HomeMy WebLinkAbout2023-05-15 City Council AgendasCITY COUNCIL
Special Meeting
Monday, May 15, 2023
Council Chambers & Hybrid
5:30 PM
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. To maximize public safety while still maintaining transparency and
public access, members of the public can choose to participate from home or attend in person.
Information on how the public may observe and participate in the meeting is located at the end
of the agenda. Masks are strongly encouraged if attending in person. The meeting will be
broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,
and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection
on the City’s website. Please clearly indicate which agenda item you are referencing in your
subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
This meeting is being held in honor of Older Americans Month.
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:40 PM)
1.Proclamation Recognizing National Police Week – May 14‐20, 2023 and National Peace
Officers’ Memorial Day – May 15, 2023
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:40 ‐ 6:00 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral
Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:00 ‐ 6:15 PM)
Members of the public may not speak to the item(s).
STUDY SESSION (6:15 ‐ 7:15 PM)
2.Study Session to Discuss Next Steps Following Letter Received on March 13, 2023 from
Palo Alto Unified School District titled “Invitation for Cubberley Development Proposals”
Late Packet Report
CONSENT CALENDAR (7:15 ‐ 7:20 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3.Approval of Minutes from May 1, 2023 Meeting
4.Approval of a three‐year General Services contract with Johnson Controls Fire Protection,
totaling $423,830, for Automatic Fire Extinguishing Systems Inspection, Testing, and
Repair Services; and Approval of a Budget Amendment in the General Fund.
5.QUASI‐JUDICIAL. 151 S California Avenue {22PLN‐00363}: Ratification of Director's
Approval of Waiver from the Retail Preservation Ordinance for an Alternative Viable Use
to Allow for a Medical Office Use to Occupy a 3,500 Square Foot Tenant Space. Zone
District: CC(2). Environmental Assessment: Exempt from CEQA in Accordance with
Guidelines Section 15061(b)(3) and 15301.
6.Approval of a Design‐Build Contract with Parking Guidance Systems, LLC in the Amount
of $4,180,217 with Authorization for the City Manager to Negotiate and Execute Change
Orders up to a Not‐to‐Exceed Amount of $418,022 for the Downtown Automated Parking
Guidance System, Access Controls & Revenue Collection Equipment Project, Capital
Improvement Program Project PL‐15002; and Approval of a Budget Amendment in the
Capital Improvement Fund; CEQA status – exempt under CEQA Guidelines Section
15301(c)
7.Adoption of a Resolution Authorizing the City Manager or their Designee to sign Grant‐
Related Documents with Caltrans for the Newell Road/San Francisquito Creek Bridge
Replacement Capital Improvement Program Project PE‐12011; CEQA: Environmental
Impact Report for the Newell Road Bridge (Resolution No. 9889)
8.Approval of Amendment No. 3 with RossDrulisCusenbery Architecture, Inc. (Contract No.
C17165953) to add $687,500, increasing the not to exceed amount to $9,725,108, for
additional Professional Services for the Public Safety Building Capital Improvement
Program Project (PE‐15001); CEQA: Environmental Impact Report for the PSB and New
California Avenue Area Parking Garage (Resolution No. 9772)
9.Amendment No. 5 to the Agreement between the City of Palo Alto and the Friends of the
Junior Museum and Zoo for Mutual Cooperation and Support to Extend the Agreement
through June 2024 and Accept a $75,000 Grant for a Community Engagement Specialist;
CEQA status – not a project
10.Approval of Professional Services Agreement Contract Number S23184570 with Foster &
Foster Consulting Actuaries, Inc. in an Amount Not to Exceed $147,180 to Provide
Actuary Services for a Period of Five Years: CEQA Status – Not a Project
11.Authorization for approval of a Blanket Purchase Order with Granite Rock Company in
the Amount of $500,000 Annually for a Three‐Year Term, beginning July 1, 2023 through
June 30, 2026, for a Total Not‐to‐Exceed Amount of $1,500,000 for Hot Mix Asphalt
Materials for Public Works and Utilities Departments; CEQA Status – Not a Project
CITY MANAGER COMMENTS (7:20 ‐ 7:40 PM)
ACTION ITEMS (Item 12: 7:40 ‐ 8:40 PM; Item 13: 8:40 ‐ 9:40 PM ; Item 14: 9:40 ‐ 11:00 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
12.PUBLIC HEARING: Adoption of a Resolution Providing that the City will Not Levy
Assessments for the Downtown Business Improvement District for FY 2024.
13.Update, Discussion, and Potential Direction regarding State and Federal Legislation
14.PUBLIC HEARING/LEGISLATIVE: Adopt an Ordinance That Changes Palo Alto Municipal
Code Chapters 18.04, 18.09, 18.10, 18.12, and 18.40 related to Accessory Dwelling
Units and Accessory Structures. Environmental Assessment: Exempt from the provisions
of the California Environmental Quality Act (CEQA) pursuant to Public Resources Code
Section 21080.17 and CEQA Guidelines sections 15061(b)(3), 15301, 15302 and 15305.
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee May 16, 2023 CANCELED
City Schools Liaison Committee May 18, 2023 CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
2.Study Session to Discuss Next Steps Following Letter Received on March 13, 2023 from
Palo Alto Unified School District titled “Invitation for Cubberley Development Proposals”;
CEQA status – Not a Project Late Packet Report
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
1 Special Meeting May 15, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCILSpecial MeetingMonday, May 15, 2023Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
This meeting is being held in honor of Older Americans Month.
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:40 PM)
1.Proclamation Recognizing National Police Week – May 14‐20, 2023 and National Peace
Officers’ Memorial Day – May 15, 2023
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:40 ‐ 6:00 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral
Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:00 ‐ 6:15 PM)
Members of the public may not speak to the item(s).
STUDY SESSION (6:15 ‐ 7:15 PM)
2.Study Session to Discuss Next Steps Following Letter Received on March 13, 2023 from
Palo Alto Unified School District titled “Invitation for Cubberley Development Proposals”
Late Packet Report
CONSENT CALENDAR (7:15 ‐ 7:20 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3.Approval of Minutes from May 1, 2023 Meeting
4.Approval of a three‐year General Services contract with Johnson Controls Fire Protection,
totaling $423,830, for Automatic Fire Extinguishing Systems Inspection, Testing, and
Repair Services; and Approval of a Budget Amendment in the General Fund.
5.QUASI‐JUDICIAL. 151 S California Avenue {22PLN‐00363}: Ratification of Director's
Approval of Waiver from the Retail Preservation Ordinance for an Alternative Viable Use
to Allow for a Medical Office Use to Occupy a 3,500 Square Foot Tenant Space. Zone
District: CC(2). Environmental Assessment: Exempt from CEQA in Accordance with
Guidelines Section 15061(b)(3) and 15301.
6.Approval of a Design‐Build Contract with Parking Guidance Systems, LLC in the Amount
of $4,180,217 with Authorization for the City Manager to Negotiate and Execute Change
Orders up to a Not‐to‐Exceed Amount of $418,022 for the Downtown Automated Parking
Guidance System, Access Controls & Revenue Collection Equipment Project, Capital
Improvement Program Project PL‐15002; and Approval of a Budget Amendment in the
Capital Improvement Fund; CEQA status – exempt under CEQA Guidelines Section
15301(c)
7.Adoption of a Resolution Authorizing the City Manager or their Designee to sign Grant‐
Related Documents with Caltrans for the Newell Road/San Francisquito Creek Bridge
Replacement Capital Improvement Program Project PE‐12011; CEQA: Environmental
Impact Report for the Newell Road Bridge (Resolution No. 9889)
8.Approval of Amendment No. 3 with RossDrulisCusenbery Architecture, Inc. (Contract No.
C17165953) to add $687,500, increasing the not to exceed amount to $9,725,108, for
additional Professional Services for the Public Safety Building Capital Improvement
Program Project (PE‐15001); CEQA: Environmental Impact Report for the PSB and New
California Avenue Area Parking Garage (Resolution No. 9772)
9.Amendment No. 5 to the Agreement between the City of Palo Alto and the Friends of the
Junior Museum and Zoo for Mutual Cooperation and Support to Extend the Agreement
through June 2024 and Accept a $75,000 Grant for a Community Engagement Specialist;
CEQA status – not a project
10.Approval of Professional Services Agreement Contract Number S23184570 with Foster &
Foster Consulting Actuaries, Inc. in an Amount Not to Exceed $147,180 to Provide
Actuary Services for a Period of Five Years: CEQA Status – Not a Project
11.Authorization for approval of a Blanket Purchase Order with Granite Rock Company in
the Amount of $500,000 Annually for a Three‐Year Term, beginning July 1, 2023 through
June 30, 2026, for a Total Not‐to‐Exceed Amount of $1,500,000 for Hot Mix Asphalt
Materials for Public Works and Utilities Departments; CEQA Status – Not a Project
CITY MANAGER COMMENTS (7:20 ‐ 7:40 PM)
ACTION ITEMS (Item 12: 7:40 ‐ 8:40 PM; Item 13: 8:40 ‐ 9:40 PM ; Item 14: 9:40 ‐ 11:00 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
12.PUBLIC HEARING: Adoption of a Resolution Providing that the City will Not Levy
Assessments for the Downtown Business Improvement District for FY 2024.
13.Update, Discussion, and Potential Direction regarding State and Federal Legislation
14.PUBLIC HEARING/LEGISLATIVE: Adopt an Ordinance That Changes Palo Alto Municipal
Code Chapters 18.04, 18.09, 18.10, 18.12, and 18.40 related to Accessory Dwelling
Units and Accessory Structures. Environmental Assessment: Exempt from the provisions
of the California Environmental Quality Act (CEQA) pursuant to Public Resources Code
Section 21080.17 and CEQA Guidelines sections 15061(b)(3), 15301, 15302 and 15305.
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee May 16, 2023 CANCELED
City Schools Liaison Committee May 18, 2023 CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
2.Study Session to Discuss Next Steps Following Letter Received on March 13, 2023 from
Palo Alto Unified School District titled “Invitation for Cubberley Development Proposals”;
CEQA status – Not a Project Late Packet Report
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
2 Special Meeting May 15, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCILSpecial MeetingMonday, May 15, 2023Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting is being held in honor of Older Americans Month. SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:40 PM)1.Proclamation Recognizing National Police Week – May 14‐20, 2023 and National PeaceOfficers’ Memorial Day – May 15, 2023AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:40 ‐ 6:00 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:00 ‐ 6:15 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:15 ‐ 7:15 PM)2.Study Session to Discuss Next Steps Following Letter Received on March 13, 2023 fromPalo Alto Unified School District titled “Invitation for Cubberley Development Proposals”Late Packet ReportCONSENT CALENDAR (7:15 ‐ 7:20 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from May 1, 2023 Meeting4.Approval of a three‐year General Services contract with Johnson Controls Fire Protection,totaling $423,830, for Automatic Fire Extinguishing Systems Inspection, Testing, andRepair Services; and Approval of a Budget Amendment in the General Fund.5.QUASI‐JUDICIAL. 151 S California Avenue {22PLN‐00363}: Ratification of Director'sApproval of Waiver from the Retail Preservation Ordinance for an Alternative Viable Useto Allow for a Medical Office Use to Occupy a 3,500 Square Foot Tenant Space. ZoneDistrict: CC(2). Environmental Assessment: Exempt from CEQA in Accordance withGuidelines Section 15061(b)(3) and 15301.
6.Approval of a Design‐Build Contract with Parking Guidance Systems, LLC in the Amount
of $4,180,217 with Authorization for the City Manager to Negotiate and Execute Change
Orders up to a Not‐to‐Exceed Amount of $418,022 for the Downtown Automated Parking
Guidance System, Access Controls & Revenue Collection Equipment Project, Capital
Improvement Program Project PL‐15002; and Approval of a Budget Amendment in the
Capital Improvement Fund; CEQA status – exempt under CEQA Guidelines Section
15301(c)
7.Adoption of a Resolution Authorizing the City Manager or their Designee to sign Grant‐
Related Documents with Caltrans for the Newell Road/San Francisquito Creek Bridge
Replacement Capital Improvement Program Project PE‐12011; CEQA: Environmental
Impact Report for the Newell Road Bridge (Resolution No. 9889)
8.Approval of Amendment No. 3 with RossDrulisCusenbery Architecture, Inc. (Contract No.
C17165953) to add $687,500, increasing the not to exceed amount to $9,725,108, for
additional Professional Services for the Public Safety Building Capital Improvement
Program Project (PE‐15001); CEQA: Environmental Impact Report for the PSB and New
California Avenue Area Parking Garage (Resolution No. 9772)
9.Amendment No. 5 to the Agreement between the City of Palo Alto and the Friends of the
Junior Museum and Zoo for Mutual Cooperation and Support to Extend the Agreement
through June 2024 and Accept a $75,000 Grant for a Community Engagement Specialist;
CEQA status – not a project
10.Approval of Professional Services Agreement Contract Number S23184570 with Foster &
Foster Consulting Actuaries, Inc. in an Amount Not to Exceed $147,180 to Provide
Actuary Services for a Period of Five Years: CEQA Status – Not a Project
11.Authorization for approval of a Blanket Purchase Order with Granite Rock Company in
the Amount of $500,000 Annually for a Three‐Year Term, beginning July 1, 2023 through
June 30, 2026, for a Total Not‐to‐Exceed Amount of $1,500,000 for Hot Mix Asphalt
Materials for Public Works and Utilities Departments; CEQA Status – Not a Project
CITY MANAGER COMMENTS (7:20 ‐ 7:40 PM)
ACTION ITEMS (Item 12: 7:40 ‐ 8:40 PM; Item 13: 8:40 ‐ 9:40 PM ; Item 14: 9:40 ‐ 11:00 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
12.PUBLIC HEARING: Adoption of a Resolution Providing that the City will Not Levy
Assessments for the Downtown Business Improvement District for FY 2024.
13.Update, Discussion, and Potential Direction regarding State and Federal Legislation
14.PUBLIC HEARING/LEGISLATIVE: Adopt an Ordinance That Changes Palo Alto Municipal
Code Chapters 18.04, 18.09, 18.10, 18.12, and 18.40 related to Accessory Dwelling
Units and Accessory Structures. Environmental Assessment: Exempt from the provisions
of the California Environmental Quality Act (CEQA) pursuant to Public Resources Code
Section 21080.17 and CEQA Guidelines sections 15061(b)(3), 15301, 15302 and 15305.
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee May 16, 2023 CANCELED
City Schools Liaison Committee May 18, 2023 CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
2.Study Session to Discuss Next Steps Following Letter Received on March 13, 2023 from
Palo Alto Unified School District titled “Invitation for Cubberley Development Proposals”;
CEQA status – Not a Project Late Packet Report
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
3 Special Meeting May 15, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCILSpecial MeetingMonday, May 15, 2023Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting is being held in honor of Older Americans Month. SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:40 PM)1.Proclamation Recognizing National Police Week – May 14‐20, 2023 and National PeaceOfficers’ Memorial Day – May 15, 2023AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:40 ‐ 6:00 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:00 ‐ 6:15 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:15 ‐ 7:15 PM)2.Study Session to Discuss Next Steps Following Letter Received on March 13, 2023 fromPalo Alto Unified School District titled “Invitation for Cubberley Development Proposals”Late Packet ReportCONSENT CALENDAR (7:15 ‐ 7:20 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from May 1, 2023 Meeting4.Approval of a three‐year General Services contract with Johnson Controls Fire Protection,totaling $423,830, for Automatic Fire Extinguishing Systems Inspection, Testing, andRepair Services; and Approval of a Budget Amendment in the General Fund.5.QUASI‐JUDICIAL. 151 S California Avenue {22PLN‐00363}: Ratification of Director'sApproval of Waiver from the Retail Preservation Ordinance for an Alternative Viable Useto Allow for a Medical Office Use to Occupy a 3,500 Square Foot Tenant Space. ZoneDistrict: CC(2). Environmental Assessment: Exempt from CEQA in Accordance withGuidelines Section 15061(b)(3) and 15301.6.Approval of a Design‐Build Contract with Parking Guidance Systems, LLC in the Amountof $4,180,217 with Authorization for the City Manager to Negotiate and Execute ChangeOrders up to a Not‐to‐Exceed Amount of $418,022 for the Downtown Automated ParkingGuidance System, Access Controls & Revenue Collection Equipment Project, CapitalImprovement Program Project PL‐15002; and Approval of a Budget Amendment in theCapital Improvement Fund; CEQA status – exempt under CEQA Guidelines Section15301(c)7.Adoption of a Resolution Authorizing the City Manager or their Designee to sign Grant‐Related Documents with Caltrans for the Newell Road/San Francisquito Creek BridgeReplacement Capital Improvement Program Project PE‐12011; CEQA: EnvironmentalImpact Report for the Newell Road Bridge (Resolution No. 9889)8.Approval of Amendment No. 3 with RossDrulisCusenbery Architecture, Inc. (Contract No.C17165953) to add $687,500, increasing the not to exceed amount to $9,725,108, foradditional Professional Services for the Public Safety Building Capital ImprovementProgram Project (PE‐15001); CEQA: Environmental Impact Report for the PSB and NewCalifornia Avenue Area Parking Garage (Resolution No. 9772)9.Amendment No. 5 to the Agreement between the City of Palo Alto and the Friends of theJunior Museum and Zoo for Mutual Cooperation and Support to Extend the Agreementthrough June 2024 and Accept a $75,000 Grant for a Community Engagement Specialist;CEQA status – not a project10.Approval of Professional Services Agreement Contract Number S23184570 with Foster &Foster Consulting Actuaries, Inc. in an Amount Not to Exceed $147,180 to ProvideActuary Services for a Period of Five Years: CEQA Status – Not a Project11.Authorization for approval of a Blanket Purchase Order with Granite Rock Company inthe Amount of $500,000 Annually for a Three‐Year Term, beginning July 1, 2023 throughJune 30, 2026, for a Total Not‐to‐Exceed Amount of $1,500,000 for Hot Mix AsphaltMaterials for Public Works and Utilities Departments; CEQA Status – Not a ProjectCITY MANAGER COMMENTS (7:20 ‐ 7:40 PM)ACTION ITEMS (Item 12: 7:40 ‐ 8:40 PM; Item 13: 8:40 ‐ 9:40 PM ; Item 14: 9:40 ‐ 11:00 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.12.PUBLIC HEARING: Adoption of a Resolution Providing that the City will Not LevyAssessments for the Downtown Business Improvement District for FY 2024.
13.Update, Discussion, and Potential Direction regarding State and Federal Legislation
14.PUBLIC HEARING/LEGISLATIVE: Adopt an Ordinance That Changes Palo Alto Municipal
Code Chapters 18.04, 18.09, 18.10, 18.12, and 18.40 related to Accessory Dwelling
Units and Accessory Structures. Environmental Assessment: Exempt from the provisions
of the California Environmental Quality Act (CEQA) pursuant to Public Resources Code
Section 21080.17 and CEQA Guidelines sections 15061(b)(3), 15301, 15302 and 15305.
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee May 16, 2023 CANCELED
City Schools Liaison Committee May 18, 2023 CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
2.Study Session to Discuss Next Steps Following Letter Received on March 13, 2023 from
Palo Alto Unified School District titled “Invitation for Cubberley Development Proposals”;
CEQA status – Not a Project Late Packet Report
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
4 Special Meeting May 15, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCILSpecial MeetingMonday, May 15, 2023Council Chambers & Hybrid5:30 PMPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting is being held in honor of Older Americans Month. SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:40 PM)1.Proclamation Recognizing National Police Week – May 14‐20, 2023 and National PeaceOfficers’ Memorial Day – May 15, 2023AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:40 ‐ 6:00 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:00 ‐ 6:15 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:15 ‐ 7:15 PM)2.Study Session to Discuss Next Steps Following Letter Received on March 13, 2023 fromPalo Alto Unified School District titled “Invitation for Cubberley Development Proposals”Late Packet ReportCONSENT CALENDAR (7:15 ‐ 7:20 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.3.Approval of Minutes from May 1, 2023 Meeting4.Approval of a three‐year General Services contract with Johnson Controls Fire Protection,totaling $423,830, for Automatic Fire Extinguishing Systems Inspection, Testing, andRepair Services; and Approval of a Budget Amendment in the General Fund.5.QUASI‐JUDICIAL. 151 S California Avenue {22PLN‐00363}: Ratification of Director'sApproval of Waiver from the Retail Preservation Ordinance for an Alternative Viable Useto Allow for a Medical Office Use to Occupy a 3,500 Square Foot Tenant Space. ZoneDistrict: CC(2). Environmental Assessment: Exempt from CEQA in Accordance withGuidelines Section 15061(b)(3) and 15301.6.Approval of a Design‐Build Contract with Parking Guidance Systems, LLC in the Amountof $4,180,217 with Authorization for the City Manager to Negotiate and Execute ChangeOrders up to a Not‐to‐Exceed Amount of $418,022 for the Downtown Automated ParkingGuidance System, Access Controls & Revenue Collection Equipment Project, CapitalImprovement Program Project PL‐15002; and Approval of a Budget Amendment in theCapital Improvement Fund; CEQA status – exempt under CEQA Guidelines Section15301(c)7.Adoption of a Resolution Authorizing the City Manager or their Designee to sign Grant‐Related Documents with Caltrans for the Newell Road/San Francisquito Creek BridgeReplacement Capital Improvement Program Project PE‐12011; CEQA: EnvironmentalImpact Report for the Newell Road Bridge (Resolution No. 9889)8.Approval of Amendment No. 3 with RossDrulisCusenbery Architecture, Inc. (Contract No.C17165953) to add $687,500, increasing the not to exceed amount to $9,725,108, foradditional Professional Services for the Public Safety Building Capital ImprovementProgram Project (PE‐15001); CEQA: Environmental Impact Report for the PSB and NewCalifornia Avenue Area Parking Garage (Resolution No. 9772)9.Amendment No. 5 to the Agreement between the City of Palo Alto and the Friends of theJunior Museum and Zoo for Mutual Cooperation and Support to Extend the Agreementthrough June 2024 and Accept a $75,000 Grant for a Community Engagement Specialist;CEQA status – not a project10.Approval of Professional Services Agreement Contract Number S23184570 with Foster &Foster Consulting Actuaries, Inc. in an Amount Not to Exceed $147,180 to ProvideActuary Services for a Period of Five Years: CEQA Status – Not a Project11.Authorization for approval of a Blanket Purchase Order with Granite Rock Company inthe Amount of $500,000 Annually for a Three‐Year Term, beginning July 1, 2023 throughJune 30, 2026, for a Total Not‐to‐Exceed Amount of $1,500,000 for Hot Mix AsphaltMaterials for Public Works and Utilities Departments; CEQA Status – Not a ProjectCITY MANAGER COMMENTS (7:20 ‐ 7:40 PM)ACTION ITEMS (Item 12: 7:40 ‐ 8:40 PM; Item 13: 8:40 ‐ 9:40 PM ; Item 14: 9:40 ‐ 11:00 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.12.PUBLIC HEARING: Adoption of a Resolution Providing that the City will Not LevyAssessments for the Downtown Business Improvement District for FY 2024.13.Update, Discussion, and Potential Direction regarding State and Federal Legislation14.PUBLIC HEARING/LEGISLATIVE: Adopt an Ordinance That Changes Palo Alto MunicipalCode Chapters 18.04, 18.09, 18.10, 18.12, and 18.40 related to Accessory DwellingUnits and Accessory Structures. Environmental Assessment: Exempt from the provisionsof the California Environmental Quality Act (CEQA) pursuant to Public Resources CodeSection 21080.17 and CEQA Guidelines sections 15061(b)(3), 15301, 15302 and 15305.ADJOURNMENTOTHER INFORMATIONStanding Committee Meetings this week Finance Committee May 16, 2023 CANCELED City Schools Liaison Committee May 18, 2023 CANCELEDPublic Comment LettersSchedule of MeetingsAMENDED AGENDA ITEMS2.Study Session to Discuss Next Steps Following Letter Received on March 13, 2023 fromPalo Alto Unified School District titled “Invitation for Cubberley Development Proposals”;
CEQA status – Not a Project Late Packet Report
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
5 Special Meeting May 15, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection