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Home My WebLink About2023-06-19 City Council AgendasCITY COUNCIL Special Meeting Monday, June 19, 2023 Council Chambers & Hybrid 5:30 PM Amended Agenda Amended agenda items appear below in RED Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The m e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o n YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833 CALL TO ORDER This meeting will be called to order in honor of Caribbean American Heritage Month. SPECIAL ORDERS OF THE DAY (5:35 ‐ 5:40 PM) 1.Proclamation Honoring Juneteenth 2023 AGENDA CHANGES, ADDITIONS AND DELETIONS PUBLIC COMMENT (5:40 ‐ 5:55 PM) COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (5:55 ‐ 6:00 PM) CONSENT CALENDAR (6:00 ‐ 6:15 PM) 2.Approval of Minutes from May 22, 2023 and June 5, 2023 Meetings 3.Approval of a Purchase Order with The Public Restroom Company in the Amount of $369,749 to Provide and Install a Modular Restroom Building at the Cubberley Community Center Fields for the Cubberley Field Restroom Capital Project (CB‐17002); CEQA status – exempt under CEQA Guidelines Section 15303 4.Approval of Construction Contract Number C23187877 with Casey Construction, Inc. in the amount of $410,604, Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $41,060, and approval of a FY 2023 Budget Amendment in the Stormwater Management Fund for the Trash Capture Device Installation Project, Capital Improvement Program Project SD‐22002; CEQA status – exempt under CEQA Guideline Section 15303. Q&A 5.Utilities Advisory Commission Recommends Adoption of the 2023 Annual Water Shortage Assessment Report 6.Grant of Easements to City of Mountain View for the City of Mountain View’s Phase 2 San Antonio Area Sewer Main Improvements Project. CEQA Status – Exempt Under CEQA Guidelines Section 15378(b)(5). 7.Approval of Construction Contract with OBS Engineering, Inc. (#C23187759) in the Amount of $4,199,222 and Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $419,922 for the Boulware Park Improvements project (PE‐17005) and Green Stormwater Infrastructure project (SD‐ 22001); and Approval of FY 2023 Budget Amendments in the Park Development Impact Fee, Stormwater Management, and Capital Improvement Funds; CEQA status—exempt under CEQA Guidelines sections 15301 (existing facilities), 15302 (replacement or reconstruction), 15303 (small structures), and 15311 (accessory structures) Q&A 8.Approval of the Conceptual Plan for Quiet Zone at Palo Alto Avenue/Alma Street Rail Crossing and Direct Staff to Proceed with Design and Construction of the Project. CEQA status – categorically exempt (Regulation 15301). 9.Approval of: (1) a Purchase Order with Pivot Interiors Inc. in the Amount of $756,021 and (2) a Purchase Order with One Workplace in the Amount of $480,229 for the Public Safety Building Capital Project (PE‐15001); CEQA: Environmental Impact Report for the Public Safety Building and New California Avenue Area Parking Garage (Resolution No. 9772) Title Updated, Q&A 10.Approval of a one‐year General Services contract with Stephen Ciari Plumbing and Heating, Inc. for Backflow Prevention Devices Testing, Repair, and Certification Services and Approval of a FY 2023 Budget Amendment in the General Fund; CEQA Status – Categorically Exempt 15301 and 15302 11.Approval of Amendment No. 1 with South Bay Regional Public Safety Training Consortium (Contract No S23187799) for Fire Academy and Other Training Services extended through 12/31/2023 and increasing the total compensation by $114,370 for a total contract amount not to exceed $199,000. CEQA status: not a project. 12.Approval of the Fiscal Year 2024 Investment Policy 13.City Council Appointment of the Castilleja Neighborhood Committee in Accordance With Condition Number 33 Contained in Record of Land Use Action 2022‐22 Authorizing Redevelopment of Private School at 1310 Bryant Street (Castilleja School). Environmental Assessment: Exempt from CEQA Pursuant to CEQA Guidelines Section 15061(b)(3). 14.Authorization for the City Manager to Negotiate and Execute a Memorandum of Understanding and Funding Agreement with Peninsula Corridor Joint Powers Board (Caltrain) and the City of Menlo Park Regarding Emergency Repairs to the North Bank of the San Francisquito Creek 15.Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC) Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative Penalty Schedule Related to Enforcement of the City’s Gas‐Powered Leaf Blower Ban. Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQA Guidelines 15061(b)(3). 16.Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for Radio Communication Systems for the New Public Safety Building Capital Project (PE‐15001), including $399,007 for Basic Services and $39,900 for Additional Services; CEQA: Environmental Impact Report for the PSB and New California Avenue Area Parking Garage (Resolution No. 9772) Supplemental Report added, Q&A 17.Authorization to Execute Amendment to Legal Services Contract S22184420 with Rankin Stock Heaberlin Oneal to Increase Amount by $150,000 for Total Not‐to‐Exceed Amount of $225,000 and to Extend the Term to January 2025; CEQA Status – Not a Project Q&A 18.Approval of Contract with VOX Network Solutions (C23187554) to Procure Services to Upgrade the City’s Phone System and a Three‐Year Support Term for a Total Amount Not‐To‐Exceed $504,107; CEQA Status—not a project 19.Approval and authorization to execute contract Amendment No. 2 with the OIR Group for an additional two‐year period and an additional $105,000 for a new not‐to‐exceed amount of $212,500 for independent police auditing services with a new expiration date of January 1, 2025. 20.Approval of Amendment Number 3 to the Agreement With Palo Alto Unified School District (PAUSD) for PAUSD Athletic Field Brokering and Maintenance Cost‐sharing to Extend the Term to June 30, 2024, with an Optional Extension for an Additional Six Months; CEQA status – categorically exempt (Regulation 15301). 21.Approval of the 2023‐2024 Human Relations Commission Work Plan; CEQA Status – Not a Project 22.Approval of Office of City Auditor Remote and Flexible Work Study Report; CEQA Status – Not a Project 23.Approval of Office of City Auditor Task Order Change ‐ 04.16 ALPR Technology Contract Management; CEQA Status – Not a Project Late Packet Report 24.Approval of Office of City Auditor Task Order Change ‐ 04.19 Disaster Recovery Preparedness; CEQA Status – Not a Project Late Packet Report 25.Approval of Office of City Auditor Task Order Change ‐ FY23‐01 Citywide Risk Assessment & FY23‐02 Annual Audit Plan; CEQA Status – Not a Project Late Packet Report 26.SECOND READING: Adoption of an Ordinance Amending Section 2.04.010 (Regular Meeting) of Chapter 2.04 (Council Organization and Procedure) of the Palo Alto Municipal Code to Change the City Council Meeting Start Time from Six p.m. to Five‐ Thirty p.m. (FIRST READING: June 5, 2023 PASSED 7‐0) 27.SECOND READING: Adoption of an Ordinance Amending Section Palo Alto Municipal Code Chapter 9.68, Rental Housing Stabilization, to Clarify the Definitions of At‐Fault and No‐Fault Just Cause for Evictions, Extend Just Cause Eviction Protections and Tenant Relocation Assistance to More Rental Units in Palo Alto than Offered by State Law, and Adopt a Security Deposit Limit for Unfurnished Rental Units in Palo Alto. Environmental Assessment: Exempt under CEQA Guidelines Section 15061(b)(3). (FIRST READING: June 5, 2023 PASSED 6‐1) CITY MANAGER COMMENTS (6:15 ‐ 6:30 PM) ACTION ITEMS (Item 28: 6:30 ‐ 7:15 PM, Item 29: 7:15 ‐ 8:30 PM) 28.PUBLIC HEARING: Finance Committee Recommends Adoption of Four Resolutions: 1) Approving the Fiscal Year 2024 Wastewater Collection Utility Financial Plan, Proposed Reserve Transfers, and Increasing Wastewater Rates by Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2) Approving the Fiscal Year 2024 Water Utility Financial Plan, Proposed Reserve Transfers, and Increasing Water Rates by Amending Water Rate Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Amending Utility Rate Schedules EDF‐1 and EDF‐2, to Increase Dark Fiber Rates by 4.9 Percent and amending Rate Schedule EDF‐3 to make technical revisions with no rate change; and 4) Amending Utility Rate Schedule D‐1 Increasing the Storm Water Management Fee by 4.9 Percent per Month per Equivalent Residential Unit for FY 2024; and CEQA Status: Not a project under CEQA Guidelines Section 15378(b)(4) and (5) and exempt under Public Resources Code Sec. 21080(b)(8) and CEQA Guidelines Section 15273(a) Title Updated 29.PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including the Operating and Capital Budgets, Table of Organization, and Municipal Fee Schedule; Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates to the Salary Schedule for the Management and Professionals Group; CEQA Status – Not a Project Late Packet Report BREAK CONSENT CALENDAR (8:30 ‐ 8:40 PM) 30.Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024 Late Packet Report 31.Approval of an Agreement Between Santa Clara Valley Water District and the City of Palo Alto for Administration and Funding of Water Conservation and Stormwater Rebate Programs and Advanced Metering Infrastructure for a Total Not‐To‐Exceed Amount of $1,575,000 Over a Seven‐Year Term Ending June 30, 2030 (This is not a project and therefore is exempt from California Environmental Quality Act (CEQA)) Title Updated 32.Approval of a Blanket Purchase Order with Graniterock Company for the purchase of Sand, Rock, and Cutback‐Cold Mix Asphalt Materials for the Public Works and Utilities Departments for a three‐year term ending June 30, 2026; CEQA – Not a Project 33.Approval of Contract No. C23187298A with MuniServices, LLC for Tax and Fee Consulting Services in a Total Not‐To‐Exceed Amount of $1,161,550 Over a Five‐Year Term and Contract No. C23187298B with HdL Coren & Cone for Property Tax Consulting Services in a Total Not‐To‐Exceed Amount of $111,800 Over a Five‐Year Term; CEQA Status – Not a Project 34.Approval of Professional Services Contract with Kittelson & Associates for a Not‐to‐ Exceed Amount of $333,945 for the Bicycle and Pedestrian Transportation Plan Update 35.Approve and Authorize the City Manager to Execute a Grant Agreement with the Federal Highway Administration (FHWA) to Develop the Palo Alto Safe Streets for All (SS4A) Action Plan by Receiving $160,000 in Federal Funds and Requiring $40,000 in City Matching Funds over Two Years and Approve a FY 2024 Budget Amendment in the Capital Improvement Fund; CEQA status – not a project. 36.Approval of Contract Number C23187284 with Michael Baker International (MBI) for a Not‐to Exceed Amount of $211,310 to Provide Administration and Consulting Services for the City’s Community Development Block Grant (CDBG) Program for a Term of Two‐ years Through June 2025 37.Approval of Amendment No. 1 to the Lease Agreement between the Palo Alto Unified School District (PAUSD) (Landlord) and the City of Palo Alto (Tenant) for Extended Day Care Spaces for an Initial 12‐Month Term, Rent Not to Exceed $707,676 per Year; CEQA Status – Not a Project 38.Approval of a Professional Services Agreement (Contract No. C23184669A) with LifeMoves for the provision of Homeless Outreach Services in an Amount Not to Exceed of $460,000 for a term of two years; CEQA status – not a project. 39.Acceptance of an Outdoor Environmental Education Facilities Grant from the California Department of Parks and Recreation in the amount of One Hundred and Sixty‐Two Thousand Dollars ($162,000) for Signage and Exhibits at the Palo Alto Baylands Nature Preserve, Approval of Deed Restrictions in the Baylands, and Approval of a FY 2024 Budget Amendment in the Capital Improvement Fund; CEQA – categorically exempt (Regulation 15311). 40.Approval of Contract with Downtown Streets Team, Inc. (C23188369) for a Total Not‐to‐ Exceed Amount of $168,340 for Fiscal Year 2024 for Workforce Development Services: Environmental Assessment: Exempt in Accordance with CEQA Guidelines Section 15061(b)(3). STUDY SESSION (8:40 ‐ 9:55 PM) 41.Tree Protection Ordinance Year One Implementation Update ACTION ITEMS AA1.Colleagues Memo: Approval of a “Friendship City” Program New Item ADJOURNMENT INFORMATION REPORTS 42.Accessory Dwelling Unit (ADU) Quarterly Report (Quarter 1 of Calendar Year 2023) 43.Update on State Law AB 2097 and Local Implementation Informational Report. 44.Update on the Capital Improvement Program and Long Range Facility Planning Update for the Regional Water Quality Control Plant OTHER INFORMATION Standing Committee Meetings this week Rail Committee June 20, 2023 Finance Committee June 20, 2023 – Canceled Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS 9.Approval of: (1) a Purchase Order with Pivot Interiors Inc. in the Amount of $756,021 and (2) a Purchase Order with One Workplace in the Amount of $480,229 for the Public Safety Building Capital Project (PE‐ 15001); CEQA: Environmental Impact Report for the Public Safety Building and New California Avenue Area Parking Garage (Resolution No. 9772) Title Updated 16.Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for Radio Communication Systems for the New Public Safety Building Capital Project (PE‐15001), including $399,007 for Basic Services and $39,900 for Additional Services; CEQA: Environmental Impact Report for the PSB and New California Avenue Area Parking Garage (Resolution No. 9772) Supplemental Report 23.Approval of Office of City Auditor Task Order Change ‐ 04.16 ALPR Technology Contract Management; CEQA Status – Not a Project Late Packet Report added 24.Approval of Office of City Auditor Task Order Change ‐ 04.19 Disaster Recovery Preparedness; CEQA Status – Not a Project Late Packet Report added 25.Approval of Office of City Auditor Task Order Change ‐ FY23‐01 Citywide Risk Assessment & FY23‐02 Annual Audit Plan; CEQA Status – Not a Project Late Packet Report added 28.PUBLIC HEARING: Finance Committee Recommends Adoption of Four Resolutions: 1) Approving the Fiscal Year 2024 Wastewater Collection Utility Financial Plan, Proposed Reserve Transfers, and Increasing Wastewater Rates by Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2) Approving the Fiscal Year 2024 Water Utility Financial Plan, Proposed Reserve Transfers, and Increasing Water Rates by Amending Water Rate Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Amending Utility Rate Schedules EDF‐1 and EDF‐2, to Increase Dark Fiber Rates by 4.9 Percent and amending Rate Schedule EDF‐3 to make technical revisions with no rate change; and 4) Amending Utility Rate Schedule D‐1 Increasing the Storm Water Management Fee by 4.9 Percent per Month per Equivalent Residential Unit for FY 2024; and CEQA Status: Not a project under CEQA Guidelines Section 15378(b)(4) and (5) and exempt under Public Resources Code Sec. 21080(b)(8) and CEQA Guidelines Section 15273(a) Title Updated 29.PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including the Operating and Capital Budgets, Table of Organization, and Municipal Fee Schedule; Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates to the Salary Schedule for the Management and Professionals Group; CEQA Status – Not a Project Late Packet Report added 30.Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024 Late Packet Report added 31.Approval of an Agreement Between Santa Clara Valley Water District and the City of Palo Alto for Administration and Funding of Water Conservation and Stormwater Rebate Programs and Advanced Metering Infrastructure for a Total Not‐To‐Exceed Amount of $1,575,000 Over a Seven‐Year Term Ending June 30, 2030 (This is not a project and therefore is exempt from California Environmental Quality Act (CEQA)) Title Updated AA1.Colleagues Memo: Approval of a “Friendship City” Program New Item PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to hybrid meetings via email, in person, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. In person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. Click to Join Zoom Meeting ID: 362‐027‐238 Phone: 1(669)900‐6833 AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329‐2550 (Voice) 48 hours or more in advance. 1 Special Meeting June 19, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection CITY COUNCILSpecial MeetingMonday, June 19, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Them e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833CALL TO ORDERThis meeting will be called to order in honor of Caribbean American Heritage Month.SPECIAL ORDERS OF THE DAY (5:35 ‐ 5:40 PM)1.Proclamation Honoring Juneteenth 2023AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:40 ‐ 5:55 PM)COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (5:55 ‐ 6:00 PM)CONSENT CALENDAR (6:00 ‐ 6:15 PM) 2.Approval of Minutes from May 22, 2023 and June 5, 2023 Meetings 3.Approval of a Purchase Order with The Public Restroom Company in the Amount of $369,749 to Provide and Install a Modular Restroom Building at the Cubberley Community Center Fields for the Cubberley Field Restroom Capital Project (CB‐17002); CEQA status – exempt under CEQA Guidelines Section 15303 4.Approval of Construction Contract Number C23187877 with Casey Construction, Inc. in the amount of $410,604, Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $41,060, and approval of a FY 2023 Budget Amendment in the Stormwater Management Fund for the Trash Capture Device Installation Project, Capital Improvement Program Project SD‐22002; CEQA status – exempt under CEQA Guideline Section 15303. Q&A 5.Utilities Advisory Commission Recommends Adoption of the 2023 Annual Water Shortage Assessment Report 6.Grant of Easements to City of Mountain View for the City of Mountain View’s Phase 2 San Antonio Area Sewer Main Improvements Project. CEQA Status – Exempt Under CEQA Guidelines Section 15378(b)(5). 7.Approval of Construction Contract with OBS Engineering, Inc. (#C23187759) in the Amount of $4,199,222 and Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $419,922 for the Boulware Park Improvements project (PE‐17005) and Green Stormwater Infrastructure project (SD‐ 22001); and Approval of FY 2023 Budget Amendments in the Park Development Impact Fee, Stormwater Management, and Capital Improvement Funds; CEQA status—exempt under CEQA Guidelines sections 15301 (existing facilities), 15302 (replacement or reconstruction), 15303 (small structures), and 15311 (accessory structures) Q&A 8.Approval of the Conceptual Plan for Quiet Zone at Palo Alto Avenue/Alma Street Rail Crossing and Direct Staff to Proceed with Design and Construction of the Project. CEQA status – categorically exempt (Regulation 15301). 9.Approval of: (1) a Purchase Order with Pivot Interiors Inc. in the Amount of $756,021 and (2) a Purchase Order with One Workplace in the Amount of $480,229 for the Public Safety Building Capital Project (PE‐15001); CEQA: Environmental Impact Report for the Public Safety Building and New California Avenue Area Parking Garage (Resolution No. 9772) Title Updated, Q&A 10.Approval of a one‐year General Services contract with Stephen Ciari Plumbing and Heating, Inc. for Backflow Prevention Devices Testing, Repair, and Certification Services and Approval of a FY 2023 Budget Amendment in the General Fund; CEQA Status – Categorically Exempt 15301 and 15302 11.Approval of Amendment No. 1 with South Bay Regional Public Safety Training Consortium (Contract No S23187799) for Fire Academy and Other Training Services extended through 12/31/2023 and increasing the total compensation by $114,370 for a total contract amount not to exceed $199,000. CEQA status: not a project. 12.Approval of the Fiscal Year 2024 Investment Policy 13.City Council Appointment of the Castilleja Neighborhood Committee in Accordance With Condition Number 33 Contained in Record of Land Use Action 2022‐22 Authorizing Redevelopment of Private School at 1310 Bryant Street (Castilleja School). Environmental Assessment: Exempt from CEQA Pursuant to CEQA Guidelines Section 15061(b)(3). 14.Authorization for the City Manager to Negotiate and Execute a Memorandum of Understanding and Funding Agreement with Peninsula Corridor Joint Powers Board (Caltrain) and the City of Menlo Park Regarding Emergency Repairs to the North Bank of the San Francisquito Creek 15.Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC) Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative Penalty Schedule Related to Enforcement of the City’s Gas‐Powered Leaf Blower Ban. Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQA Guidelines 15061(b)(3). 16.Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for Radio Communication Systems for the New Public Safety Building Capital Project (PE‐15001), including $399,007 for Basic Services and $39,900 for Additional Services; CEQA: Environmental Impact Report for the PSB and New California Avenue Area Parking Garage (Resolution No. 9772) Supplemental Report added, Q&A 17.Authorization to Execute Amendment to Legal Services Contract S22184420 with Rankin Stock Heaberlin Oneal to Increase Amount by $150,000 for Total Not‐to‐Exceed Amount of $225,000 and to Extend the Term to January 2025; CEQA Status – Not a Project Q&A 18.Approval of Contract with VOX Network Solutions (C23187554) to Procure Services to Upgrade the City’s Phone System and a Three‐Year Support Term for a Total Amount Not‐To‐Exceed $504,107; CEQA Status—not a project 19.Approval and authorization to execute contract Amendment No. 2 with the OIR Group for an additional two‐year period and an additional $105,000 for a new not‐to‐exceed amount of $212,500 for independent police auditing services with a new expiration date of January 1, 2025. 20.Approval of Amendment Number 3 to the Agreement With Palo Alto Unified School District (PAUSD) for PAUSD Athletic Field Brokering and Maintenance Cost‐sharing to Extend the Term to June 30, 2024, with an Optional Extension for an Additional Six Months; CEQA status – categorically exempt (Regulation 15301). 21.Approval of the 2023‐2024 Human Relations Commission Work Plan; CEQA Status – Not a Project 22.Approval of Office of City Auditor Remote and Flexible Work Study Report; CEQA Status – Not a Project 23.Approval of Office of City Auditor Task Order Change ‐ 04.16 ALPR Technology Contract Management; CEQA Status – Not a Project Late Packet Report 24.Approval of Office of City Auditor Task Order Change ‐ 04.19 Disaster Recovery Preparedness; CEQA Status – Not a Project Late Packet Report 25.Approval of Office of City Auditor Task Order Change ‐ FY23‐01 Citywide Risk Assessment & FY23‐02 Annual Audit Plan; CEQA Status – Not a Project Late Packet Report 26.SECOND READING: Adoption of an Ordinance Amending Section 2.04.010 (Regular Meeting) of Chapter 2.04 (Council Organization and Procedure) of the Palo Alto Municipal Code to Change the City Council Meeting Start Time from Six p.m. to Five‐ Thirty p.m. (FIRST READING: June 5, 2023 PASSED 7‐0) 27.SECOND READING: Adoption of an Ordinance Amending Section Palo Alto Municipal Code Chapter 9.68, Rental Housing Stabilization, to Clarify the Definitions of At‐Fault and No‐Fault Just Cause for Evictions, Extend Just Cause Eviction Protections and Tenant Relocation Assistance to More Rental Units in Palo Alto than Offered by State Law, and Adopt a Security Deposit Limit for Unfurnished Rental Units in Palo Alto. Environmental Assessment: Exempt under CEQA Guidelines Section 15061(b)(3). (FIRST READING: June 5, 2023 PASSED 6‐1) CITY MANAGER COMMENTS (6:15 ‐ 6:30 PM) ACTION ITEMS (Item 28: 6:30 ‐ 7:15 PM, Item 29: 7:15 ‐ 8:30 PM) 28.PUBLIC HEARING: Finance Committee Recommends Adoption of Four Resolutions: 1) Approving the Fiscal Year 2024 Wastewater Collection Utility Financial Plan, Proposed Reserve Transfers, and Increasing Wastewater Rates by Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2) Approving the Fiscal Year 2024 Water Utility Financial Plan, Proposed Reserve Transfers, and Increasing Water Rates by Amending Water Rate Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Amending Utility Rate Schedules EDF‐1 and EDF‐2, to Increase Dark Fiber Rates by 4.9 Percent and amending Rate Schedule EDF‐3 to make technical revisions with no rate change; and 4) Amending Utility Rate Schedule D‐1 Increasing the Storm Water Management Fee by 4.9 Percent per Month per Equivalent Residential Unit for FY 2024; and CEQA Status: Not a project under CEQA Guidelines Section 15378(b)(4) and (5) and exempt under Public Resources Code Sec. 21080(b)(8) and CEQA Guidelines Section 15273(a) Title Updated 29.PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including the Operating and Capital Budgets, Table of Organization, and Municipal Fee Schedule; Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates to the Salary Schedule for the Management and Professionals Group; CEQA Status – Not a Project Late Packet Report BREAK CONSENT CALENDAR (8:30 ‐ 8:40 PM) 30.Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024 Late Packet Report 31.Approval of an Agreement Between Santa Clara Valley Water District and the City of Palo Alto for Administration and Funding of Water Conservation and Stormwater Rebate Programs and Advanced Metering Infrastructure for a Total Not‐To‐Exceed Amount of $1,575,000 Over a Seven‐Year Term Ending June 30, 2030 (This is not a project and therefore is exempt from California Environmental Quality Act (CEQA)) Title Updated 32.Approval of a Blanket Purchase Order with Graniterock Company for the purchase of Sand, Rock, and Cutback‐Cold Mix Asphalt Materials for the Public Works and Utilities Departments for a three‐year term ending June 30, 2026; CEQA – Not a Project 33.Approval of Contract No. C23187298A with MuniServices, LLC for Tax and Fee Consulting Services in a Total Not‐To‐Exceed Amount of $1,161,550 Over a Five‐Year Term and Contract No. C23187298B with HdL Coren & Cone for Property Tax Consulting Services in a Total Not‐To‐Exceed Amount of $111,800 Over a Five‐Year Term; CEQA Status – Not a Project 34.Approval of Professional Services Contract with Kittelson & Associates for a Not‐to‐ Exceed Amount of $333,945 for the Bicycle and Pedestrian Transportation Plan Update 35.Approve and Authorize the City Manager to Execute a Grant Agreement with the Federal Highway Administration (FHWA) to Develop the Palo Alto Safe Streets for All (SS4A) Action Plan by Receiving $160,000 in Federal Funds and Requiring $40,000 in City Matching Funds over Two Years and Approve a FY 2024 Budget Amendment in the Capital Improvement Fund; CEQA status – not a project. 36.Approval of Contract Number C23187284 with Michael Baker International (MBI) for a Not‐to Exceed Amount of $211,310 to Provide Administration and Consulting Services for the City’s Community Development Block Grant (CDBG) Program for a Term of Two‐ years Through June 2025 37.Approval of Amendment No. 1 to the Lease Agreement between the Palo Alto Unified School District (PAUSD) (Landlord) and the City of Palo Alto (Tenant) for Extended Day Care Spaces for an Initial 12‐Month Term, Rent Not to Exceed $707,676 per Year; CEQA Status – Not a Project 38.Approval of a Professional Services Agreement (Contract No. C23184669A) with LifeMoves for the provision of Homeless Outreach Services in an Amount Not to Exceed of $460,000 for a term of two years; CEQA status – not a project. 39.Acceptance of an Outdoor Environmental Education Facilities Grant from the California Department of Parks and Recreation in the amount of One Hundred and Sixty‐Two Thousand Dollars ($162,000) for Signage and Exhibits at the Palo Alto Baylands Nature Preserve, Approval of Deed Restrictions in the Baylands, and Approval of a FY 2024 Budget Amendment in the Capital Improvement Fund; CEQA – categorically exempt (Regulation 15311). 40.Approval of Contract with Downtown Streets Team, Inc. (C23188369) for a Total Not‐to‐ Exceed Amount of $168,340 for Fiscal Year 2024 for Workforce Development Services: Environmental Assessment: Exempt in Accordance with CEQA Guidelines Section 15061(b)(3). STUDY SESSION (8:40 ‐ 9:55 PM) 41.Tree Protection Ordinance Year One Implementation Update ACTION ITEMS AA1.Colleagues Memo: Approval of a “Friendship City” Program New Item ADJOURNMENT INFORMATION REPORTS 42.Accessory Dwelling Unit (ADU) Quarterly Report (Quarter 1 of Calendar Year 2023) 43.Update on State Law AB 2097 and Local Implementation Informational Report. 44.Update on the Capital Improvement Program and Long Range Facility Planning Update for the Regional Water Quality Control Plant OTHER INFORMATION Standing Committee Meetings this week Rail Committee June 20, 2023 Finance Committee June 20, 2023 – Canceled Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS 9.Approval of: (1) a Purchase Order with Pivot Interiors Inc. in the Amount of $756,021 and (2) a Purchase Order with One Workplace in the Amount of $480,229 for the Public Safety Building Capital Project (PE‐ 15001); CEQA: Environmental Impact Report for the Public Safety Building and New California Avenue Area Parking Garage (Resolution No. 9772) Title Updated 16.Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for Radio Communication Systems for the New Public Safety Building Capital Project (PE‐15001), including $399,007 for Basic Services and $39,900 for Additional Services; CEQA: Environmental Impact Report for the PSB and New California Avenue Area Parking Garage (Resolution No. 9772) Supplemental Report 23.Approval of Office of City Auditor Task Order Change ‐ 04.16 ALPR Technology Contract Management; CEQA Status – Not a Project Late Packet Report added 24.Approval of Office of City Auditor Task Order Change ‐ 04.19 Disaster Recovery Preparedness; CEQA Status – Not a Project Late Packet Report added 25.Approval of Office of City Auditor Task Order Change ‐ FY23‐01 Citywide Risk Assessment & FY23‐02 Annual Audit Plan; CEQA Status – Not a Project Late Packet Report added 28.PUBLIC HEARING: Finance Committee Recommends Adoption of Four Resolutions: 1) Approving the Fiscal Year 2024 Wastewater Collection Utility Financial Plan, Proposed Reserve Transfers, and Increasing Wastewater Rates by Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2) Approving the Fiscal Year 2024 Water Utility Financial Plan, Proposed Reserve Transfers, and Increasing Water Rates by Amending Water Rate Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Amending Utility Rate Schedules EDF‐1 and EDF‐2, to Increase Dark Fiber Rates by 4.9 Percent and amending Rate Schedule EDF‐3 to make technical revisions with no rate change; and 4) Amending Utility Rate Schedule D‐1 Increasing the Storm Water Management Fee by 4.9 Percent per Month per Equivalent Residential Unit for FY 2024; and CEQA Status: Not a project under CEQA Guidelines Section 15378(b)(4) and (5) and exempt under Public Resources Code Sec. 21080(b)(8) and CEQA Guidelines Section 15273(a) Title Updated 29.PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including the Operating and Capital Budgets, Table of Organization, and Municipal Fee Schedule; Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates to the Salary Schedule for the Management and Professionals Group; CEQA Status – Not a Project Late Packet Report added 30.Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024 Late Packet Report added 31.Approval of an Agreement Between Santa Clara Valley Water District and the City of Palo Alto for Administration and Funding of Water Conservation and Stormwater Rebate Programs and Advanced Metering Infrastructure for a Total Not‐To‐Exceed Amount of $1,575,000 Over a Seven‐Year Term Ending June 30, 2030 (This is not a project and therefore is exempt from California Environmental Quality Act (CEQA)) Title Updated AA1.Colleagues Memo: Approval of a “Friendship City” Program New Item PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to hybrid meetings via email, in person, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. In person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. Click to Join Zoom Meeting ID: 362‐027‐238 Phone: 1(669)900‐6833 AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329‐2550 (Voice) 48 hours or more in advance. 2 Special Meeting June 19, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection CITY COUNCILSpecial MeetingMonday, June 19, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Them e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833CALL TO ORDERThis meeting will be called to order in honor of Caribbean American Heritage Month.SPECIAL ORDERS OF THE DAY (5:35 ‐ 5:40 PM)1.Proclamation Honoring Juneteenth 2023AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:40 ‐ 5:55 PM)COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (5:55 ‐ 6:00 PM)CONSENT CALENDAR (6:00 ‐ 6:15 PM)2.Approval of Minutes from May 22, 2023 and June 5, 2023 Meetings3.Approval of a Purchase Order with The Public Restroom Company in the Amount of$369,749 to Provide and Install a Modular Restroom Building at the CubberleyCommunity Center Fields for the Cubberley Field Restroom Capital Project (CB‐17002);CEQA status – exempt under CEQA Guidelines Section 153034.Approval of Construction Contract Number C23187877 with Casey Construction, Inc. inthe amount of $410,604, Authorization for the City Manager to Negotiate and ExecuteChange Orders up to a Not‐to‐Exceed Amount of $41,060, and approval of a FY 2023Budget Amendment in the Stormwater Management Fund for the Trash Capture DeviceInstallation Project, Capital Improvement Program Project SD‐22002; CEQA status –exempt under CEQA Guideline Section 15303. Q&A5.Utilities Advisory Commission Recommends Adoption of the 2023 Annual Water ShortageAssessment Report6.Grant of Easements to City of Mountain View for the City of Mountain View’s Phase 2San Antonio Area Sewer Main Improvements Project. CEQA Status – Exempt Under CEQAGuidelines Section 15378(b)(5).7.Approval of Construction Contract with OBS Engineering, Inc. (#C23187759) in theAmount of $4,199,222 and Authorization for the City Manager to Negotiate and ExecuteChange Orders up to a Not‐to‐Exceed Amount of $419,922 for the Boulware ParkImprovements project (PE‐17005) and Green Stormwater Infrastructure project (SD‐22001); and Approval of FY 2023 Budget Amendments in the Park Development ImpactFee, Stormwater Management, and Capital Improvement Funds; CEQA status—exemptunder CEQA Guidelines sections 15301 (existing facilities), 15302 (replacement orreconstruction), 15303 (small structures), and 15311 (accessory structures) Q&A8.Approval of the Conceptual Plan for Quiet Zone at Palo Alto Avenue/Alma Street RailCrossing and Direct Staff to Proceed with Design and Construction of the Project. CEQAstatus – categorically exempt (Regulation 15301).9.Approval of: (1) a Purchase Order with Pivot Interiors Inc. in the Amount of $756,021 and(2) a Purchase Order with One Workplace in the Amount of $480,229 for the PublicSafety Building Capital Project (PE‐15001); CEQA: Environmental Impact Report for thePublic Safety Building and New California Avenue Area Parking Garage (Resolution No.9772) Title Updated, Q&A10.Approval of a one‐year General Services contract with Stephen Ciari Plumbing andHeating, Inc. for Backflow Prevention Devices Testing, Repair, and Certification Servicesand Approval of a FY 2023 Budget Amendment in the General Fund; CEQA Status –Categorically Exempt 15301 and 15302 11.Approval of Amendment No. 1 with South Bay Regional Public Safety Training Consortium (Contract No S23187799) for Fire Academy and Other Training Services extended through 12/31/2023 and increasing the total compensation by $114,370 for a total contract amount not to exceed $199,000. CEQA status: not a project. 12.Approval of the Fiscal Year 2024 Investment Policy 13.City Council Appointment of the Castilleja Neighborhood Committee in Accordance With Condition Number 33 Contained in Record of Land Use Action 2022‐22 Authorizing Redevelopment of Private School at 1310 Bryant Street (Castilleja School). Environmental Assessment: Exempt from CEQA Pursuant to CEQA Guidelines Section 15061(b)(3). 14.Authorization for the City Manager to Negotiate and Execute a Memorandum of Understanding and Funding Agreement with Peninsula Corridor Joint Powers Board (Caltrain) and the City of Menlo Park Regarding Emergency Repairs to the North Bank of the San Francisquito Creek 15.Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC) Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative Penalty Schedule Related to Enforcement of the City’s Gas‐Powered Leaf Blower Ban. Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQA Guidelines 15061(b)(3). 16.Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for Radio Communication Systems for the New Public Safety Building Capital Project (PE‐15001), including $399,007 for Basic Services and $39,900 for Additional Services; CEQA: Environmental Impact Report for the PSB and New California Avenue Area Parking Garage (Resolution No. 9772) Supplemental Report added, Q&A 17.Authorization to Execute Amendment to Legal Services Contract S22184420 with Rankin Stock Heaberlin Oneal to Increase Amount by $150,000 for Total Not‐to‐Exceed Amount of $225,000 and to Extend the Term to January 2025; CEQA Status – Not a Project Q&A 18.Approval of Contract with VOX Network Solutions (C23187554) to Procure Services to Upgrade the City’s Phone System and a Three‐Year Support Term for a Total Amount Not‐To‐Exceed $504,107; CEQA Status—not a project 19.Approval and authorization to execute contract Amendment No. 2 with the OIR Group for an additional two‐year period and an additional $105,000 for a new not‐to‐exceed amount of $212,500 for independent police auditing services with a new expiration date of January 1, 2025. 20.Approval of Amendment Number 3 to the Agreement With Palo Alto Unified School District (PAUSD) for PAUSD Athletic Field Brokering and Maintenance Cost‐sharing to Extend the Term to June 30, 2024, with an Optional Extension for an Additional Six Months; CEQA status – categorically exempt (Regulation 15301). 21.Approval of the 2023‐2024 Human Relations Commission Work Plan; CEQA Status – Not a Project 22.Approval of Office of City Auditor Remote and Flexible Work Study Report; CEQA Status – Not a Project 23.Approval of Office of City Auditor Task Order Change ‐ 04.16 ALPR Technology Contract Management; CEQA Status – Not a Project Late Packet Report 24.Approval of Office of City Auditor Task Order Change ‐ 04.19 Disaster Recovery Preparedness; CEQA Status – Not a Project Late Packet Report 25.Approval of Office of City Auditor Task Order Change ‐ FY23‐01 Citywide Risk Assessment & FY23‐02 Annual Audit Plan; CEQA Status – Not a Project Late Packet Report 26.SECOND READING: Adoption of an Ordinance Amending Section 2.04.010 (Regular Meeting) of Chapter 2.04 (Council Organization and Procedure) of the Palo Alto Municipal Code to Change the City Council Meeting Start Time from Six p.m. to Five‐ Thirty p.m. (FIRST READING: June 5, 2023 PASSED 7‐0) 27.SECOND READING: Adoption of an Ordinance Amending Section Palo Alto Municipal Code Chapter 9.68, Rental Housing Stabilization, to Clarify the Definitions of At‐Fault and No‐Fault Just Cause for Evictions, Extend Just Cause Eviction Protections and Tenant Relocation Assistance to More Rental Units in Palo Alto than Offered by State Law, and Adopt a Security Deposit Limit for Unfurnished Rental Units in Palo Alto. Environmental Assessment: Exempt under CEQA Guidelines Section 15061(b)(3). (FIRST READING: June 5, 2023 PASSED 6‐1) CITY MANAGER COMMENTS (6:15 ‐ 6:30 PM) ACTION ITEMS (Item 28: 6:30 ‐ 7:15 PM, Item 29: 7:15 ‐ 8:30 PM) 28.PUBLIC HEARING: Finance Committee Recommends Adoption of Four Resolutions: 1) Approving the Fiscal Year 2024 Wastewater Collection Utility Financial Plan, Proposed Reserve Transfers, and Increasing Wastewater Rates by Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2) Approving the Fiscal Year 2024 Water Utility Financial Plan, Proposed Reserve Transfers, and Increasing Water Rates by Amending Water Rate Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Amending Utility Rate Schedules EDF‐1 and EDF‐2, to Increase Dark Fiber Rates by 4.9 Percent and amending Rate Schedule EDF‐3 to make technical revisions with no rate change; and 4) Amending Utility Rate Schedule D‐1 Increasing the Storm Water Management Fee by 4.9 Percent per Month per Equivalent Residential Unit for FY 2024; and CEQA Status: Not a project under CEQA Guidelines Section 15378(b)(4) and (5) and exempt under Public Resources Code Sec. 21080(b)(8) and CEQA Guidelines Section 15273(a) Title Updated 29.PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including the Operating and Capital Budgets, Table of Organization, and Municipal Fee Schedule; Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates to the Salary Schedule for the Management and Professionals Group; CEQA Status – Not a Project Late Packet Report BREAK CONSENT CALENDAR (8:30 ‐ 8:40 PM) 30.Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024 Late Packet Report 31.Approval of an Agreement Between Santa Clara Valley Water District and the City of Palo Alto for Administration and Funding of Water Conservation and Stormwater Rebate Programs and Advanced Metering Infrastructure for a Total Not‐To‐Exceed Amount of $1,575,000 Over a Seven‐Year Term Ending June 30, 2030 (This is not a project and therefore is exempt from California Environmental Quality Act (CEQA)) Title Updated 32.Approval of a Blanket Purchase Order with Graniterock Company for the purchase of Sand, Rock, and Cutback‐Cold Mix Asphalt Materials for the Public Works and Utilities Departments for a three‐year term ending June 30, 2026; CEQA – Not a Project 33.Approval of Contract No. C23187298A with MuniServices, LLC for Tax and Fee Consulting Services in a Total Not‐To‐Exceed Amount of $1,161,550 Over a Five‐Year Term and Contract No. C23187298B with HdL Coren & Cone for Property Tax Consulting Services in a Total Not‐To‐Exceed Amount of $111,800 Over a Five‐Year Term; CEQA Status – Not a Project 34.Approval of Professional Services Contract with Kittelson & Associates for a Not‐to‐ Exceed Amount of $333,945 for the Bicycle and Pedestrian Transportation Plan Update 35.Approve and Authorize the City Manager to Execute a Grant Agreement with the Federal Highway Administration (FHWA) to Develop the Palo Alto Safe Streets for All (SS4A) Action Plan by Receiving $160,000 in Federal Funds and Requiring $40,000 in City Matching Funds over Two Years and Approve a FY 2024 Budget Amendment in the Capital Improvement Fund; CEQA status – not a project. 36.Approval of Contract Number C23187284 with Michael Baker International (MBI) for a Not‐to Exceed Amount of $211,310 to Provide Administration and Consulting Services for the City’s Community Development Block Grant (CDBG) Program for a Term of Two‐ years Through June 2025 37.Approval of Amendment No. 1 to the Lease Agreement between the Palo Alto Unified School District (PAUSD) (Landlord) and the City of Palo Alto (Tenant) for Extended Day Care Spaces for an Initial 12‐Month Term, Rent Not to Exceed $707,676 per Year; CEQA Status – Not a Project 38.Approval of a Professional Services Agreement (Contract No. C23184669A) with LifeMoves for the provision of Homeless Outreach Services in an Amount Not to Exceed of $460,000 for a term of two years; CEQA status – not a project. 39.Acceptance of an Outdoor Environmental Education Facilities Grant from the California Department of Parks and Recreation in the amount of One Hundred and Sixty‐Two Thousand Dollars ($162,000) for Signage and Exhibits at the Palo Alto Baylands Nature Preserve, Approval of Deed Restrictions in the Baylands, and Approval of a FY 2024 Budget Amendment in the Capital Improvement Fund; CEQA – categorically exempt (Regulation 15311). 40.Approval of Contract with Downtown Streets Team, Inc. (C23188369) for a Total Not‐to‐ Exceed Amount of $168,340 for Fiscal Year 2024 for Workforce Development Services: Environmental Assessment: Exempt in Accordance with CEQA Guidelines Section 15061(b)(3). STUDY SESSION (8:40 ‐ 9:55 PM) 41.Tree Protection Ordinance Year One Implementation Update ACTION ITEMS AA1.Colleagues Memo: Approval of a “Friendship City” Program New Item ADJOURNMENT INFORMATION REPORTS 42.Accessory Dwelling Unit (ADU) Quarterly Report (Quarter 1 of Calendar Year 2023) 43.Update on State Law AB 2097 and Local Implementation Informational Report. 44.Update on the Capital Improvement Program and Long Range Facility Planning Update for the Regional Water Quality Control Plant OTHER INFORMATION Standing Committee Meetings this week Rail Committee June 20, 2023 Finance Committee June 20, 2023 – Canceled Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS 9.Approval of: (1) a Purchase Order with Pivot Interiors Inc. in the Amount of $756,021 and (2) a Purchase Order with One Workplace in the Amount of $480,229 for the Public Safety Building Capital Project (PE‐ 15001); CEQA: Environmental Impact Report for the Public Safety Building and New California Avenue Area Parking Garage (Resolution No. 9772) Title Updated 16.Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for Radio Communication Systems for the New Public Safety Building Capital Project (PE‐15001), including $399,007 for Basic Services and $39,900 for Additional Services; CEQA: Environmental Impact Report for the PSB and New California Avenue Area Parking Garage (Resolution No. 9772) Supplemental Report 23.Approval of Office of City Auditor Task Order Change ‐ 04.16 ALPR Technology Contract Management; CEQA Status – Not a Project Late Packet Report added 24.Approval of Office of City Auditor Task Order Change ‐ 04.19 Disaster Recovery Preparedness; CEQA Status – Not a Project Late Packet Report added 25.Approval of Office of City Auditor Task Order Change ‐ FY23‐01 Citywide Risk Assessment & FY23‐02 Annual Audit Plan; CEQA Status – Not a Project Late Packet Report added 28.PUBLIC HEARING: Finance Committee Recommends Adoption of Four Resolutions: 1) Approving the Fiscal Year 2024 Wastewater Collection Utility Financial Plan, Proposed Reserve Transfers, and Increasing Wastewater Rates by Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2) Approving the Fiscal Year 2024 Water Utility Financial Plan, Proposed Reserve Transfers, and Increasing Water Rates by Amending Water Rate Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Amending Utility Rate Schedules EDF‐1 and EDF‐2, to Increase Dark Fiber Rates by 4.9 Percent and amending Rate Schedule EDF‐3 to make technical revisions with no rate change; and 4) Amending Utility Rate Schedule D‐1 Increasing the Storm Water Management Fee by 4.9 Percent per Month per Equivalent Residential Unit for FY 2024; and CEQA Status: Not a project under CEQA Guidelines Section 15378(b)(4) and (5) and exempt under Public Resources Code Sec. 21080(b)(8) and CEQA Guidelines Section 15273(a) Title Updated 29.PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including the Operating and Capital Budgets, Table of Organization, and Municipal Fee Schedule; Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates to the Salary Schedule for the Management and Professionals Group; CEQA Status – Not a Project Late Packet Report added 30.Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024 Late Packet Report added 31.Approval of an Agreement Between Santa Clara Valley Water District and the City of Palo Alto for Administration and Funding of Water Conservation and Stormwater Rebate Programs and Advanced Metering Infrastructure for a Total Not‐To‐Exceed Amount of $1,575,000 Over a Seven‐Year Term Ending June 30, 2030 (This is not a project and therefore is exempt from California Environmental Quality Act (CEQA)) Title Updated AA1.Colleagues Memo: Approval of a “Friendship City” Program New Item PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to hybrid meetings via email, in person, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. In person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. Click to Join Zoom Meeting ID: 362‐027‐238 Phone: 1(669)900‐6833 AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329‐2550 (Voice) 48 hours or more in advance. 3 Special Meeting June 19, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection CITY COUNCILSpecial MeetingMonday, June 19, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Them e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833CALL TO ORDERThis meeting will be called to order in honor of Caribbean American Heritage Month.SPECIAL ORDERS OF THE DAY (5:35 ‐ 5:40 PM)1.Proclamation Honoring Juneteenth 2023AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:40 ‐ 5:55 PM)COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (5:55 ‐ 6:00 PM)CONSENT CALENDAR (6:00 ‐ 6:15 PM)2.Approval of Minutes from May 22, 2023 and June 5, 2023 Meetings3.Approval of a Purchase Order with The Public Restroom Company in the Amount of$369,749 to Provide and Install a Modular Restroom Building at the CubberleyCommunity Center Fields for the Cubberley Field Restroom Capital Project (CB‐17002);CEQA status – exempt under CEQA Guidelines Section 153034.Approval of Construction Contract Number C23187877 with Casey Construction, Inc. inthe amount of $410,604, Authorization for the City Manager to Negotiate and ExecuteChange Orders up to a Not‐to‐Exceed Amount of $41,060, and approval of a FY 2023Budget Amendment in the Stormwater Management Fund for the Trash Capture DeviceInstallation Project, Capital Improvement Program Project SD‐22002; CEQA status –exempt under CEQA Guideline Section 15303. Q&A5.Utilities Advisory Commission Recommends Adoption of the 2023 Annual Water ShortageAssessment Report6.Grant of Easements to City of Mountain View for the City of Mountain View’s Phase 2San Antonio Area Sewer Main Improvements Project. CEQA Status – Exempt Under CEQAGuidelines Section 15378(b)(5).7.Approval of Construction Contract with OBS Engineering, Inc. (#C23187759) in theAmount of $4,199,222 and Authorization for the City Manager to Negotiate and ExecuteChange Orders up to a Not‐to‐Exceed Amount of $419,922 for the Boulware ParkImprovements project (PE‐17005) and Green Stormwater Infrastructure project (SD‐22001); and Approval of FY 2023 Budget Amendments in the Park Development ImpactFee, Stormwater Management, and Capital Improvement Funds; CEQA status—exemptunder CEQA Guidelines sections 15301 (existing facilities), 15302 (replacement orreconstruction), 15303 (small structures), and 15311 (accessory structures) Q&A8.Approval of the Conceptual Plan for Quiet Zone at Palo Alto Avenue/Alma Street RailCrossing and Direct Staff to Proceed with Design and Construction of the Project. CEQAstatus – categorically exempt (Regulation 15301).9.Approval of: (1) a Purchase Order with Pivot Interiors Inc. in the Amount of $756,021 and(2) a Purchase Order with One Workplace in the Amount of $480,229 for the PublicSafety Building Capital Project (PE‐15001); CEQA: Environmental Impact Report for thePublic Safety Building and New California Avenue Area Parking Garage (Resolution No.9772) Title Updated, Q&A10.Approval of a one‐year General Services contract with Stephen Ciari Plumbing andHeating, Inc. for Backflow Prevention Devices Testing, Repair, and Certification Servicesand Approval of a FY 2023 Budget Amendment in the General Fund; CEQA Status –Categorically Exempt 15301 and 1530211.Approval of Amendment No. 1 with South Bay Regional Public Safety TrainingConsortium (Contract No S23187799) for Fire Academy and Other Training Servicesextended through 12/31/2023 and increasing the total compensation by $114,370 for atotal contract amount not to exceed $199,000. CEQA status: not a project.12.Approval of the Fiscal Year 2024 Investment Policy13.City Council Appointment of the Castilleja Neighborhood Committee in Accordance WithCondition Number 33 Contained in Record of Land Use Action 2022‐22 AuthorizingRedevelopment of Private School at 1310 Bryant Street (Castilleja School).Environmental Assessment: Exempt from CEQA Pursuant to CEQA Guidelines Section15061(b)(3).14.Authorization for the City Manager to Negotiate and Execute a Memorandum ofUnderstanding and Funding Agreement with Peninsula Corridor Joint Powers Board(Caltrain) and the City of Menlo Park Regarding Emergency Repairs to the North Bank ofthe San Francisquito Creek15.Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC) Section 9.10.060 (f)and Adoption of a Resolution to Modify the Administrative Penalty Schedule Related toEnforcement of the City’s Gas‐Powered Leaf Blower Ban. Environmental Analysis: NotSubject to CEQA Review in Accordance with CEQA Guidelines 15061(b)(3).16.Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for RadioCommunication Systems for the New Public Safety Building Capital Project (PE‐15001),including $399,007 for Basic Services and $39,900 for Additional Services; CEQA:Environmental Impact Report for the PSB and New California Avenue Area ParkingGarage (Resolution No. 9772) Supplemental Report added, Q&A17.Authorization to Execute Amendment to Legal Services Contract S22184420 with RankinStock Heaberlin Oneal to Increase Amount by $150,000 for Total Not‐to‐Exceed Amountof $225,000 and to Extend the Term to January 2025; CEQA Status – Not a Project Q&A18.Approval of Contract with VOX Network Solutions (C23187554) to Procure Services toUpgrade the City’s Phone System and a Three‐Year Support Term for a Total AmountNot‐To‐Exceed $504,107; CEQA Status—not a project19.Approval and authorization to execute contract Amendment No. 2 with the OIR Groupfor an additional two‐year period and an additional $105,000 for a new not‐to‐exceedamount of $212,500 for independent police auditing services with a new expiration dateof January 1, 2025.20.Approval of Amendment Number 3 to the Agreement With Palo Alto Unified School District (PAUSD) for PAUSD Athletic Field Brokering and Maintenance Cost‐sharing to Extend the Term to June 30, 2024, with an Optional Extension for an Additional Six Months; CEQA status – categorically exempt (Regulation 15301). 21.Approval of the 2023‐2024 Human Relations Commission Work Plan; CEQA Status – Not a Project 22.Approval of Office of City Auditor Remote and Flexible Work Study Report; CEQA Status – Not a Project 23.Approval of Office of City Auditor Task Order Change ‐ 04.16 ALPR Technology Contract Management; CEQA Status – Not a Project Late Packet Report 24.Approval of Office of City Auditor Task Order Change ‐ 04.19 Disaster Recovery Preparedness; CEQA Status – Not a Project Late Packet Report 25.Approval of Office of City Auditor Task Order Change ‐ FY23‐01 Citywide Risk Assessment & FY23‐02 Annual Audit Plan; CEQA Status – Not a Project Late Packet Report 26.SECOND READING: Adoption of an Ordinance Amending Section 2.04.010 (Regular Meeting) of Chapter 2.04 (Council Organization and Procedure) of the Palo Alto Municipal Code to Change the City Council Meeting Start Time from Six p.m. to Five‐ Thirty p.m. (FIRST READING: June 5, 2023 PASSED 7‐0) 27.SECOND READING: Adoption of an Ordinance Amending Section Palo Alto Municipal Code Chapter 9.68, Rental Housing Stabilization, to Clarify the Definitions of At‐Fault and No‐Fault Just Cause for Evictions, Extend Just Cause Eviction Protections and Tenant Relocation Assistance to More Rental Units in Palo Alto than Offered by State Law, and Adopt a Security Deposit Limit for Unfurnished Rental Units in Palo Alto. Environmental Assessment: Exempt under CEQA Guidelines Section 15061(b)(3). (FIRST READING: June 5, 2023 PASSED 6‐1) CITY MANAGER COMMENTS (6:15 ‐ 6:30 PM) ACTION ITEMS (Item 28: 6:30 ‐ 7:15 PM, Item 29: 7:15 ‐ 8:30 PM) 28.PUBLIC HEARING: Finance Committee Recommends Adoption of Four Resolutions: 1) Approving the Fiscal Year 2024 Wastewater Collection Utility Financial Plan, Proposed Reserve Transfers, and Increasing Wastewater Rates by Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2) Approving the Fiscal Year 2024 Water Utility Financial Plan, Proposed Reserve Transfers, and Increasing Water Rates by Amending Water Rate Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Amending Utility Rate Schedules EDF‐1 and EDF‐2, to Increase Dark Fiber Rates by 4.9 Percent and amending Rate Schedule EDF‐3 to make technical revisions with no rate change; and 4) Amending Utility Rate Schedule D‐1 Increasing the Storm Water Management Fee by 4.9 Percent per Month per Equivalent Residential Unit for FY 2024; and CEQA Status: Not a project under CEQA Guidelines Section 15378(b)(4) and (5) and exempt under Public Resources Code Sec. 21080(b)(8) and CEQA Guidelines Section 15273(a) Title Updated 29.PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including the Operating and Capital Budgets, Table of Organization, and Municipal Fee Schedule; Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates to the Salary Schedule for the Management and Professionals Group; CEQA Status – Not a Project Late Packet Report BREAK CONSENT CALENDAR (8:30 ‐ 8:40 PM) 30.Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024 Late Packet Report 31.Approval of an Agreement Between Santa Clara Valley Water District and the City of Palo Alto for Administration and Funding of Water Conservation and Stormwater Rebate Programs and Advanced Metering Infrastructure for a Total Not‐To‐Exceed Amount of $1,575,000 Over a Seven‐Year Term Ending June 30, 2030 (This is not a project and therefore is exempt from California Environmental Quality Act (CEQA)) Title Updated 32.Approval of a Blanket Purchase Order with Graniterock Company for the purchase of Sand, Rock, and Cutback‐Cold Mix Asphalt Materials for the Public Works and Utilities Departments for a three‐year term ending June 30, 2026; CEQA – Not a Project 33.Approval of Contract No. C23187298A with MuniServices, LLC for Tax and Fee Consulting Services in a Total Not‐To‐Exceed Amount of $1,161,550 Over a Five‐Year Term and Contract No. C23187298B with HdL Coren & Cone for Property Tax Consulting Services in a Total Not‐To‐Exceed Amount of $111,800 Over a Five‐Year Term; CEQA Status – Not a Project 34.Approval of Professional Services Contract with Kittelson & Associates for a Not‐to‐ Exceed Amount of $333,945 for the Bicycle and Pedestrian Transportation Plan Update 35.Approve and Authorize the City Manager to Execute a Grant Agreement with the Federal Highway Administration (FHWA) to Develop the Palo Alto Safe Streets for All (SS4A) Action Plan by Receiving $160,000 in Federal Funds and Requiring $40,000 in City Matching Funds over Two Years and Approve a FY 2024 Budget Amendment in the Capital Improvement Fund; CEQA status – not a project. 36.Approval of Contract Number C23187284 with Michael Baker International (MBI) for a Not‐to Exceed Amount of $211,310 to Provide Administration and Consulting Services for the City’s Community Development Block Grant (CDBG) Program for a Term of Two‐ years Through June 2025 37.Approval of Amendment No. 1 to the Lease Agreement between the Palo Alto Unified School District (PAUSD) (Landlord) and the City of Palo Alto (Tenant) for Extended Day Care Spaces for an Initial 12‐Month Term, Rent Not to Exceed $707,676 per Year; CEQA Status – Not a Project 38.Approval of a Professional Services Agreement (Contract No. C23184669A) with LifeMoves for the provision of Homeless Outreach Services in an Amount Not to Exceed of $460,000 for a term of two years; CEQA status – not a project. 39.Acceptance of an Outdoor Environmental Education Facilities Grant from the California Department of Parks and Recreation in the amount of One Hundred and Sixty‐Two Thousand Dollars ($162,000) for Signage and Exhibits at the Palo Alto Baylands Nature Preserve, Approval of Deed Restrictions in the Baylands, and Approval of a FY 2024 Budget Amendment in the Capital Improvement Fund; CEQA – categorically exempt (Regulation 15311). 40.Approval of Contract with Downtown Streets Team, Inc. (C23188369) for a Total Not‐to‐ Exceed Amount of $168,340 for Fiscal Year 2024 for Workforce Development Services: Environmental Assessment: Exempt in Accordance with CEQA Guidelines Section 15061(b)(3). STUDY SESSION (8:40 ‐ 9:55 PM) 41.Tree Protection Ordinance Year One Implementation Update ACTION ITEMS AA1.Colleagues Memo: Approval of a “Friendship City” Program New Item ADJOURNMENT INFORMATION REPORTS 42.Accessory Dwelling Unit (ADU) Quarterly Report (Quarter 1 of Calendar Year 2023) 43.Update on State Law AB 2097 and Local Implementation Informational Report. 44.Update on the Capital Improvement Program and Long Range Facility Planning Update for the Regional Water Quality Control Plant OTHER INFORMATION Standing Committee Meetings this week Rail Committee June 20, 2023 Finance Committee June 20, 2023 – Canceled Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS 9.Approval of: (1) a Purchase Order with Pivot Interiors Inc. in the Amount of $756,021 and (2) a Purchase Order with One Workplace in the Amount of $480,229 for the Public Safety Building Capital Project (PE‐ 15001); CEQA: Environmental Impact Report for the Public Safety Building and New California Avenue Area Parking Garage (Resolution No. 9772) Title Updated 16.Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for Radio Communication Systems for the New Public Safety Building Capital Project (PE‐15001), including $399,007 for Basic Services and $39,900 for Additional Services; CEQA: Environmental Impact Report for the PSB and New California Avenue Area Parking Garage (Resolution No. 9772) Supplemental Report 23.Approval of Office of City Auditor Task Order Change ‐ 04.16 ALPR Technology Contract Management; CEQA Status – Not a Project Late Packet Report added 24.Approval of Office of City Auditor Task Order Change ‐ 04.19 Disaster Recovery Preparedness; CEQA Status – Not a Project Late Packet Report added 25.Approval of Office of City Auditor Task Order Change ‐ FY23‐01 Citywide Risk Assessment & FY23‐02 Annual Audit Plan; CEQA Status – Not a Project Late Packet Report added 28.PUBLIC HEARING: Finance Committee Recommends Adoption of Four Resolutions: 1) Approving the Fiscal Year 2024 Wastewater Collection Utility Financial Plan, Proposed Reserve Transfers, and Increasing Wastewater Rates by Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2) Approving the Fiscal Year 2024 Water Utility Financial Plan, Proposed Reserve Transfers, and Increasing Water Rates by Amending Water Rate Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Amending Utility Rate Schedules EDF‐1 and EDF‐2, to Increase Dark Fiber Rates by 4.9 Percent and amending Rate Schedule EDF‐3 to make technical revisions with no rate change; and 4) Amending Utility Rate Schedule D‐1 Increasing the Storm Water Management Fee by 4.9 Percent per Month per Equivalent Residential Unit for FY 2024; and CEQA Status: Not a project under CEQA Guidelines Section 15378(b)(4) and (5) and exempt under Public Resources Code Sec. 21080(b)(8) and CEQA Guidelines Section 15273(a) Title Updated 29.PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including the Operating and Capital Budgets, Table of Organization, and Municipal Fee Schedule; Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates to the Salary Schedule for the Management and Professionals Group; CEQA Status – Not a Project Late Packet Report added 30.Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024 Late Packet Report added 31.Approval of an Agreement Between Santa Clara Valley Water District and the City of Palo Alto for Administration and Funding of Water Conservation and Stormwater Rebate Programs and Advanced Metering Infrastructure for a Total Not‐To‐Exceed Amount of $1,575,000 Over a Seven‐Year Term Ending June 30, 2030 (This is not a project and therefore is exempt from California Environmental Quality Act (CEQA)) Title Updated AA1.Colleagues Memo: Approval of a “Friendship City” Program New Item PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to hybrid meetings via email, in person, teleconference, or by phone. 1. 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Click to Join Zoom Meeting ID: 362‐027‐238 Phone: 1(669)900‐6833 AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329‐2550 (Voice) 48 hours or more in advance. 4 Special Meeting June 19, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection CITY COUNCILSpecial MeetingMonday, June 19, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Them e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833CALL TO ORDERThis meeting will be called to order in honor of Caribbean American Heritage Month.SPECIAL ORDERS OF THE DAY (5:35 ‐ 5:40 PM)1.Proclamation Honoring Juneteenth 2023AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:40 ‐ 5:55 PM)COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (5:55 ‐ 6:00 PM)CONSENT CALENDAR (6:00 ‐ 6:15 PM)2.Approval of Minutes from May 22, 2023 and June 5, 2023 Meetings3.Approval of a Purchase Order with The Public Restroom Company in the Amount of$369,749 to Provide and Install a Modular Restroom Building at the CubberleyCommunity Center Fields for the Cubberley Field Restroom Capital Project (CB‐17002);CEQA status – exempt under CEQA Guidelines Section 153034.Approval of Construction Contract Number C23187877 with Casey Construction, Inc. inthe amount of $410,604, Authorization for the City Manager to Negotiate and ExecuteChange Orders up to a Not‐to‐Exceed Amount of $41,060, and approval of a FY 2023Budget Amendment in the Stormwater Management Fund for the Trash Capture DeviceInstallation Project, Capital Improvement Program Project SD‐22002; CEQA status –exempt under CEQA Guideline Section 15303. Q&A5.Utilities Advisory Commission Recommends Adoption of the 2023 Annual Water ShortageAssessment Report6.Grant of Easements to City of Mountain View for the City of Mountain View’s Phase 2San Antonio Area Sewer Main Improvements Project. CEQA Status – Exempt Under CEQAGuidelines Section 15378(b)(5).7.Approval of Construction Contract with OBS Engineering, Inc. (#C23187759) in theAmount of $4,199,222 and Authorization for the City Manager to Negotiate and ExecuteChange Orders up to a Not‐to‐Exceed Amount of $419,922 for the Boulware ParkImprovements project (PE‐17005) and Green Stormwater Infrastructure project (SD‐22001); and Approval of FY 2023 Budget Amendments in the Park Development ImpactFee, Stormwater Management, and Capital Improvement Funds; CEQA status—exemptunder CEQA Guidelines sections 15301 (existing facilities), 15302 (replacement orreconstruction), 15303 (small structures), and 15311 (accessory structures) Q&A8.Approval of the Conceptual Plan for Quiet Zone at Palo Alto Avenue/Alma Street RailCrossing and Direct Staff to Proceed with Design and Construction of the Project. CEQAstatus – categorically exempt (Regulation 15301).9.Approval of: (1) a Purchase Order with Pivot Interiors Inc. in the Amount of $756,021 and(2) a Purchase Order with One Workplace in the Amount of $480,229 for the PublicSafety Building Capital Project (PE‐15001); CEQA: Environmental Impact Report for thePublic Safety Building and New California Avenue Area Parking Garage (Resolution No.9772) Title Updated, Q&A10.Approval of a one‐year General Services contract with Stephen Ciari Plumbing andHeating, Inc. for Backflow Prevention Devices Testing, Repair, and Certification Servicesand Approval of a FY 2023 Budget Amendment in the General Fund; CEQA Status –Categorically Exempt 15301 and 1530211.Approval of Amendment No. 1 with South Bay Regional Public Safety TrainingConsortium (Contract No S23187799) for Fire Academy and Other Training Servicesextended through 12/31/2023 and increasing the total compensation by $114,370 for atotal contract amount not to exceed $199,000. CEQA status: not a project.12.Approval of the Fiscal Year 2024 Investment Policy13.City Council Appointment of the Castilleja Neighborhood Committee in Accordance WithCondition Number 33 Contained in Record of Land Use Action 2022‐22 AuthorizingRedevelopment of Private School at 1310 Bryant Street (Castilleja School).Environmental Assessment: Exempt from CEQA Pursuant to CEQA Guidelines Section15061(b)(3).14.Authorization for the City Manager to Negotiate and Execute a Memorandum ofUnderstanding and Funding Agreement with Peninsula Corridor Joint Powers Board(Caltrain) and the City of Menlo Park Regarding Emergency Repairs to the North Bank ofthe San Francisquito Creek15.Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC) Section 9.10.060 (f)and Adoption of a Resolution to Modify the Administrative Penalty Schedule Related toEnforcement of the City’s Gas‐Powered Leaf Blower Ban. Environmental Analysis: NotSubject to CEQA Review in Accordance with CEQA Guidelines 15061(b)(3).16.Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for RadioCommunication Systems for the New Public Safety Building Capital Project (PE‐15001),including $399,007 for Basic Services and $39,900 for Additional Services; CEQA:Environmental Impact Report for the PSB and New California Avenue Area ParkingGarage (Resolution No. 9772) Supplemental Report added, Q&A17.Authorization to Execute Amendment to Legal Services Contract S22184420 with RankinStock Heaberlin Oneal to Increase Amount by $150,000 for Total Not‐to‐Exceed Amountof $225,000 and to Extend the Term to January 2025; CEQA Status – Not a Project Q&A18.Approval of Contract with VOX Network Solutions (C23187554) to Procure Services toUpgrade the City’s Phone System and a Three‐Year Support Term for a Total AmountNot‐To‐Exceed $504,107; CEQA Status—not a project19.Approval and authorization to execute contract Amendment No. 2 with the OIR Groupfor an additional two‐year period and an additional $105,000 for a new not‐to‐exceedamount of $212,500 for independent police auditing services with a new expiration dateof January 1, 2025.20.Approval of Amendment Number 3 to the Agreement With Palo Alto Unified SchoolDistrict (PAUSD) for PAUSD Athletic Field Brokering and Maintenance Cost‐sharing toExtend the Term to June 30, 2024, with an Optional Extension for an Additional SixMonths; CEQA status – categorically exempt (Regulation 15301).21.Approval of the 2023‐2024 Human Relations Commission Work Plan; CEQA Status – Nota Project22.Approval of Office of City Auditor Remote and Flexible Work Study Report; CEQA Status– Not a Project23.Approval of Office of City Auditor Task Order Change ‐ 04.16 ALPR Technology ContractManagement; CEQA Status – Not a Project Late Packet Report24.Approval of Office of City Auditor Task Order Change ‐ 04.19 Disaster RecoveryPreparedness; CEQA Status – Not a Project Late Packet Report25.Approval of Office of City Auditor Task Order Change ‐ FY23‐01 Citywide RiskAssessment & FY23‐02 Annual Audit Plan; CEQA Status – Not a Project Late PacketReport26.SECOND READING: Adoption of an Ordinance Amending Section 2.04.010 (RegularMeeting) of Chapter 2.04 (Council Organization and Procedure) of the Palo AltoMunicipal Code to Change the City Council Meeting Start Time from Six p.m. to Five‐Thirty p.m. (FIRST READING: June 5, 2023 PASSED 7‐0)27.SECOND READING: Adoption of an Ordinance Amending Section Palo Alto MunicipalCode Chapter 9.68, Rental Housing Stabilization, to Clarify the Definitions of At‐Faultand No‐Fault Just Cause for Evictions, Extend Just Cause Eviction Protections andTenant Relocation Assistance to More Rental Units in Palo Alto than Offered by StateLaw, and Adopt a Security Deposit Limit for Unfurnished Rental Units in Palo Alto.Environmental Assessment: Exempt under CEQA Guidelines Section 15061(b)(3). (FIRSTREADING: June 5, 2023 PASSED 6‐1)CITY MANAGER COMMENTS (6:15 ‐ 6:30 PM)ACTION ITEMS (Item 28: 6:30 ‐ 7:15 PM, Item 29: 7:15 ‐ 8:30 PM)28.PUBLIC HEARING: Finance Committee Recommends Adoption of Four Resolutions: 1)Approving the Fiscal Year 2024 Wastewater Collection Utility Financial Plan, ProposedReserve Transfers, and Increasing Wastewater Rates by Amending WastewaterCollection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2) Approving the Fiscal Year 2024 WaterUtility Financial Plan, Proposed Reserve Transfers, and Increasing Water Rates byAmending Water Rate Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Amending Utility Rate Schedules EDF‐1 and EDF‐2, to Increase Dark Fiber Rates by 4.9 Percent and amending Rate Schedule EDF‐3 to make technical revisions with no rate change; and 4) Amending Utility Rate Schedule D‐1 Increasing the Storm Water Management Fee by 4.9 Percent per Month per Equivalent Residential Unit for FY 2024; and CEQA Status: Not a project under CEQA Guidelines Section 15378(b)(4) and (5) and exempt under Public Resources Code Sec. 21080(b)(8) and CEQA Guidelines Section 15273(a) Title Updated 29.PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including the Operating and Capital Budgets, Table of Organization, and Municipal Fee Schedule; Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates to the Salary Schedule for the Management and Professionals Group; CEQA Status – Not a Project Late Packet Report BREAK CONSENT CALENDAR (8:30 ‐ 8:40 PM) 30.Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024 Late Packet Report 31.Approval of an Agreement Between Santa Clara Valley Water District and the City of Palo Alto for Administration and Funding of Water Conservation and Stormwater Rebate Programs and Advanced Metering Infrastructure for a Total Not‐To‐Exceed Amount of $1,575,000 Over a Seven‐Year Term Ending June 30, 2030 (This is not a project and therefore is exempt from California Environmental Quality Act (CEQA)) Title Updated 32.Approval of a Blanket Purchase Order with Graniterock Company for the purchase of Sand, Rock, and Cutback‐Cold Mix Asphalt Materials for the Public Works and Utilities Departments for a three‐year term ending June 30, 2026; CEQA – Not a Project 33.Approval of Contract No. C23187298A with MuniServices, LLC for Tax and Fee Consulting Services in a Total Not‐To‐Exceed Amount of $1,161,550 Over a Five‐Year Term and Contract No. C23187298B with HdL Coren & Cone for Property Tax Consulting Services in a Total Not‐To‐Exceed Amount of $111,800 Over a Five‐Year Term; CEQA Status – Not a Project 34.Approval of Professional Services Contract with Kittelson & Associates for a Not‐to‐ Exceed Amount of $333,945 for the Bicycle and Pedestrian Transportation Plan Update 35.Approve and Authorize the City Manager to Execute a Grant Agreement with the Federal Highway Administration (FHWA) to Develop the Palo Alto Safe Streets for All (SS4A) Action Plan by Receiving $160,000 in Federal Funds and Requiring $40,000 in City Matching Funds over Two Years and Approve a FY 2024 Budget Amendment in the Capital Improvement Fund; CEQA status – not a project. 36.Approval of Contract Number C23187284 with Michael Baker International (MBI) for a Not‐to Exceed Amount of $211,310 to Provide Administration and Consulting Services for the City’s Community Development Block Grant (CDBG) Program for a Term of Two‐ years Through June 2025 37.Approval of Amendment No. 1 to the Lease Agreement between the Palo Alto Unified School District (PAUSD) (Landlord) and the City of Palo Alto (Tenant) for Extended Day Care Spaces for an Initial 12‐Month Term, Rent Not to Exceed $707,676 per Year; CEQA Status – Not a Project 38.Approval of a Professional Services Agreement (Contract No. C23184669A) with LifeMoves for the provision of Homeless Outreach Services in an Amount Not to Exceed of $460,000 for a term of two years; CEQA status – not a project. 39.Acceptance of an Outdoor Environmental Education Facilities Grant from the California Department of Parks and Recreation in the amount of One Hundred and Sixty‐Two Thousand Dollars ($162,000) for Signage and Exhibits at the Palo Alto Baylands Nature Preserve, Approval of Deed Restrictions in the Baylands, and Approval of a FY 2024 Budget Amendment in the Capital Improvement Fund; CEQA – categorically exempt (Regulation 15311). 40.Approval of Contract with Downtown Streets Team, Inc. (C23188369) for a Total Not‐to‐ Exceed Amount of $168,340 for Fiscal Year 2024 for Workforce Development Services: Environmental Assessment: Exempt in Accordance with CEQA Guidelines Section 15061(b)(3). STUDY SESSION (8:40 ‐ 9:55 PM) 41.Tree Protection Ordinance Year One Implementation Update ACTION ITEMS AA1.Colleagues Memo: Approval of a “Friendship City” Program New Item ADJOURNMENT INFORMATION REPORTS 42.Accessory Dwelling Unit (ADU) Quarterly Report (Quarter 1 of Calendar Year 2023) 43.Update on State Law AB 2097 and Local Implementation Informational Report. 44.Update on the Capital Improvement Program and Long Range Facility Planning Update for the Regional Water Quality Control Plant OTHER INFORMATION Standing Committee Meetings this week Rail Committee June 20, 2023 Finance Committee June 20, 2023 – Canceled Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS 9.Approval of: (1) a Purchase Order with Pivot Interiors Inc. in the Amount of $756,021 and (2) a Purchase Order with One Workplace in the Amount of $480,229 for the Public Safety Building Capital Project (PE‐ 15001); CEQA: Environmental Impact Report for the Public Safety Building and New California Avenue Area Parking Garage (Resolution No. 9772) Title Updated 16.Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for Radio Communication Systems for the New Public Safety Building Capital Project (PE‐15001), including $399,007 for Basic Services and $39,900 for Additional Services; CEQA: Environmental Impact Report for the PSB and New California Avenue Area Parking Garage (Resolution No. 9772) Supplemental Report 23.Approval of Office of City Auditor Task Order Change ‐ 04.16 ALPR Technology Contract Management; CEQA Status – Not a Project Late Packet Report added 24.Approval of Office of City Auditor Task Order Change ‐ 04.19 Disaster Recovery Preparedness; CEQA Status – Not a Project Late Packet Report added 25.Approval of Office of City Auditor Task Order Change ‐ FY23‐01 Citywide Risk Assessment & FY23‐02 Annual Audit Plan; CEQA Status – Not a Project Late Packet Report added 28.PUBLIC HEARING: Finance Committee Recommends Adoption of Four Resolutions: 1) Approving the Fiscal Year 2024 Wastewater Collection Utility Financial Plan, Proposed Reserve Transfers, and Increasing Wastewater Rates by Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2) Approving the Fiscal Year 2024 Water Utility Financial Plan, Proposed Reserve Transfers, and Increasing Water Rates by Amending Water Rate Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Amending Utility Rate Schedules EDF‐1 and EDF‐2, to Increase Dark Fiber Rates by 4.9 Percent and amending Rate Schedule EDF‐3 to make technical revisions with no rate change; and 4) Amending Utility Rate Schedule D‐1 Increasing the Storm Water Management Fee by 4.9 Percent per Month per Equivalent Residential Unit for FY 2024; and CEQA Status: Not a project under CEQA Guidelines Section 15378(b)(4) and (5) and exempt under Public Resources Code Sec. 21080(b)(8) and CEQA Guidelines Section 15273(a) Title Updated 29.PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including the Operating and Capital Budgets, Table of Organization, and Municipal Fee Schedule; Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates to the Salary Schedule for the Management and Professionals Group; CEQA Status – Not a Project Late Packet Report added 30.Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024 Late Packet Report added 31.Approval of an Agreement Between Santa Clara Valley Water District and the City of Palo Alto for Administration and Funding of Water Conservation and Stormwater Rebate Programs and Advanced Metering Infrastructure for a Total Not‐To‐Exceed Amount of $1,575,000 Over a Seven‐Year Term Ending June 30, 2030 (This is not a project and therefore is exempt from California Environmental Quality Act (CEQA)) Title Updated AA1.Colleagues Memo: Approval of a “Friendship City” Program New Item PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to hybrid meetings via email, in person, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. In person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. Click to Join Zoom Meeting ID: 362‐027‐238 Phone: 1(669)900‐6833 AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329‐2550 (Voice) 48 hours or more in advance. 5 Special Meeting June 19, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection CITY COUNCILSpecial MeetingMonday, June 19, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Them e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833CALL TO ORDERThis meeting will be called to order in honor of Caribbean American Heritage Month.SPECIAL ORDERS OF THE DAY (5:35 ‐ 5:40 PM)1.Proclamation Honoring Juneteenth 2023AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:40 ‐ 5:55 PM)COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (5:55 ‐ 6:00 PM)CONSENT CALENDAR (6:00 ‐ 6:15 PM)2.Approval of Minutes from May 22, 2023 and June 5, 2023 Meetings3.Approval of a Purchase Order with The Public Restroom Company in the Amount of$369,749 to Provide and Install a Modular Restroom Building at the CubberleyCommunity Center Fields for the Cubberley Field Restroom Capital Project (CB‐17002);CEQA status – exempt under CEQA Guidelines Section 153034.Approval of Construction Contract Number C23187877 with Casey Construction, Inc. inthe amount of $410,604, Authorization for the City Manager to Negotiate and ExecuteChange Orders up to a Not‐to‐Exceed Amount of $41,060, and approval of a FY 2023Budget Amendment in the Stormwater Management Fund for the Trash Capture DeviceInstallation Project, Capital Improvement Program Project SD‐22002; CEQA status –exempt under CEQA Guideline Section 15303. Q&A5.Utilities Advisory Commission Recommends Adoption of the 2023 Annual Water ShortageAssessment Report6.Grant of Easements to City of Mountain View for the City of Mountain View’s Phase 2San Antonio Area Sewer Main Improvements Project. CEQA Status – Exempt Under CEQAGuidelines Section 15378(b)(5).7.Approval of Construction Contract with OBS Engineering, Inc. (#C23187759) in theAmount of $4,199,222 and Authorization for the City Manager to Negotiate and ExecuteChange Orders up to a Not‐to‐Exceed Amount of $419,922 for the Boulware ParkImprovements project (PE‐17005) and Green Stormwater Infrastructure project (SD‐22001); and Approval of FY 2023 Budget Amendments in the Park Development ImpactFee, Stormwater Management, and Capital Improvement Funds; CEQA status—exemptunder CEQA Guidelines sections 15301 (existing facilities), 15302 (replacement orreconstruction), 15303 (small structures), and 15311 (accessory structures) Q&A8.Approval of the Conceptual Plan for Quiet Zone at Palo Alto Avenue/Alma Street RailCrossing and Direct Staff to Proceed with Design and Construction of the Project. CEQAstatus – categorically exempt (Regulation 15301).9.Approval of: (1) a Purchase Order with Pivot Interiors Inc. in the Amount of $756,021 and(2) a Purchase Order with One Workplace in the Amount of $480,229 for the PublicSafety Building Capital Project (PE‐15001); CEQA: Environmental Impact Report for thePublic Safety Building and New California Avenue Area Parking Garage (Resolution No.9772) Title Updated, Q&A10.Approval of a one‐year General Services contract with Stephen Ciari Plumbing andHeating, Inc. for Backflow Prevention Devices Testing, Repair, and Certification Servicesand Approval of a FY 2023 Budget Amendment in the General Fund; CEQA Status –Categorically Exempt 15301 and 1530211.Approval of Amendment No. 1 with South Bay Regional Public Safety TrainingConsortium (Contract No S23187799) for Fire Academy and Other Training Servicesextended through 12/31/2023 and increasing the total compensation by $114,370 for atotal contract amount not to exceed $199,000. CEQA status: not a project.12.Approval of the Fiscal Year 2024 Investment Policy13.City Council Appointment of the Castilleja Neighborhood Committee in Accordance WithCondition Number 33 Contained in Record of Land Use Action 2022‐22 AuthorizingRedevelopment of Private School at 1310 Bryant Street (Castilleja School).Environmental Assessment: Exempt from CEQA Pursuant to CEQA Guidelines Section15061(b)(3).14.Authorization for the City Manager to Negotiate and Execute a Memorandum ofUnderstanding and Funding Agreement with Peninsula Corridor Joint Powers Board(Caltrain) and the City of Menlo Park Regarding Emergency Repairs to the North Bank ofthe San Francisquito Creek15.Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC) Section 9.10.060 (f)and Adoption of a Resolution to Modify the Administrative Penalty Schedule Related toEnforcement of the City’s Gas‐Powered Leaf Blower Ban. Environmental Analysis: NotSubject to CEQA Review in Accordance with CEQA Guidelines 15061(b)(3).16.Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for RadioCommunication Systems for the New Public Safety Building Capital Project (PE‐15001),including $399,007 for Basic Services and $39,900 for Additional Services; CEQA:Environmental Impact Report for the PSB and New California Avenue Area ParkingGarage (Resolution No. 9772) Supplemental Report added, Q&A17.Authorization to Execute Amendment to Legal Services Contract S22184420 with RankinStock Heaberlin Oneal to Increase Amount by $150,000 for Total Not‐to‐Exceed Amountof $225,000 and to Extend the Term to January 2025; CEQA Status – Not a Project Q&A18.Approval of Contract with VOX Network Solutions (C23187554) to Procure Services toUpgrade the City’s Phone System and a Three‐Year Support Term for a Total AmountNot‐To‐Exceed $504,107; CEQA Status—not a project19.Approval and authorization to execute contract Amendment No. 2 with the OIR Groupfor an additional two‐year period and an additional $105,000 for a new not‐to‐exceedamount of $212,500 for independent police auditing services with a new expiration dateof January 1, 2025.20.Approval of Amendment Number 3 to the Agreement With Palo Alto Unified SchoolDistrict (PAUSD) for PAUSD Athletic Field Brokering and Maintenance Cost‐sharing toExtend the Term to June 30, 2024, with an Optional Extension for an Additional SixMonths; CEQA status – categorically exempt (Regulation 15301).21.Approval of the 2023‐2024 Human Relations Commission Work Plan; CEQA Status – Nota Project22.Approval of Office of City Auditor Remote and Flexible Work Study Report; CEQA Status– Not a Project23.Approval of Office of City Auditor Task Order Change ‐ 04.16 ALPR Technology ContractManagement; CEQA Status – Not a Project Late Packet Report24.Approval of Office of City Auditor Task Order Change ‐ 04.19 Disaster RecoveryPreparedness; CEQA Status – Not a Project Late Packet Report25.Approval of Office of City Auditor Task Order Change ‐ FY23‐01 Citywide RiskAssessment & FY23‐02 Annual Audit Plan; CEQA Status – Not a Project Late PacketReport26.SECOND READING: Adoption of an Ordinance Amending Section 2.04.010 (RegularMeeting) of Chapter 2.04 (Council Organization and Procedure) of the Palo AltoMunicipal Code to Change the City Council Meeting Start Time from Six p.m. to Five‐Thirty p.m. (FIRST READING: June 5, 2023 PASSED 7‐0)27.SECOND READING: Adoption of an Ordinance Amending Section Palo Alto MunicipalCode Chapter 9.68, Rental Housing Stabilization, to Clarify the Definitions of At‐Faultand No‐Fault Just Cause for Evictions, Extend Just Cause Eviction Protections andTenant Relocation Assistance to More Rental Units in Palo Alto than Offered by StateLaw, and Adopt a Security Deposit Limit for Unfurnished Rental Units in Palo Alto.Environmental Assessment: Exempt under CEQA Guidelines Section 15061(b)(3). (FIRSTREADING: June 5, 2023 PASSED 6‐1)CITY MANAGER COMMENTS (6:15 ‐ 6:30 PM)ACTION ITEMS (Item 28: 6:30 ‐ 7:15 PM, Item 29: 7:15 ‐ 8:30 PM)28.PUBLIC HEARING: Finance Committee Recommends Adoption of Four Resolutions: 1)Approving the Fiscal Year 2024 Wastewater Collection Utility Financial Plan, ProposedReserve Transfers, and Increasing Wastewater Rates by Amending WastewaterCollection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2) Approving the Fiscal Year 2024 WaterUtility Financial Plan, Proposed Reserve Transfers, and Increasing Water Rates byAmending Water Rate Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Amending UtilityRate Schedules EDF‐1 and EDF‐2, to Increase Dark Fiber Rates by 4.9 Percent andamending Rate Schedule EDF‐3 to make technical revisions with no rate change; and 4)Amending Utility Rate Schedule D‐1 Increasing the Storm Water Management Fee by 4.9Percent per Month per Equivalent Residential Unit for FY 2024; and CEQA Status: Not aproject under CEQA Guidelines Section 15378(b)(4) and (5) and exempt under PublicResources Code Sec. 21080(b)(8) and CEQA Guidelines Section 15273(a) Title Updated29.PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including theOperating and Capital Budgets, Table of Organization, and Municipal Fee Schedule;Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates tothe Salary Schedule for the Management and Professionals Group; CEQA Status – Not aProject Late Packet ReportBREAKCONSENT CALENDAR (8:30 ‐ 8:40 PM)30.Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024 LatePacket Report31.Approval of an Agreement Between Santa Clara Valley Water District and the City ofPalo Alto for Administration and Funding of Water Conservation and Stormwater RebatePrograms and Advanced Metering Infrastructure for a Total Not‐To‐Exceed Amount of$1,575,000 Over a Seven‐Year Term Ending June 30, 2030 (This is not a project andtherefore is exempt from California Environmental Quality Act (CEQA)) Title Updated32.Approval of a Blanket Purchase Order with Graniterock Company for the purchase ofSand, Rock, and Cutback‐Cold Mix Asphalt Materials for the Public Works and UtilitiesDepartments for a three‐year term ending June 30, 2026; CEQA – Not a Project33.Approval of Contract No. C23187298A with MuniServices, LLC for Tax and FeeConsulting Services in a Total Not‐To‐Exceed Amount of $1,161,550 Over a Five‐YearTerm and Contract No. C23187298B with HdL Coren & Cone for Property Tax ConsultingServices in a Total Not‐To‐Exceed Amount of $111,800 Over a Five‐Year Term; CEQAStatus – Not a Project34.Approval of Professional Services Contract with Kittelson & Associates for a Not‐to‐Exceed Amount of $333,945 for the Bicycle and Pedestrian Transportation Plan Update35.Approve and Authorize the City Manager to Execute a Grant Agreement with the FederalHighway Administration (FHWA) to Develop the Palo Alto Safe Streets for All (SS4A)Action Plan by Receiving $160,000 in Federal Funds and Requiring $40,000 in CityMatching Funds over Two Years and Approve a FY 2024 Budget Amendment in the Capital Improvement Fund; CEQA status – not a project. 36.Approval of Contract Number C23187284 with Michael Baker International (MBI) for a Not‐to Exceed Amount of $211,310 to Provide Administration and Consulting Services for the City’s Community Development Block Grant (CDBG) Program for a Term of Two‐ years Through June 2025 37.Approval of Amendment No. 1 to the Lease Agreement between the Palo Alto Unified School District (PAUSD) (Landlord) and the City of Palo Alto (Tenant) for Extended Day Care Spaces for an Initial 12‐Month Term, Rent Not to Exceed $707,676 per Year; CEQA Status – Not a Project 38.Approval of a Professional Services Agreement (Contract No. C23184669A) with LifeMoves for the provision of Homeless Outreach Services in an Amount Not to Exceed of $460,000 for a term of two years; CEQA status – not a project. 39.Acceptance of an Outdoor Environmental Education Facilities Grant from the California Department of Parks and Recreation in the amount of One Hundred and Sixty‐Two Thousand Dollars ($162,000) for Signage and Exhibits at the Palo Alto Baylands Nature Preserve, Approval of Deed Restrictions in the Baylands, and Approval of a FY 2024 Budget Amendment in the Capital Improvement Fund; CEQA – categorically exempt (Regulation 15311). 40.Approval of Contract with Downtown Streets Team, Inc. (C23188369) for a Total Not‐to‐ Exceed Amount of $168,340 for Fiscal Year 2024 for Workforce Development Services: Environmental Assessment: Exempt in Accordance with CEQA Guidelines Section 15061(b)(3). STUDY SESSION (8:40 ‐ 9:55 PM) 41.Tree Protection Ordinance Year One Implementation Update ACTION ITEMS AA1.Colleagues Memo: Approval of a “Friendship City” Program New Item ADJOURNMENT INFORMATION REPORTS 42.Accessory Dwelling Unit (ADU) Quarterly Report (Quarter 1 of Calendar Year 2023) 43.Update on State Law AB 2097 and Local Implementation Informational Report. 44.Update on the Capital Improvement Program and Long Range Facility Planning Update for the Regional Water Quality Control Plant OTHER INFORMATION Standing Committee Meetings this week Rail Committee June 20, 2023 Finance Committee June 20, 2023 – Canceled Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS 9.Approval of: (1) a Purchase Order with Pivot Interiors Inc. in the Amount of $756,021 and (2) a Purchase Order with One Workplace in the Amount of $480,229 for the Public Safety Building Capital Project (PE‐ 15001); CEQA: Environmental Impact Report for the Public Safety Building and New California Avenue Area Parking Garage (Resolution No. 9772) Title Updated 16.Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for Radio Communication Systems for the New Public Safety Building Capital Project (PE‐15001), including $399,007 for Basic Services and $39,900 for Additional Services; CEQA: Environmental Impact Report for the PSB and New California Avenue Area Parking Garage (Resolution No. 9772) Supplemental Report 23.Approval of Office of City Auditor Task Order Change ‐ 04.16 ALPR Technology Contract Management; CEQA Status – Not a Project Late Packet Report added 24.Approval of Office of City Auditor Task Order Change ‐ 04.19 Disaster Recovery Preparedness; CEQA Status – Not a Project Late Packet Report added 25.Approval of Office of City Auditor Task Order Change ‐ FY23‐01 Citywide Risk Assessment & FY23‐02 Annual Audit Plan; CEQA Status – Not a Project Late Packet Report added 28.PUBLIC HEARING: Finance Committee Recommends Adoption of Four Resolutions: 1) Approving the Fiscal Year 2024 Wastewater Collection Utility Financial Plan, Proposed Reserve Transfers, and Increasing Wastewater Rates by Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2) Approving the Fiscal Year 2024 Water Utility Financial Plan, Proposed Reserve Transfers, and Increasing Water Rates by Amending Water Rate Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Amending Utility Rate Schedules EDF‐1 and EDF‐2, to Increase Dark Fiber Rates by 4.9 Percent and amending Rate Schedule EDF‐3 to make technical revisions with no rate change; and 4) Amending Utility Rate Schedule D‐1 Increasing the Storm Water Management Fee by 4.9 Percent per Month per Equivalent Residential Unit for FY 2024; and CEQA Status: Not a project under CEQA Guidelines Section 15378(b)(4) and (5) and exempt under Public Resources Code Sec. 21080(b)(8) and CEQA Guidelines Section 15273(a) Title Updated 29.PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including the Operating and Capital Budgets, Table of Organization, and Municipal Fee Schedule; Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates to the Salary Schedule for the Management and Professionals Group; CEQA Status – Not a Project Late Packet Report added 30.Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024 Late Packet Report added 31.Approval of an Agreement Between Santa Clara Valley Water District and the City of Palo Alto for Administration and Funding of Water Conservation and Stormwater Rebate Programs and Advanced Metering Infrastructure for a Total Not‐To‐Exceed Amount of $1,575,000 Over a Seven‐Year Term Ending June 30, 2030 (This is not a project and therefore is exempt from California Environmental Quality Act (CEQA)) Title Updated AA1.Colleagues Memo: Approval of a “Friendship City” Program New Item PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to hybrid meetings via email, in person, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. In person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. Click to Join Zoom Meeting ID: 362‐027‐238 Phone: 1(669)900‐6833 AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329‐2550 (Voice) 48 hours or more in advance. 6 Special Meeting June 19, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection CITY COUNCILSpecial MeetingMonday, June 19, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Them e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833CALL TO ORDERThis meeting will be called to order in honor of Caribbean American Heritage Month.SPECIAL ORDERS OF THE DAY (5:35 ‐ 5:40 PM)1.Proclamation Honoring Juneteenth 2023AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:40 ‐ 5:55 PM)COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (5:55 ‐ 6:00 PM)CONSENT CALENDAR (6:00 ‐ 6:15 PM)2.Approval of Minutes from May 22, 2023 and June 5, 2023 Meetings3.Approval of a Purchase Order with The Public Restroom Company in the Amount of$369,749 to Provide and Install a Modular Restroom Building at the CubberleyCommunity Center Fields for the Cubberley Field Restroom Capital Project (CB‐17002);CEQA status – exempt under CEQA Guidelines Section 153034.Approval of Construction Contract Number C23187877 with Casey Construction, Inc. inthe amount of $410,604, Authorization for the City Manager to Negotiate and ExecuteChange Orders up to a Not‐to‐Exceed Amount of $41,060, and approval of a FY 2023Budget Amendment in the Stormwater Management Fund for the Trash Capture DeviceInstallation Project, Capital Improvement Program Project SD‐22002; CEQA status –exempt under CEQA Guideline Section 15303. Q&A5.Utilities Advisory Commission Recommends Adoption of the 2023 Annual Water ShortageAssessment Report6.Grant of Easements to City of Mountain View for the City of Mountain View’s Phase 2San Antonio Area Sewer Main Improvements Project. CEQA Status – Exempt Under CEQAGuidelines Section 15378(b)(5).7.Approval of Construction Contract with OBS Engineering, Inc. (#C23187759) in theAmount of $4,199,222 and Authorization for the City Manager to Negotiate and ExecuteChange Orders up to a Not‐to‐Exceed Amount of $419,922 for the Boulware ParkImprovements project (PE‐17005) and Green Stormwater Infrastructure project (SD‐22001); and Approval of FY 2023 Budget Amendments in the Park Development ImpactFee, Stormwater Management, and Capital Improvement Funds; CEQA status—exemptunder CEQA Guidelines sections 15301 (existing facilities), 15302 (replacement orreconstruction), 15303 (small structures), and 15311 (accessory structures) Q&A8.Approval of the Conceptual Plan for Quiet Zone at Palo Alto Avenue/Alma Street RailCrossing and Direct Staff to Proceed with Design and Construction of the Project. CEQAstatus – categorically exempt (Regulation 15301).9.Approval of: (1) a Purchase Order with Pivot Interiors Inc. in the Amount of $756,021 and(2) a Purchase Order with One Workplace in the Amount of $480,229 for the PublicSafety Building Capital Project (PE‐15001); CEQA: Environmental Impact Report for thePublic Safety Building and New California Avenue Area Parking Garage (Resolution No.9772) Title Updated, Q&A10.Approval of a one‐year General Services contract with Stephen Ciari Plumbing andHeating, Inc. for Backflow Prevention Devices Testing, Repair, and Certification Servicesand Approval of a FY 2023 Budget Amendment in the General Fund; CEQA Status –Categorically Exempt 15301 and 1530211.Approval of Amendment No. 1 with South Bay Regional Public Safety TrainingConsortium (Contract No S23187799) for Fire Academy and Other Training Servicesextended through 12/31/2023 and increasing the total compensation by $114,370 for atotal contract amount not to exceed $199,000. CEQA status: not a project.12.Approval of the Fiscal Year 2024 Investment Policy13.City Council Appointment of the Castilleja Neighborhood Committee in Accordance WithCondition Number 33 Contained in Record of Land Use Action 2022‐22 AuthorizingRedevelopment of Private School at 1310 Bryant Street (Castilleja School).Environmental Assessment: Exempt from CEQA Pursuant to CEQA Guidelines Section15061(b)(3).14.Authorization for the City Manager to Negotiate and Execute a Memorandum ofUnderstanding and Funding Agreement with Peninsula Corridor Joint Powers Board(Caltrain) and the City of Menlo Park Regarding Emergency Repairs to the North Bank ofthe San Francisquito Creek15.Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC) Section 9.10.060 (f)and Adoption of a Resolution to Modify the Administrative Penalty Schedule Related toEnforcement of the City’s Gas‐Powered Leaf Blower Ban. Environmental Analysis: NotSubject to CEQA Review in Accordance with CEQA Guidelines 15061(b)(3).16.Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for RadioCommunication Systems for the New Public Safety Building Capital Project (PE‐15001),including $399,007 for Basic Services and $39,900 for Additional Services; CEQA:Environmental Impact Report for the PSB and New California Avenue Area ParkingGarage (Resolution No. 9772) Supplemental Report added, Q&A17.Authorization to Execute Amendment to Legal Services Contract S22184420 with RankinStock Heaberlin Oneal to Increase Amount by $150,000 for Total Not‐to‐Exceed Amountof $225,000 and to Extend the Term to January 2025; CEQA Status – Not a Project Q&A18.Approval of Contract with VOX Network Solutions (C23187554) to Procure Services toUpgrade the City’s Phone System and a Three‐Year Support Term for a Total AmountNot‐To‐Exceed $504,107; CEQA Status—not a project19.Approval and authorization to execute contract Amendment No. 2 with the OIR Groupfor an additional two‐year period and an additional $105,000 for a new not‐to‐exceedamount of $212,500 for independent police auditing services with a new expiration dateof January 1, 2025.20.Approval of Amendment Number 3 to the Agreement With Palo Alto Unified SchoolDistrict (PAUSD) for PAUSD Athletic Field Brokering and Maintenance Cost‐sharing toExtend the Term to June 30, 2024, with an Optional Extension for an Additional SixMonths; CEQA status – categorically exempt (Regulation 15301).21.Approval of the 2023‐2024 Human Relations Commission Work Plan; CEQA Status – Nota Project22.Approval of Office of City Auditor Remote and Flexible Work Study Report; CEQA Status– Not a Project23.Approval of Office of City Auditor Task Order Change ‐ 04.16 ALPR Technology ContractManagement; CEQA Status – Not a Project Late Packet Report24.Approval of Office of City Auditor Task Order Change ‐ 04.19 Disaster RecoveryPreparedness; CEQA Status – Not a Project Late Packet Report25.Approval of Office of City Auditor Task Order Change ‐ FY23‐01 Citywide RiskAssessment & FY23‐02 Annual Audit Plan; CEQA Status – Not a Project Late PacketReport26.SECOND READING: Adoption of an Ordinance Amending Section 2.04.010 (RegularMeeting) of Chapter 2.04 (Council Organization and Procedure) of the Palo AltoMunicipal Code to Change the City Council Meeting Start Time from Six p.m. to Five‐Thirty p.m. (FIRST READING: June 5, 2023 PASSED 7‐0)27.SECOND READING: Adoption of an Ordinance Amending Section Palo Alto MunicipalCode Chapter 9.68, Rental Housing Stabilization, to Clarify the Definitions of At‐Faultand No‐Fault Just Cause for Evictions, Extend Just Cause Eviction Protections andTenant Relocation Assistance to More Rental Units in Palo Alto than Offered by StateLaw, and Adopt a Security Deposit Limit for Unfurnished Rental Units in Palo Alto.Environmental Assessment: Exempt under CEQA Guidelines Section 15061(b)(3). (FIRSTREADING: June 5, 2023 PASSED 6‐1)CITY MANAGER COMMENTS (6:15 ‐ 6:30 PM)ACTION ITEMS (Item 28: 6:30 ‐ 7:15 PM, Item 29: 7:15 ‐ 8:30 PM)28.PUBLIC HEARING: Finance Committee Recommends Adoption of Four Resolutions: 1)Approving the Fiscal Year 2024 Wastewater Collection Utility Financial Plan, ProposedReserve Transfers, and Increasing Wastewater Rates by Amending WastewaterCollection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2) Approving the Fiscal Year 2024 WaterUtility Financial Plan, Proposed Reserve Transfers, and Increasing Water Rates byAmending Water Rate Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Amending UtilityRate Schedules EDF‐1 and EDF‐2, to Increase Dark Fiber Rates by 4.9 Percent andamending Rate Schedule EDF‐3 to make technical revisions with no rate change; and 4)Amending Utility Rate Schedule D‐1 Increasing the Storm Water Management Fee by 4.9Percent per Month per Equivalent Residential Unit for FY 2024; and CEQA Status: Not aproject under CEQA Guidelines Section 15378(b)(4) and (5) and exempt under PublicResources Code Sec. 21080(b)(8) and CEQA Guidelines Section 15273(a) Title Updated29.PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including theOperating and Capital Budgets, Table of Organization, and Municipal Fee Schedule;Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates tothe Salary Schedule for the Management and Professionals Group; CEQA Status – Not aProject Late Packet ReportBREAKCONSENT CALENDAR (8:30 ‐ 8:40 PM)30.Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024 LatePacket Report31.Approval of an Agreement Between Santa Clara Valley Water District and the City ofPalo Alto for Administration and Funding of Water Conservation and Stormwater RebatePrograms and Advanced Metering Infrastructure for a Total Not‐To‐Exceed Amount of$1,575,000 Over a Seven‐Year Term Ending June 30, 2030 (This is not a project andtherefore is exempt from California Environmental Quality Act (CEQA)) Title Updated32.Approval of a Blanket Purchase Order with Graniterock Company for the purchase ofSand, Rock, and Cutback‐Cold Mix Asphalt Materials for the Public Works and UtilitiesDepartments for a three‐year term ending June 30, 2026; CEQA – Not a Project33.Approval of Contract No. C23187298A with MuniServices, LLC for Tax and FeeConsulting Services in a Total Not‐To‐Exceed Amount of $1,161,550 Over a Five‐YearTerm and Contract No. C23187298B with HdL Coren & Cone for Property Tax ConsultingServices in a Total Not‐To‐Exceed Amount of $111,800 Over a Five‐Year Term; CEQAStatus – Not a Project34.Approval of Professional Services Contract with Kittelson & Associates for a Not‐to‐Exceed Amount of $333,945 for the Bicycle and Pedestrian Transportation Plan Update35.Approve and Authorize the City Manager to Execute a Grant Agreement with the FederalHighway Administration (FHWA) to Develop the Palo Alto Safe Streets for All (SS4A)Action Plan by Receiving $160,000 in Federal Funds and Requiring $40,000 in CityMatching Funds over Two Years and Approve a FY 2024 Budget Amendment in theCapital Improvement Fund; CEQA status – not a project.36.Approval of Contract Number C23187284 with Michael Baker International (MBI) for aNot‐to Exceed Amount of $211,310 to Provide Administration and Consulting Servicesfor the City’s Community Development Block Grant (CDBG) Program for a Term of Two‐years Through June 202537.Approval of Amendment No. 1 to the Lease Agreement between the Palo Alto UnifiedSchool District (PAUSD) (Landlord) and the City of Palo Alto (Tenant) for Extended DayCare Spaces for an Initial 12‐Month Term, Rent Not to Exceed $707,676 per Year; CEQAStatus – Not a Project38.Approval of a Professional Services Agreement (Contract No. C23184669A) withLifeMoves for the provision of Homeless Outreach Services in an Amount Not to Exceedof $460,000 for a term of two years; CEQA status – not a project.39.Acceptance of an Outdoor Environmental Education Facilities Grant from the CaliforniaDepartment of Parks and Recreation in the amount of One Hundred and Sixty‐TwoThousand Dollars ($162,000) for Signage and Exhibits at the Palo Alto Baylands NaturePreserve, Approval of Deed Restrictions in the Baylands, and Approval of a FY 2024Budget Amendment in the Capital Improvement Fund; CEQA – categorically exempt(Regulation 15311).40.Approval of Contract with Downtown Streets Team, Inc. (C23188369) for a Total Not‐to‐Exceed Amount of $168,340 for Fiscal Year 2024 for Workforce Development Services:Environmental Assessment: Exempt in Accordance with CEQA Guidelines Section15061(b)(3).STUDY SESSION (8:40 ‐ 9:55 PM)41.Tree Protection Ordinance Year One Implementation UpdateACTION ITEMSAA1.Colleagues Memo: Approval of a “Friendship City” Program New ItemADJOURNMENTINFORMATION REPORTS 42.Accessory Dwelling Unit (ADU) Quarterly Report (Quarter 1 of Calendar Year 2023) 43.Update on State Law AB 2097 and Local Implementation Informational Report. 44.Update on the Capital Improvement Program and Long Range Facility Planning Update for the Regional Water Quality Control Plant OTHER INFORMATION Standing Committee Meetings this week Rail Committee June 20, 2023 Finance Committee June 20, 2023 – Canceled Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS 9.Approval of: (1) a Purchase Order with Pivot Interiors Inc. in the Amount of $756,021 and (2) a Purchase Order with One Workplace in the Amount of $480,229 for the Public Safety Building Capital Project (PE‐ 15001); CEQA: Environmental Impact Report for the Public Safety Building and New California Avenue Area Parking Garage (Resolution No. 9772) Title Updated 16.Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for Radio Communication Systems for the New Public Safety Building Capital Project (PE‐15001), including $399,007 for Basic Services and $39,900 for Additional Services; CEQA: Environmental Impact Report for the PSB and New California Avenue Area Parking Garage (Resolution No. 9772) Supplemental Report 23.Approval of Office of City Auditor Task Order Change ‐ 04.16 ALPR Technology Contract Management; CEQA Status – Not a Project Late Packet Report added 24.Approval of Office of City Auditor Task Order Change ‐ 04.19 Disaster Recovery Preparedness; CEQA Status – Not a Project Late Packet Report added 25.Approval of Office of City Auditor Task Order Change ‐ FY23‐01 Citywide Risk Assessment & FY23‐02 Annual Audit Plan; CEQA Status – Not a Project Late Packet Report added 28.PUBLIC HEARING: Finance Committee Recommends Adoption of Four Resolutions: 1) Approving the Fiscal Year 2024 Wastewater Collection Utility Financial Plan, Proposed Reserve Transfers, and Increasing Wastewater Rates by Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2) Approving the Fiscal Year 2024 Water Utility Financial Plan, Proposed Reserve Transfers, and Increasing Water Rates by Amending Water Rate Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Amending Utility Rate Schedules EDF‐1 and EDF‐2, to Increase Dark Fiber Rates by 4.9 Percent and amending Rate Schedule EDF‐3 to make technical revisions with no rate change; and 4) Amending Utility Rate Schedule D‐1 Increasing the Storm Water Management Fee by 4.9 Percent per Month per Equivalent Residential Unit for FY 2024; and CEQA Status: Not a project under CEQA Guidelines Section 15378(b)(4) and (5) and exempt under Public Resources Code Sec. 21080(b)(8) and CEQA Guidelines Section 15273(a) Title Updated 29.PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including the Operating and Capital Budgets, Table of Organization, and Municipal Fee Schedule; Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates to the Salary Schedule for the Management and Professionals Group; CEQA Status – Not a Project Late Packet Report added 30.Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024 Late Packet Report added 31.Approval of an Agreement Between Santa Clara Valley Water District and the City of Palo Alto for Administration and Funding of Water Conservation and Stormwater Rebate Programs and Advanced Metering Infrastructure for a Total Not‐To‐Exceed Amount of $1,575,000 Over a Seven‐Year Term Ending June 30, 2030 (This is not a project and therefore is exempt from California Environmental Quality Act (CEQA)) Title Updated AA1.Colleagues Memo: Approval of a “Friendship City” Program New Item PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to hybrid meetings via email, in person, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. In person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below You may be asked to enter an email address and name. 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Click to Join Zoom Meeting ID: 362‐027‐238 Phone: 1(669)900‐6833 AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329‐2550 (Voice) 48 hours or more in advance. 7 Special Meeting June 19, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection CITY COUNCILSpecial MeetingMonday, June 19, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Them e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833CALL TO ORDERThis meeting will be called to order in honor of Caribbean American Heritage Month.SPECIAL ORDERS OF THE DAY (5:35 ‐ 5:40 PM)1.Proclamation Honoring Juneteenth 2023AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:40 ‐ 5:55 PM)COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (5:55 ‐ 6:00 PM)CONSENT CALENDAR (6:00 ‐ 6:15 PM)2.Approval of Minutes from May 22, 2023 and June 5, 2023 Meetings3.Approval of a Purchase Order with The Public Restroom Company in the Amount of$369,749 to Provide and Install a Modular Restroom Building at the CubberleyCommunity Center Fields for the Cubberley Field Restroom Capital Project (CB‐17002);CEQA status – exempt under CEQA Guidelines Section 153034.Approval of Construction Contract Number C23187877 with Casey Construction, Inc. inthe amount of $410,604, Authorization for the City Manager to Negotiate and ExecuteChange Orders up to a Not‐to‐Exceed Amount of $41,060, and approval of a FY 2023Budget Amendment in the Stormwater Management Fund for the Trash Capture DeviceInstallation Project, Capital Improvement Program Project SD‐22002; CEQA status –exempt under CEQA Guideline Section 15303. Q&A5.Utilities Advisory Commission Recommends Adoption of the 2023 Annual Water ShortageAssessment Report6.Grant of Easements to City of Mountain View for the City of Mountain View’s Phase 2San Antonio Area Sewer Main Improvements Project. CEQA Status – Exempt Under CEQAGuidelines Section 15378(b)(5).7.Approval of Construction Contract with OBS Engineering, Inc. (#C23187759) in theAmount of $4,199,222 and Authorization for the City Manager to Negotiate and ExecuteChange Orders up to a Not‐to‐Exceed Amount of $419,922 for the Boulware ParkImprovements project (PE‐17005) and Green Stormwater Infrastructure project (SD‐22001); and Approval of FY 2023 Budget Amendments in the Park Development ImpactFee, Stormwater Management, and Capital Improvement Funds; CEQA status—exemptunder CEQA Guidelines sections 15301 (existing facilities), 15302 (replacement orreconstruction), 15303 (small structures), and 15311 (accessory structures) Q&A8.Approval of the Conceptual Plan for Quiet Zone at Palo Alto Avenue/Alma Street RailCrossing and Direct Staff to Proceed with Design and Construction of the Project. CEQAstatus – categorically exempt (Regulation 15301).9.Approval of: (1) a Purchase Order with Pivot Interiors Inc. in the Amount of $756,021 and(2) a Purchase Order with One Workplace in the Amount of $480,229 for the PublicSafety Building Capital Project (PE‐15001); CEQA: Environmental Impact Report for thePublic Safety Building and New California Avenue Area Parking Garage (Resolution No.9772) Title Updated, Q&A10.Approval of a one‐year General Services contract with Stephen Ciari Plumbing andHeating, Inc. for Backflow Prevention Devices Testing, Repair, and Certification Servicesand Approval of a FY 2023 Budget Amendment in the General Fund; CEQA Status –Categorically Exempt 15301 and 1530211.Approval of Amendment No. 1 with South Bay Regional Public Safety TrainingConsortium (Contract No S23187799) for Fire Academy and Other Training Servicesextended through 12/31/2023 and increasing the total compensation by $114,370 for atotal contract amount not to exceed $199,000. CEQA status: not a project.12.Approval of the Fiscal Year 2024 Investment Policy13.City Council Appointment of the Castilleja Neighborhood Committee in Accordance WithCondition Number 33 Contained in Record of Land Use Action 2022‐22 AuthorizingRedevelopment of Private School at 1310 Bryant Street (Castilleja School).Environmental Assessment: Exempt from CEQA Pursuant to CEQA Guidelines Section15061(b)(3).14.Authorization for the City Manager to Negotiate and Execute a Memorandum ofUnderstanding and Funding Agreement with Peninsula Corridor Joint Powers Board(Caltrain) and the City of Menlo Park Regarding Emergency Repairs to the North Bank ofthe San Francisquito Creek15.Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC) Section 9.10.060 (f)and Adoption of a Resolution to Modify the Administrative Penalty Schedule Related toEnforcement of the City’s Gas‐Powered Leaf Blower Ban. Environmental Analysis: NotSubject to CEQA Review in Accordance with CEQA Guidelines 15061(b)(3).16.Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for RadioCommunication Systems for the New Public Safety Building Capital Project (PE‐15001),including $399,007 for Basic Services and $39,900 for Additional Services; CEQA:Environmental Impact Report for the PSB and New California Avenue Area ParkingGarage (Resolution No. 9772) Supplemental Report added, Q&A17.Authorization to Execute Amendment to Legal Services Contract S22184420 with RankinStock Heaberlin Oneal to Increase Amount by $150,000 for Total Not‐to‐Exceed Amountof $225,000 and to Extend the Term to January 2025; CEQA Status – Not a Project Q&A18.Approval of Contract with VOX Network Solutions (C23187554) to Procure Services toUpgrade the City’s Phone System and a Three‐Year Support Term for a Total AmountNot‐To‐Exceed $504,107; CEQA Status—not a project19.Approval and authorization to execute contract Amendment No. 2 with the OIR Groupfor an additional two‐year period and an additional $105,000 for a new not‐to‐exceedamount of $212,500 for independent police auditing services with a new expiration dateof January 1, 2025.20.Approval of Amendment Number 3 to the Agreement With Palo Alto Unified SchoolDistrict (PAUSD) for PAUSD Athletic Field Brokering and Maintenance Cost‐sharing toExtend the Term to June 30, 2024, with an Optional Extension for an Additional SixMonths; CEQA status – categorically exempt (Regulation 15301).21.Approval of the 2023‐2024 Human Relations Commission Work Plan; CEQA Status – Nota Project22.Approval of Office of City Auditor Remote and Flexible Work Study Report; CEQA Status– Not a Project23.Approval of Office of City Auditor Task Order Change ‐ 04.16 ALPR Technology ContractManagement; CEQA Status – Not a Project Late Packet Report24.Approval of Office of City Auditor Task Order Change ‐ 04.19 Disaster RecoveryPreparedness; CEQA Status – Not a Project Late Packet Report25.Approval of Office of City Auditor Task Order Change ‐ FY23‐01 Citywide RiskAssessment & FY23‐02 Annual Audit Plan; CEQA Status – Not a Project Late PacketReport26.SECOND READING: Adoption of an Ordinance Amending Section 2.04.010 (RegularMeeting) of Chapter 2.04 (Council Organization and Procedure) of the Palo AltoMunicipal Code to Change the City Council Meeting Start Time from Six p.m. to Five‐Thirty p.m. (FIRST READING: June 5, 2023 PASSED 7‐0)27.SECOND READING: Adoption of an Ordinance Amending Section Palo Alto MunicipalCode Chapter 9.68, Rental Housing Stabilization, to Clarify the Definitions of At‐Faultand No‐Fault Just Cause for Evictions, Extend Just Cause Eviction Protections andTenant Relocation Assistance to More Rental Units in Palo Alto than Offered by StateLaw, and Adopt a Security Deposit Limit for Unfurnished Rental Units in Palo Alto.Environmental Assessment: Exempt under CEQA Guidelines Section 15061(b)(3). (FIRSTREADING: June 5, 2023 PASSED 6‐1)CITY MANAGER COMMENTS (6:15 ‐ 6:30 PM)ACTION ITEMS (Item 28: 6:30 ‐ 7:15 PM, Item 29: 7:15 ‐ 8:30 PM)28.PUBLIC HEARING: Finance Committee Recommends Adoption of Four Resolutions: 1)Approving the Fiscal Year 2024 Wastewater Collection Utility Financial Plan, ProposedReserve Transfers, and Increasing Wastewater Rates by Amending WastewaterCollection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2) Approving the Fiscal Year 2024 WaterUtility Financial Plan, Proposed Reserve Transfers, and Increasing Water Rates byAmending Water Rate Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Amending UtilityRate Schedules EDF‐1 and EDF‐2, to Increase Dark Fiber Rates by 4.9 Percent andamending Rate Schedule EDF‐3 to make technical revisions with no rate change; and 4)Amending Utility Rate Schedule D‐1 Increasing the Storm Water Management Fee by 4.9Percent per Month per Equivalent Residential Unit for FY 2024; and CEQA Status: Not aproject under CEQA Guidelines Section 15378(b)(4) and (5) and exempt under PublicResources Code Sec. 21080(b)(8) and CEQA Guidelines Section 15273(a) Title Updated29.PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including theOperating and Capital Budgets, Table of Organization, and Municipal Fee Schedule;Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates tothe Salary Schedule for the Management and Professionals Group; CEQA Status – Not aProject Late Packet ReportBREAKCONSENT CALENDAR (8:30 ‐ 8:40 PM)30.Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024 LatePacket Report31.Approval of an Agreement Between Santa Clara Valley Water District and the City ofPalo Alto for Administration and Funding of Water Conservation and Stormwater RebatePrograms and Advanced Metering Infrastructure for a Total Not‐To‐Exceed Amount of$1,575,000 Over a Seven‐Year Term Ending June 30, 2030 (This is not a project andtherefore is exempt from California Environmental Quality Act (CEQA)) Title Updated32.Approval of a Blanket Purchase Order with Graniterock Company for the purchase ofSand, Rock, and Cutback‐Cold Mix Asphalt Materials for the Public Works and UtilitiesDepartments for a three‐year term ending June 30, 2026; CEQA – Not a Project33.Approval of Contract No. C23187298A with MuniServices, LLC for Tax and FeeConsulting Services in a Total Not‐To‐Exceed Amount of $1,161,550 Over a Five‐YearTerm and Contract No. C23187298B with HdL Coren & Cone for Property Tax ConsultingServices in a Total Not‐To‐Exceed Amount of $111,800 Over a Five‐Year Term; CEQAStatus – Not a Project34.Approval of Professional Services Contract with Kittelson & Associates for a Not‐to‐Exceed Amount of $333,945 for the Bicycle and Pedestrian Transportation Plan Update35.Approve and Authorize the City Manager to Execute a Grant Agreement with the FederalHighway Administration (FHWA) to Develop the Palo Alto Safe Streets for All (SS4A)Action Plan by Receiving $160,000 in Federal Funds and Requiring $40,000 in CityMatching Funds over Two Years and Approve a FY 2024 Budget Amendment in theCapital Improvement Fund; CEQA status – not a project.36.Approval of Contract Number C23187284 with Michael Baker International (MBI) for aNot‐to Exceed Amount of $211,310 to Provide Administration and Consulting Servicesfor the City’s Community Development Block Grant (CDBG) Program for a Term of Two‐years Through June 202537.Approval of Amendment No. 1 to the Lease Agreement between the Palo Alto UnifiedSchool District (PAUSD) (Landlord) and the City of Palo Alto (Tenant) for Extended DayCare Spaces for an Initial 12‐Month Term, Rent Not to Exceed $707,676 per Year; CEQAStatus – Not a Project38.Approval of a Professional Services Agreement (Contract No. C23184669A) withLifeMoves for the provision of Homeless Outreach Services in an Amount Not to Exceedof $460,000 for a term of two years; CEQA status – not a project.39.Acceptance of an Outdoor Environmental Education Facilities Grant from the CaliforniaDepartment of Parks and Recreation in the amount of One Hundred and Sixty‐TwoThousand Dollars ($162,000) for Signage and Exhibits at the Palo Alto Baylands NaturePreserve, Approval of Deed Restrictions in the Baylands, and Approval of a FY 2024Budget Amendment in the Capital Improvement Fund; CEQA – categorically exempt(Regulation 15311).40.Approval of Contract with Downtown Streets Team, Inc. (C23188369) for a Total Not‐to‐Exceed Amount of $168,340 for Fiscal Year 2024 for Workforce Development Services:Environmental Assessment: Exempt in Accordance with CEQA Guidelines Section15061(b)(3).STUDY SESSION (8:40 ‐ 9:55 PM)41.Tree Protection Ordinance Year One Implementation UpdateACTION ITEMSAA1.Colleagues Memo: Approval of a “Friendship City” Program New ItemADJOURNMENTINFORMATION REPORTS42.Accessory Dwelling Unit (ADU) Quarterly Report (Quarter 1 of Calendar Year 2023)43.Update on State Law AB 2097 and Local Implementation Informational Report.44.Update on the Capital Improvement Program and Long Range Facility Planning Updatefor the Regional Water Quality Control PlantOTHER INFORMATIONStanding Committee Meetings this week Rail Committee June 20, 2023 Finance Committee June 20, 2023 – CanceledPublic Comment LettersSchedule of MeetingsAMENDED AGENDA ITEMS 9.Approval of: (1) a Purchase Order with Pivot Interiors Inc. in the Amount of $756,021 and (2) a PurchaseOrder with One Workplace in the Amount of $480,229 for the Public Safety Building Capital Project (PE‐15001); CEQA: Environmental Impact Report for the Public Safety Building and New California AvenueArea Parking Garage (Resolution No. 9772) Title Updated16.Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for Radio CommunicationSystems for the New Public Safety Building Capital Project (PE‐15001), including $399,007 for BasicServices and $39,900 for Additional Services; CEQA: Environmental Impact Report for the PSB and NewCalifornia Avenue Area Parking Garage (Resolution No. 9772) Supplemental Report 23.Approval of Office of City Auditor Task Order Change ‐ 04.16 ALPR Technology Contract Management;CEQA Status – Not a Project Late Packet Report added24.Approval of Office of City Auditor Task Order Change ‐ 04.19 Disaster Recovery Preparedness; CEQAStatus – Not a Project Late Packet Report added25.Approval of Office of City Auditor Task Order Change ‐ FY23‐01 Citywide Risk Assessment & FY23‐02Annual Audit Plan; CEQA Status – Not a Project Late Packet Report added28.PUBLIC HEARING: Finance Committee Recommends Adoption of Four Resolutions: 1) Approving the FiscalYear 2024 Wastewater Collection Utility Financial Plan, Proposed Reserve Transfers, and IncreasingWastewater Rates by Amending Wastewater Collection Rate Schedules S‐1, S‐2, S‐6 and S‐7; 2) Approvingthe Fiscal Year 2024 Water Utility Financial Plan, Proposed Reserve Transfers, and Increasing WaterRates by Amending Water Rate Schedules W‐1, W‐2, W‐3, W‐4, and W‐7; 3) Amending Utility RateSchedules EDF‐1 and EDF‐2, to Increase Dark Fiber Rates by 4.9 Percent and amending Rate ScheduleEDF‐3 to make technical revisions with no rate change; and 4) Amending Utility Rate Schedule D‐1Increasing the Storm Water Management Fee by 4.9 Percent per Month per Equivalent Residential Unitfor FY 2024; and CEQA Status: Not a project under CEQA Guidelines Section 15378(b)(4) and (5) andexempt under Public Resources Code Sec. 21080(b)(8) and CEQA Guidelines Section 15273(a) Title Updated 29.PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including the Operating and Capital Budgets, Table of Organization, and Municipal Fee Schedule; Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates to the Salary Schedule for the Management and Professionals Group; CEQA Status – Not a Project Late Packet Report added 30.Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024 Late Packet Report added 31.Approval of an Agreement Between Santa Clara Valley Water District and the City of Palo Alto for Administration and Funding of Water Conservation and Stormwater Rebate Programs and Advanced Metering Infrastructure for a Total Not‐To‐Exceed Amount of $1,575,000 Over a Seven‐Year Term Ending June 30, 2030 (This is not a project and therefore is exempt from California Environmental Quality Act (CEQA)) Title Updated AA1.Colleagues Memo: Approval of a “Friendship City” Program New Item PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to hybrid meetings via email, in person, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. In person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. Click to Join Zoom Meeting ID: 362‐027‐238 Phone: 1(669)900‐6833 AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329‐2550 (Voice) 48 hours or more in advance. 8 Special Meeting June 19, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection