10:30 ‐ 11:00 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
15.PUBLIC HEARING: Adoption of Resolution Confirming the Weed Abatement Report and
Ordering Abatement Costs to be a Special Assessment on the Properties Specified in the
Report
16.Approval of Castilleja School's Transportation Demand Management Plan Document for
a Previously Approved Redevelopment Project at 1310 Bryant Street. Environmental
Analysis: The City Council Previously Certified a Final Environmental Impact Report for
this Project.
17.Designation of Voting Delegate and Alternate(s) for the League of California Cities
Annual 2023 Conference, to be held September 20‐22, 2023 in Sacramento, CA
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
Members of the public may not speak to the item(s).
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
18.Investment Activity Report for the Fourth Quarter, Fiscal Year 2023
OTHER INFORMATION
Standing Committee Meetings
Policy & Services Committee Meeting August 8, 2023
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to Public
Contract Code 9204 related to construction of the Public Safety Building from Swinerton
Builders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSA
Compliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc.
(BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section
54956.9(d)(3) Title Updated
10.Supplemental Report – Amendment to Agenda Item 10 on the consent calendar for the
City Council Meeting on August 7, 2023 regarding Approval and Authorization of the City
Manager to Execute a Contract with Allied Universal Technology Services (AUTS) for
Intrusion Detection System (IDS) monitoring and notification services. CEQA status ‐ not
a project.
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
2 Regular Meeting August 07, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCILRegular MeetingMonday, August 07, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RedPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Themeeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Neighbors Abroad and Chris Cummings Presentation on Recent Activities with Palo AltoSister City Tsuchiura, JapanCLOSED SESSION (5:50 ‐ 7:35 PM)2.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: CityManager and his Designees Pursuant to Merit System Rules and Regulations (EdShikada, Kiely Nose, Sandra Blanch, Tori Anthony, and Molly Stump) EmployeeOrganization: Service Employees International Union, (SEIU) Local 521, UtilitiesManagement and Professional Association of Palo Alto (UMPAPA), Palo Alto PeaceOfficers’ Association (PAPOA), Palo Alto Police Management Association (PMA),International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’Association (FCA); Authority: Government Code Section 54957.6 (a)3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to PublicContract Code 9204 related to construction of the Public Safety Building from SwinertonBuilders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSACompliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc.(BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section54956.9(d)(3) Title UpdatedSTUDY SESSION (7:35 ‐ 8:35 PM)4.4075 El Camino Real (23PLN‐00391): Request for Prescreening of a Proposal to Modifyan Existing Planned Community (PC) to Allow 14 Additional Senior Convalescent Units,Including an Increase in the FAR, Lot Coverage, Density, and Height Within the DaylightPlane. Environmental Assessment: Not a Project. The Formal Application Will be Subjectto California Environmental Quality Act (CEQA) Review.
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (8:35 ‐ 8:50 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral
Communications period to 30 minutes.
CONSENT CALENDAR (8:50 ‐ 8:55 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
5.Approval of Minutes from June 12, 2023 and June 19, 2023 Meetings
6.PUBLIC HEARING: Adoption of an Ordinance Amending Section 9.68.010 (Purpose) and
Section 9.68.040 (Just Cause Evictions Required) in Palo Alto Municipal Code Chapter
9.68, Rental Housing Stabilization, to Reduce the Minimum Time Period Required for
Renters to Qualify for Just Cause Eviction Protections. CEQA status—exempt under CEQA
Guidelines Section 15061(b)(3).
7.Adoption of a Resolution Establishing Fiscal Year 2024 Property Tax Levy for General
Obligation Bonds (Measure N Libraries)
8.Approval of Contract Number C23187501 With Palo Alto Housing Corp (PAHC) Housing
Services, LLC for a Not‐to Exceed Amount of $356,556 to Provide Administration and
Consulting Services for the City’s Below Market Rate Housing Program for a Term of
Two‐years through June 2025 and Approve an FY 2024 Budget Amendment in the
Residential Housing In‐Lieu Fund. CEQA Action: Agreements are not subject to CEQA.
9.Approve Amendment No. 1 to Contract C21181034 with Rincon Consultants, Inc. for the
Continued Work on the Housing Element Update, and Approval of a FY 2024 Budget
Amendment in the General Fund for the Reappropriation of funds from FY 2023 to FY
2024. Environmental Review: Agreements are not subject to CEQA.
10.Approval and Authorization of the City Manager to Execute a Contract with Allied
Universal Technology Services (AUTS) (C24187696) in an Amount Not‐to‐Exceed
$778,275 over 5 years and one month period ending June 30, 2028 to provide Intrusion
Detection System (IDS) monitoring and notification services. CEQA status ‐ not a
project. Supplemental Report added
11.Direction to Evaluate with Caltrain the Viaduct Alternative and Defer Review of the
Trench Alternative at the Meadow Drive and Charleston Road Crossing as
Recommended by the Rail Committee; CEQA status – categorically exempt per
Regulation 15262.
12.Approval of FY 2024 Budget Amendment in the Residential Housing In‐Lieu Fund for the
Reappropriation of $3.0 million from FY 2023 to FY 2024 for 231 Grant Avenue Loan
Agreement; CEQA – Not a Project
13.SECOND READING: Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC)
Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative Penalty
Schedule Related to Enforcement of the City’s Gas‐Powered Leaf Blower Ban.
Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQA
Guidelines 15061(b)(3). (FIRST READING: June 19, 2023 PASSED 7‐0)
14.Approval of a General Services Contract with All City Management Services in an
Amount not to Exceed $3,920,865 Over a Five Year Term, for Crossing Guard Services;
and Approval of a FY 2024 Budget Amendment in the General Fund (2/3 vote required);
CEQA status ‐ not a project.
CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM)
BREAK
ACTION ITEMS (Item 15: 9:10 ‐ 9:30 PM, Item 16: 9:30 ‐ 10:30 PM, Item 17: 10:30 ‐ 11:00 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
15.PUBLIC HEARING: Adoption of Resolution Confirming the Weed Abatement Report and
Ordering Abatement Costs to be a Special Assessment on the Properties Specified in the
Report
16.Approval of Castilleja School's Transportation Demand Management Plan Document for
a Previously Approved Redevelopment Project at 1310 Bryant Street. Environmental
Analysis: The City Council Previously Certified a Final Environmental Impact Report for
this Project.
17.Designation of Voting Delegate and Alternate(s) for the League of California Cities
Annual 2023 Conference, to be held September 20‐22, 2023 in Sacramento, CA
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
Members of the public may not speak to the item(s).
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
18.Investment Activity Report for the Fourth Quarter, Fiscal Year 2023
OTHER INFORMATION
Standing Committee Meetings
Policy & Services Committee Meeting August 8, 2023
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to Public
Contract Code 9204 related to construction of the Public Safety Building from Swinerton
Builders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSA
Compliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc.
(BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section
54956.9(d)(3) Title Updated
10.Supplemental Report – Amendment to Agenda Item 10 on the consent calendar for the
City Council Meeting on August 7, 2023 regarding Approval and Authorization of the City
Manager to Execute a Contract with Allied Universal Technology Services (AUTS) for
Intrusion Detection System (IDS) monitoring and notification services. CEQA status ‐ not
a project.
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
3 Regular Meeting August 07, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCILRegular MeetingMonday, August 07, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RedPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Themeeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Neighbors Abroad and Chris Cummings Presentation on Recent Activities with Palo AltoSister City Tsuchiura, JapanCLOSED SESSION (5:50 ‐ 7:35 PM)2.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: CityManager and his Designees Pursuant to Merit System Rules and Regulations (EdShikada, Kiely Nose, Sandra Blanch, Tori Anthony, and Molly Stump) EmployeeOrganization: Service Employees International Union, (SEIU) Local 521, UtilitiesManagement and Professional Association of Palo Alto (UMPAPA), Palo Alto PeaceOfficers’ Association (PAPOA), Palo Alto Police Management Association (PMA),International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’Association (FCA); Authority: Government Code Section 54957.6 (a)3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to PublicContract Code 9204 related to construction of the Public Safety Building from SwinertonBuilders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSACompliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc.(BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section54956.9(d)(3) Title UpdatedSTUDY SESSION (7:35 ‐ 8:35 PM)4.4075 El Camino Real (23PLN‐00391): Request for Prescreening of a Proposal to Modifyan Existing Planned Community (PC) to Allow 14 Additional Senior Convalescent Units,Including an Increase in the FAR, Lot Coverage, Density, and Height Within the DaylightPlane. Environmental Assessment: Not a Project. The Formal Application Will be Subjectto California Environmental Quality Act (CEQA) Review.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (8:35 ‐ 8:50 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.CONSENT CALENDAR (8:50 ‐ 8:55 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Approval of Minutes from June 12, 2023 and June 19, 2023 Meetings6.PUBLIC HEARING: Adoption of an Ordinance Amending Section 9.68.010 (Purpose) andSection 9.68.040 (Just Cause Evictions Required) in Palo Alto Municipal Code Chapter9.68, Rental Housing Stabilization, to Reduce the Minimum Time Period Required forRenters to Qualify for Just Cause Eviction Protections. CEQA status—exempt under CEQAGuidelines Section 15061(b)(3).7.Adoption of a Resolution Establishing Fiscal Year 2024 Property Tax Levy for GeneralObligation Bonds (Measure N Libraries)8.Approval of Contract Number C23187501 With Palo Alto Housing Corp (PAHC) HousingServices, LLC for a Not‐to Exceed Amount of $356,556 to Provide Administration andConsulting Services for the City’s Below Market Rate Housing Program for a Term ofTwo‐years through June 2025 and Approve an FY 2024 Budget Amendment in theResidential Housing In‐Lieu Fund. CEQA Action: Agreements are not subject to CEQA.9.Approve Amendment No. 1 to Contract C21181034 with Rincon Consultants, Inc. for theContinued Work on the Housing Element Update, and Approval of a FY 2024 BudgetAmendment in the General Fund for the Reappropriation of funds from FY 2023 to FY2024. Environmental Review: Agreements are not subject to CEQA.10.Approval and Authorization of the City Manager to Execute a Contract with AlliedUniversal Technology Services (AUTS) (C24187696) in an Amount Not‐to‐Exceed$778,275 over 5 years and one month period ending June 30, 2028 to provide IntrusionDetection System (IDS) monitoring and notification services. CEQA status ‐ not aproject. Supplemental Report added11.Direction to Evaluate with Caltrain the Viaduct Alternative and Defer Review of theTrench Alternative at the Meadow Drive and Charleston Road Crossing asRecommended by the Rail Committee; CEQA status – categorically exempt perRegulation 15262.12.Approval of FY 2024 Budget Amendment in the Residential Housing In‐Lieu Fund for theReappropriation of $3.0 million from FY 2023 to FY 2024 for 231 Grant Avenue LoanAgreement; CEQA – Not a Project
13.SECOND READING: Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC)
Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative Penalty
Schedule Related to Enforcement of the City’s Gas‐Powered Leaf Blower Ban.
Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQA
Guidelines 15061(b)(3). (FIRST READING: June 19, 2023 PASSED 7‐0)
14.Approval of a General Services Contract with All City Management Services in an
Amount not to Exceed $3,920,865 Over a Five Year Term, for Crossing Guard Services;
and Approval of a FY 2024 Budget Amendment in the General Fund (2/3 vote required);
CEQA status ‐ not a project.
CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM)
BREAK
ACTION ITEMS (Item 15: 9:10 ‐ 9:30 PM, Item 16: 9:30 ‐ 10:30 PM, Item 17: 10:30 ‐ 11:00 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
15.PUBLIC HEARING: Adoption of Resolution Confirming the Weed Abatement Report and
Ordering Abatement Costs to be a Special Assessment on the Properties Specified in the
Report
16.Approval of Castilleja School's Transportation Demand Management Plan Document for
a Previously Approved Redevelopment Project at 1310 Bryant Street. Environmental
Analysis: The City Council Previously Certified a Final Environmental Impact Report for
this Project.
17.Designation of Voting Delegate and Alternate(s) for the League of California Cities
Annual 2023 Conference, to be held September 20‐22, 2023 in Sacramento, CA
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
Members of the public may not speak to the item(s).
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
18.Investment Activity Report for the Fourth Quarter, Fiscal Year 2023
OTHER INFORMATION
Standing Committee Meetings
Policy & Services Committee Meeting August 8, 2023
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to Public
Contract Code 9204 related to construction of the Public Safety Building from Swinerton
Builders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSA
Compliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc.
(BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section
54956.9(d)(3) Title Updated
10.Supplemental Report – Amendment to Agenda Item 10 on the consent calendar for the
City Council Meeting on August 7, 2023 regarding Approval and Authorization of the City
Manager to Execute a Contract with Allied Universal Technology Services (AUTS) for
Intrusion Detection System (IDS) monitoring and notification services. CEQA status ‐ not
a project.
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
4 Regular Meeting August 07, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCILRegular MeetingMonday, August 07, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RedPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Themeeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Neighbors Abroad and Chris Cummings Presentation on Recent Activities with Palo AltoSister City Tsuchiura, JapanCLOSED SESSION (5:50 ‐ 7:35 PM)2.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: CityManager and his Designees Pursuant to Merit System Rules and Regulations (EdShikada, Kiely Nose, Sandra Blanch, Tori Anthony, and Molly Stump) EmployeeOrganization: Service Employees International Union, (SEIU) Local 521, UtilitiesManagement and Professional Association of Palo Alto (UMPAPA), Palo Alto PeaceOfficers’ Association (PAPOA), Palo Alto Police Management Association (PMA),International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’Association (FCA); Authority: Government Code Section 54957.6 (a)3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to PublicContract Code 9204 related to construction of the Public Safety Building from SwinertonBuilders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSACompliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc.(BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section54956.9(d)(3) Title UpdatedSTUDY SESSION (7:35 ‐ 8:35 PM)4.4075 El Camino Real (23PLN‐00391): Request for Prescreening of a Proposal to Modifyan Existing Planned Community (PC) to Allow 14 Additional Senior Convalescent Units,Including an Increase in the FAR, Lot Coverage, Density, and Height Within the DaylightPlane. Environmental Assessment: Not a Project. The Formal Application Will be Subjectto California Environmental Quality Act (CEQA) Review.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (8:35 ‐ 8:50 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.CONSENT CALENDAR (8:50 ‐ 8:55 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Approval of Minutes from June 12, 2023 and June 19, 2023 Meetings6.PUBLIC HEARING: Adoption of an Ordinance Amending Section 9.68.010 (Purpose) andSection 9.68.040 (Just Cause Evictions Required) in Palo Alto Municipal Code Chapter9.68, Rental Housing Stabilization, to Reduce the Minimum Time Period Required forRenters to Qualify for Just Cause Eviction Protections. CEQA status—exempt under CEQAGuidelines Section 15061(b)(3).7.Adoption of a Resolution Establishing Fiscal Year 2024 Property Tax Levy for GeneralObligation Bonds (Measure N Libraries)8.Approval of Contract Number C23187501 With Palo Alto Housing Corp (PAHC) HousingServices, LLC for a Not‐to Exceed Amount of $356,556 to Provide Administration andConsulting Services for the City’s Below Market Rate Housing Program for a Term ofTwo‐years through June 2025 and Approve an FY 2024 Budget Amendment in theResidential Housing In‐Lieu Fund. CEQA Action: Agreements are not subject to CEQA.9.Approve Amendment No. 1 to Contract C21181034 with Rincon Consultants, Inc. for theContinued Work on the Housing Element Update, and Approval of a FY 2024 BudgetAmendment in the General Fund for the Reappropriation of funds from FY 2023 to FY2024. Environmental Review: Agreements are not subject to CEQA.10.Approval and Authorization of the City Manager to Execute a Contract with AlliedUniversal Technology Services (AUTS) (C24187696) in an Amount Not‐to‐Exceed$778,275 over 5 years and one month period ending June 30, 2028 to provide IntrusionDetection System (IDS) monitoring and notification services. CEQA status ‐ not aproject. Supplemental Report added11.Direction to Evaluate with Caltrain the Viaduct Alternative and Defer Review of theTrench Alternative at the Meadow Drive and Charleston Road Crossing asRecommended by the Rail Committee; CEQA status – categorically exempt perRegulation 15262.12.Approval of FY 2024 Budget Amendment in the Residential Housing In‐Lieu Fund for theReappropriation of $3.0 million from FY 2023 to FY 2024 for 231 Grant Avenue LoanAgreement; CEQA – Not a Project13.SECOND READING: Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC)Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative PenaltySchedule Related to Enforcement of the City’s Gas‐Powered Leaf Blower Ban.Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQAGuidelines 15061(b)(3). (FIRST READING: June 19, 2023 PASSED 7‐0)14.Approval of a General Services Contract with All City Management Services in anAmount not to Exceed $3,920,865 Over a Five Year Term, for Crossing Guard Services;and Approval of a FY 2024 Budget Amendment in the General Fund (2/3 vote required);CEQA status ‐ not a project.CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM)BREAKACTION ITEMS (Item 15: 9:10 ‐ 9:30 PM, Item 16: 9:30 ‐ 10:30 PM, Item 17: 10:30 ‐ 11:00 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.15.PUBLIC HEARING: Adoption of Resolution Confirming the Weed Abatement Report andOrdering Abatement Costs to be a Special Assessment on the Properties Specified in theReport16.Approval of Castilleja School's Transportation Demand Management Plan Document fora Previously Approved Redevelopment Project at 1310 Bryant Street. EnvironmentalAnalysis: The City Council Previously Certified a Final Environmental Impact Report forthis Project.17.Designation of Voting Delegate and Alternate(s) for the League of California CitiesAnnual 2023 Conference, to be held September 20‐22, 2023 in Sacramento, CACOUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTSMembers of the public may not speak to the item(s).ADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.18.Investment Activity Report for the Fourth Quarter, Fiscal Year 2023
OTHER INFORMATION
Standing Committee Meetings
Policy & Services Committee Meeting August 8, 2023
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to Public
Contract Code 9204 related to construction of the Public Safety Building from Swinerton
Builders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSA
Compliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc.
(BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section
54956.9(d)(3) Title Updated
10.Supplemental Report – Amendment to Agenda Item 10 on the consent calendar for the
City Council Meeting on August 7, 2023 regarding Approval and Authorization of the City
Manager to Execute a Contract with Allied Universal Technology Services (AUTS) for
Intrusion Detection System (IDS) monitoring and notification services. CEQA status ‐ not
a project.
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
5 Regular Meeting August 07, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCILRegular MeetingMonday, August 07, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RedPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Themeeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Neighbors Abroad and Chris Cummings Presentation on Recent Activities with Palo AltoSister City Tsuchiura, JapanCLOSED SESSION (5:50 ‐ 7:35 PM)2.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: CityManager and his Designees Pursuant to Merit System Rules and Regulations (EdShikada, Kiely Nose, Sandra Blanch, Tori Anthony, and Molly Stump) EmployeeOrganization: Service Employees International Union, (SEIU) Local 521, UtilitiesManagement and Professional Association of Palo Alto (UMPAPA), Palo Alto PeaceOfficers’ Association (PAPOA), Palo Alto Police Management Association (PMA),International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’Association (FCA); Authority: Government Code Section 54957.6 (a)3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to PublicContract Code 9204 related to construction of the Public Safety Building from SwinertonBuilders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSACompliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc.(BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section54956.9(d)(3) Title UpdatedSTUDY SESSION (7:35 ‐ 8:35 PM)4.4075 El Camino Real (23PLN‐00391): Request for Prescreening of a Proposal to Modifyan Existing Planned Community (PC) to Allow 14 Additional Senior Convalescent Units,Including an Increase in the FAR, Lot Coverage, Density, and Height Within the DaylightPlane. Environmental Assessment: Not a Project. The Formal Application Will be Subjectto California Environmental Quality Act (CEQA) Review.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (8:35 ‐ 8:50 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.CONSENT CALENDAR (8:50 ‐ 8:55 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Approval of Minutes from June 12, 2023 and June 19, 2023 Meetings6.PUBLIC HEARING: Adoption of an Ordinance Amending Section 9.68.010 (Purpose) andSection 9.68.040 (Just Cause Evictions Required) in Palo Alto Municipal Code Chapter9.68, Rental Housing Stabilization, to Reduce the Minimum Time Period Required forRenters to Qualify for Just Cause Eviction Protections. CEQA status—exempt under CEQAGuidelines Section 15061(b)(3).7.Adoption of a Resolution Establishing Fiscal Year 2024 Property Tax Levy for GeneralObligation Bonds (Measure N Libraries)8.Approval of Contract Number C23187501 With Palo Alto Housing Corp (PAHC) HousingServices, LLC for a Not‐to Exceed Amount of $356,556 to Provide Administration andConsulting Services for the City’s Below Market Rate Housing Program for a Term ofTwo‐years through June 2025 and Approve an FY 2024 Budget Amendment in theResidential Housing In‐Lieu Fund. CEQA Action: Agreements are not subject to CEQA.9.Approve Amendment No. 1 to Contract C21181034 with Rincon Consultants, Inc. for theContinued Work on the Housing Element Update, and Approval of a FY 2024 BudgetAmendment in the General Fund for the Reappropriation of funds from FY 2023 to FY2024. Environmental Review: Agreements are not subject to CEQA.10.Approval and Authorization of the City Manager to Execute a Contract with AlliedUniversal Technology Services (AUTS) (C24187696) in an Amount Not‐to‐Exceed$778,275 over 5 years and one month period ending June 30, 2028 to provide IntrusionDetection System (IDS) monitoring and notification services. CEQA status ‐ not aproject. Supplemental Report added11.Direction to Evaluate with Caltrain the Viaduct Alternative and Defer Review of theTrench Alternative at the Meadow Drive and Charleston Road Crossing asRecommended by the Rail Committee; CEQA status – categorically exempt perRegulation 15262.12.Approval of FY 2024 Budget Amendment in the Residential Housing In‐Lieu Fund for theReappropriation of $3.0 million from FY 2023 to FY 2024 for 231 Grant Avenue LoanAgreement; CEQA – Not a Project13.SECOND READING: Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC)Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative PenaltySchedule Related to Enforcement of the City’s Gas‐Powered Leaf Blower Ban.Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQAGuidelines 15061(b)(3). (FIRST READING: June 19, 2023 PASSED 7‐0)14.Approval of a General Services Contract with All City Management Services in anAmount not to Exceed $3,920,865 Over a Five Year Term, for Crossing Guard Services;and Approval of a FY 2024 Budget Amendment in the General Fund (2/3 vote required);CEQA status ‐ not a project.CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM)BREAKACTION ITEMS (Item 15: 9:10 ‐ 9:30 PM, Item 16: 9:30 ‐ 10:30 PM, Item 17: 10:30 ‐ 11:00 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.15.PUBLIC HEARING: Adoption of Resolution Confirming the Weed Abatement Report andOrdering Abatement Costs to be a Special Assessment on the Properties Specified in theReport16.Approval of Castilleja School's Transportation Demand Management Plan Document fora Previously Approved Redevelopment Project at 1310 Bryant Street. EnvironmentalAnalysis: The City Council Previously Certified a Final Environmental Impact Report forthis Project.17.Designation of Voting Delegate and Alternate(s) for the League of California CitiesAnnual 2023 Conference, to be held September 20‐22, 2023 in Sacramento, CACOUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTSMembers of the public may not speak to the item(s).ADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.18.Investment Activity Report for the Fourth Quarter, Fiscal Year 2023OTHER INFORMATIONStanding Committee MeetingsPolicy & Services Committee Meeting August 8, 2023Public Comment LettersSchedule of MeetingsAMENDED AGENDA ITEMS3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to PublicContract Code 9204 related to construction of the Public Safety Building from SwinertonBuilders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSACompliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc.(BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section54956.9(d)(3) Title Updated10.Supplemental Report – Amendment to Agenda Item 10 on the consent calendar for theCity Council Meeting on August 7, 2023 regarding Approval and Authorization of the CityManager to Execute a Contract with Allied Universal Technology Services (AUTS) forIntrusion Detection System (IDS) monitoring and notification services. CEQA status ‐ not
a project.
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
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that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
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When called, please limit your remarks to the time limit allotted. A timer will be
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4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
6 Regular Meeting August 07, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection