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Home My WebLink About2023-05-08 City Council AgendasCITY COUNCIL AND PLANNING AND TRANSPORTATION COMMISSION Joint Special Meeting Monday, May 08, 2023 Council Chambers & Hybrid 5:00 PM Amended Agenda Amended agenda items appear below in RED Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The m e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o n YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833 PUBLIC COMMENTS Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. TIME ESTIMATES Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. CALL TO ORDER This meeting is being held in honor of Mental Health Awareness Month. SPECIAL ORDERS OF THE DAY (5:00 ‐ 5:10 PM) 1.Proclamation Recognizing Public Employees and City Service Accomplishments Coinciding With National Public Service Recognition Week: May 7‐13, 2023 CLOSED SESSION (5:10 ‐ 6:10 PM) AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: SPG Center, LLC, application for building permit for Building EE, Stanford Shopping Center Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d) (2) One Case, as Defendant: Letter from Shimko to Yang, dated April 28, 2023 Letter attached AGENDA CHANGES, ADDITIONS AND DELETIONS PUBLIC COMMENT (6:10 PM ‐ 6:30 PM) COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:30 ‐ 6:45 PM) CONSENT CALENDAR (6:45 ‐ 6:50 PM) 2.Approval of Minutes from April 24, 2023 Meeting 3.Approval of the Sewer System Management Plan Update 2023 as required by the reissued Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems, Order 2022‐0103‐DWQ 4.Approval of Contract Number C23186907 With Cratus, Inc. in an Amount Not‐to‐Exceed $7,707,055 for Sanitary Sewer Replacement Project 31 (WC‐19001) on El Camino Real and Page Mill Road; Authorization for the City Manager to Negotiate and Execute Related Change Orders for a Total Not‐to‐Exceed Amount of $8,360,555; and Approval of Budget Amendments in the Wastewater Collection Fund; CEQA status: categorically exempt under CEQA Guidelines Sec. 15301 and 15302 Q&A 5.Approval of a Contract Amendment for Time Only with Romig Engineers, Inc. for Geotechnical Services for the Public Safety Building Capital Improvement Program Project (PE‐15001); CEQA: Environmental Impact Report for the Public Safety Building and the New California Avenue Area Parking Garage (Resolution No. 9772) 6.Adopt an Ordinance and Resolution Continuing the Interim Parklet Program Until March 31, 2024; CEQA status – categorically exempt (Regulations 15301 and 15304) Q&A, Public Comment AA2.Approval of CAO Committee Recommendation to complete recruitment for interim City Clerk and to engage Peckham & McKinney Firm to Conduct the City Clerk Executive Recruitment CITY MANAGER COMMENTS (6:50 ‐ 7:05 PM) ACTION ITEMS 7.Adoption of a Resolution Adopting the 2023‐31 Housing Element and Consideration of the Associated California Environmental Quality Act (CEQA) Addendum to the Comprehensive Plan 2017 Final Environmental Impact Report Supplemental Report, Public Comments ADJOURNMENT INFORMATION REPORTS 8.Independent Police Auditor Special Report on Police Recruitment and Retention Public Comment 9.Investment Activity Report for the Third Quarter, Fiscal Year 2023 OTHER INFORMATION Standing Committee Meetings this week Finance Committee May 9, 2023 9:00 AM Policy and Services Committees Meeting May 9, 2023 7:00 PM Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: SPG Center, LLC, application for building permit for Building EE, Stanford Shopping Center Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d) (2) One Case, as Defendant: Letter from Shimko to Yang, dated April 28, 2023 AA2.Approval of CAO Committee Recommendation to complete recruitment for interim City Clerk and to engage Peckham & McKinney Firm to Conduct the City Clerk Executive Recruitment 7.Supplemental Report ‐ Adoption of a Resolution Adopting the 2023‐31 Housing Element and Consideration of the Associated California Environmental Quality Act (CEQA) Addendum to the Comprehensive Plan 2017 Final Environmental Impact Report PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 1 Special Meeting May 08, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection CITY COUNCIL AND PLANNING AND TRANSPORTATIONCOMMISSIONJoint Special MeetingMonday, May 08, 2023Council Chambers & Hybrid5:00 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Them e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public. CALL TO ORDER This meeting is being held in honor of Mental Health Awareness Month. SPECIAL ORDERS OF THE DAY (5:00 ‐ 5:10 PM) 1.Proclamation Recognizing Public Employees and City Service Accomplishments Coinciding With National Public Service Recognition Week: May 7‐13, 2023 CLOSED SESSION (5:10 ‐ 6:10 PM) AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: SPG Center, LLC, application for building permit for Building EE, Stanford Shopping Center Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d) (2) One Case, as Defendant: Letter from Shimko to Yang, dated April 28, 2023 Letter attached AGENDA CHANGES, ADDITIONS AND DELETIONS PUBLIC COMMENT (6:10 PM ‐ 6:30 PM) COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:30 ‐ 6:45 PM) CONSENT CALENDAR (6:45 ‐ 6:50 PM) 2.Approval of Minutes from April 24, 2023 Meeting 3.Approval of the Sewer System Management Plan Update 2023 as required by the reissued Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems, Order 2022‐0103‐DWQ 4.Approval of Contract Number C23186907 With Cratus, Inc. in an Amount Not‐to‐Exceed $7,707,055 for Sanitary Sewer Replacement Project 31 (WC‐19001) on El Camino Real and Page Mill Road; Authorization for the City Manager to Negotiate and Execute Related Change Orders for a Total Not‐to‐Exceed Amount of $8,360,555; and Approval of Budget Amendments in the Wastewater Collection Fund; CEQA status: categorically exempt under CEQA Guidelines Sec. 15301 and 15302 Q&A 5.Approval of a Contract Amendment for Time Only with Romig Engineers, Inc. for Geotechnical Services for the Public Safety Building Capital Improvement Program Project (PE‐15001); CEQA: Environmental Impact Report for the Public Safety Building and the New California Avenue Area Parking Garage (Resolution No. 9772) 6.Adopt an Ordinance and Resolution Continuing the Interim Parklet Program Until March 31, 2024; CEQA status – categorically exempt (Regulations 15301 and 15304) Q&A, Public Comment AA2.Approval of CAO Committee Recommendation to complete recruitment for interim City Clerk and to engage Peckham & McKinney Firm to Conduct the City Clerk Executive Recruitment CITY MANAGER COMMENTS (6:50 ‐ 7:05 PM) ACTION ITEMS 7.Adoption of a Resolution Adopting the 2023‐31 Housing Element and Consideration of the Associated California Environmental Quality Act (CEQA) Addendum to the Comprehensive Plan 2017 Final Environmental Impact Report Supplemental Report, Public Comments ADJOURNMENT INFORMATION REPORTS 8.Independent Police Auditor Special Report on Police Recruitment and Retention Public Comment 9.Investment Activity Report for the Third Quarter, Fiscal Year 2023 OTHER INFORMATION Standing Committee Meetings this week Finance Committee May 9, 2023 9:00 AM Policy and Services Committees Meeting May 9, 2023 7:00 PM Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: SPG Center, LLC, application for building permit for Building EE, Stanford Shopping Center Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d) (2) One Case, as Defendant: Letter from Shimko to Yang, dated April 28, 2023 AA2.Approval of CAO Committee Recommendation to complete recruitment for interim City Clerk and to engage Peckham & McKinney Firm to Conduct the City Clerk Executive Recruitment 7.Supplemental Report ‐ Adoption of a Resolution Adopting the 2023‐31 Housing Element and Consideration of the Associated California Environmental Quality Act (CEQA) Addendum to the Comprehensive Plan 2017 Final Environmental Impact Report PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 2 Special Meeting May 08, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection CITY COUNCIL AND PLANNING AND TRANSPORTATIONCOMMISSIONJoint Special MeetingMonday, May 08, 2023Council Chambers & Hybrid5:00 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Them e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting is being held in honor of Mental Health Awareness Month.SPECIAL ORDERS OF THE DAY (5:00 ‐ 5:10 PM)1.Proclamation Recognizing Public Employees and City Service AccomplishmentsCoinciding With National Public Service Recognition Week: May 7‐13, 2023CLOSED SESSION (5:10 ‐ 6:10 PM)AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATIONSubject: SPG Center, LLC, application for building permit for Building EE, StanfordShopping CenterAuthority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2) One Case, as Defendant: Letter from Shimko to Yang, dated April 28, 2023Letter attached AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:10 PM ‐ 6:30 PM)COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:30 ‐ 6:45 PM)CONSENT CALENDAR (6:45 ‐ 6:50 PM)2.Approval of Minutes from April 24, 2023 Meeting3.Approval of the Sewer System Management Plan Update 2023 as required by thereissued Statewide Waste Discharge Requirements General Order for Sanitary SewerSystems, Order 2022‐0103‐DWQ4.Approval of Contract Number C23186907 With Cratus, Inc. in an Amount Not‐to‐Exceed$7,707,055 for Sanitary Sewer Replacement Project 31 (WC‐19001) on El Camino Realand Page Mill Road; Authorization for the City Manager to Negotiate and ExecuteRelated Change Orders for a Total Not‐to‐Exceed Amount of $8,360,555; and Approval ofBudget Amendments in the Wastewater Collection Fund; CEQA status: categoricallyexempt under CEQA Guidelines Sec. 15301 and 15302 Q&A5.Approval of a Contract Amendment for Time Only with Romig Engineers, Inc. for Geotechnical Services for the Public Safety Building Capital Improvement Program Project (PE‐15001); CEQA: Environmental Impact Report for the Public Safety Building and the New California Avenue Area Parking Garage (Resolution No. 9772) 6.Adopt an Ordinance and Resolution Continuing the Interim Parklet Program Until March 31, 2024; CEQA status – categorically exempt (Regulations 15301 and 15304) Q&A, Public Comment AA2.Approval of CAO Committee Recommendation to complete recruitment for interim City Clerk and to engage Peckham & McKinney Firm to Conduct the City Clerk Executive Recruitment CITY MANAGER COMMENTS (6:50 ‐ 7:05 PM) ACTION ITEMS 7.Adoption of a Resolution Adopting the 2023‐31 Housing Element and Consideration of the Associated California Environmental Quality Act (CEQA) Addendum to the Comprehensive Plan 2017 Final Environmental Impact Report Supplemental Report, Public Comments ADJOURNMENT INFORMATION REPORTS 8.Independent Police Auditor Special Report on Police Recruitment and Retention Public Comment 9.Investment Activity Report for the Third Quarter, Fiscal Year 2023 OTHER INFORMATION Standing Committee Meetings this week Finance Committee May 9, 2023 9:00 AM Policy and Services Committees Meeting May 9, 2023 7:00 PM Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: SPG Center, LLC, application for building permit for Building EE, Stanford Shopping Center Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d) (2) One Case, as Defendant: Letter from Shimko to Yang, dated April 28, 2023 AA2.Approval of CAO Committee Recommendation to complete recruitment for interim City Clerk and to engage Peckham & McKinney Firm to Conduct the City Clerk Executive Recruitment 7.Supplemental Report ‐ Adoption of a Resolution Adopting the 2023‐31 Housing Element and Consideration of the Associated California Environmental Quality Act (CEQA) Addendum to the Comprehensive Plan 2017 Final Environmental Impact Report PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 3 Special Meeting May 08, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection CITY COUNCIL AND PLANNING AND TRANSPORTATIONCOMMISSIONJoint Special MeetingMonday, May 08, 2023Council Chambers & Hybrid5:00 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Them e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting is being held in honor of Mental Health Awareness Month.SPECIAL ORDERS OF THE DAY (5:00 ‐ 5:10 PM)1.Proclamation Recognizing Public Employees and City Service AccomplishmentsCoinciding With National Public Service Recognition Week: May 7‐13, 2023CLOSED SESSION (5:10 ‐ 6:10 PM)AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATIONSubject: SPG Center, LLC, application for building permit for Building EE, StanfordShopping CenterAuthority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2) One Case, as Defendant: Letter from Shimko to Yang, dated April 28, 2023Letter attached AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:10 PM ‐ 6:30 PM)COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:30 ‐ 6:45 PM)CONSENT CALENDAR (6:45 ‐ 6:50 PM)2.Approval of Minutes from April 24, 2023 Meeting3.Approval of the Sewer System Management Plan Update 2023 as required by thereissued Statewide Waste Discharge Requirements General Order for Sanitary SewerSystems, Order 2022‐0103‐DWQ4.Approval of Contract Number C23186907 With Cratus, Inc. in an Amount Not‐to‐Exceed$7,707,055 for Sanitary Sewer Replacement Project 31 (WC‐19001) on El Camino Realand Page Mill Road; Authorization for the City Manager to Negotiate and ExecuteRelated Change Orders for a Total Not‐to‐Exceed Amount of $8,360,555; and Approval ofBudget Amendments in the Wastewater Collection Fund; CEQA status: categoricallyexempt under CEQA Guidelines Sec. 15301 and 15302 Q&A5.Approval of a Contract Amendment for Time Only with Romig Engineers, Inc. forGeotechnical Services for the Public Safety Building Capital Improvement Program Project(PE‐15001); CEQA: Environmental Impact Report for the Public Safety Building and theNew California Avenue Area Parking Garage (Resolution No. 9772)6.Adopt an Ordinance and Resolution Continuing the Interim Parklet Program Until March31, 2024; CEQA status – categorically exempt (Regulations 15301 and 15304) Q&A,Public CommentAA2.Approval of CAO Committee Recommendation to complete recruitment for interim CityClerk and to engage Peckham & McKinney Firm to Conduct the City Clerk ExecutiveRecruitmentCITY MANAGER COMMENTS (6:50 ‐ 7:05 PM)ACTION ITEMS7.Adoption of a Resolution Adopting the 2023‐31 Housing Element and Consideration ofthe Associated California Environmental Quality Act (CEQA) Addendum to theComprehensive Plan 2017 Final Environmental Impact Report Supplemental Report,Public CommentsADJOURNMENTINFORMATION REPORTS8.Independent Police Auditor Special Report on Police Recruitment and Retention PublicComment9.Investment Activity Report for the Third Quarter, Fiscal Year 2023OTHER INFORMATIONStanding Committee Meetings this week Finance Committee May 9, 2023 9:00 AM Policy and Services Committees Meeting May 9, 2023 7:00 PMPublic Comment LettersSchedule of Meetings AMENDED AGENDA ITEMS AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: SPG Center, LLC, application for building permit for Building EE, Stanford Shopping Center Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d) (2) One Case, as Defendant: Letter from Shimko to Yang, dated April 28, 2023 AA2.Approval of CAO Committee Recommendation to complete recruitment for interim City Clerk and to engage Peckham & McKinney Firm to Conduct the City Clerk Executive Recruitment 7.Supplemental Report ‐ Adoption of a Resolution Adopting the 2023‐31 Housing Element and Consideration of the Associated California Environmental Quality Act (CEQA) Addendum to the Comprehensive Plan 2017 Final Environmental Impact Report PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 4 Special Meeting May 08, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection CITY COUNCIL AND PLANNING AND TRANSPORTATIONCOMMISSIONJoint Special MeetingMonday, May 08, 2023Council Chambers & Hybrid5:00 PMAmended AgendaAmended agenda items appear below in REDPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Them e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting is being held in honor of Mental Health Awareness Month.SPECIAL ORDERS OF THE DAY (5:00 ‐ 5:10 PM)1.Proclamation Recognizing Public Employees and City Service AccomplishmentsCoinciding With National Public Service Recognition Week: May 7‐13, 2023CLOSED SESSION (5:10 ‐ 6:10 PM)AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATIONSubject: SPG Center, LLC, application for building permit for Building EE, StanfordShopping CenterAuthority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2) One Case, as Defendant: Letter from Shimko to Yang, dated April 28, 2023Letter attached AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (6:10 PM ‐ 6:30 PM)COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:30 ‐ 6:45 PM)CONSENT CALENDAR (6:45 ‐ 6:50 PM)2.Approval of Minutes from April 24, 2023 Meeting3.Approval of the Sewer System Management Plan Update 2023 as required by thereissued Statewide Waste Discharge Requirements General Order for Sanitary SewerSystems, Order 2022‐0103‐DWQ4.Approval of Contract Number C23186907 With Cratus, Inc. in an Amount Not‐to‐Exceed$7,707,055 for Sanitary Sewer Replacement Project 31 (WC‐19001) on El Camino Realand Page Mill Road; Authorization for the City Manager to Negotiate and ExecuteRelated Change Orders for a Total Not‐to‐Exceed Amount of $8,360,555; and Approval ofBudget Amendments in the Wastewater Collection Fund; CEQA status: categoricallyexempt under CEQA Guidelines Sec. 15301 and 15302 Q&A5.Approval of a Contract Amendment for Time Only with Romig Engineers, Inc. forGeotechnical Services for the Public Safety Building Capital Improvement Program Project(PE‐15001); CEQA: Environmental Impact Report for the Public Safety Building and theNew California Avenue Area Parking Garage (Resolution No. 9772)6.Adopt an Ordinance and Resolution Continuing the Interim Parklet Program Until March31, 2024; CEQA status – categorically exempt (Regulations 15301 and 15304) Q&A,Public CommentAA2.Approval of CAO Committee Recommendation to complete recruitment for interim CityClerk and to engage Peckham & McKinney Firm to Conduct the City Clerk ExecutiveRecruitmentCITY MANAGER COMMENTS (6:50 ‐ 7:05 PM)ACTION ITEMS7.Adoption of a Resolution Adopting the 2023‐31 Housing Element and Consideration ofthe Associated California Environmental Quality Act (CEQA) Addendum to theComprehensive Plan 2017 Final Environmental Impact Report Supplemental Report,Public CommentsADJOURNMENTINFORMATION REPORTS8.Independent Police Auditor Special Report on Police Recruitment and Retention PublicComment9.Investment Activity Report for the Third Quarter, Fiscal Year 2023OTHER INFORMATIONStanding Committee Meetings this week Finance Committee May 9, 2023 9:00 AM Policy and Services Committees Meeting May 9, 2023 7:00 PMPublic Comment LettersSchedule of MeetingsAMENDED AGENDA ITEMS AA1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATIONSubject: SPG Center, LLC, application for building permit for Building EE, StanfordShopping CenterAuthority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2) One Case, as Defendant: Letter from Shimko to Yang, dated April 28, 2023AA2.Approval of CAO Committee Recommendation to complete recruitment for interim CityClerk and to engage Peckham & McKinney Firm to Conduct the City Clerk ExecutiveRecruitment7.Supplemental Report ‐ Adoption of a Resolution Adopting the 2023‐31 Housing Elementand Consideration of the Associated California Environmental Quality Act (CEQA)Addendum to the Comprehensive Plan 2017 Final Environmental Impact ReportPUBLIC COMMENT INSTRUCTIONSMembers of the Public may provide public comments to teleconference meetings via email,teleconference, or by phone.1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.2. For in person public comments please complete a speaker request card located on thetable at the entrance to the Council Chambers and deliver it to the Clerk prior todiscussion of the item.3. Spoken public comments using a computer or smart phone will be accepted throughthe teleconference meeting. To address the Council, click on the link below to access aZoom‐based meeting. Please read the following instructions carefully.You may download the Zoom client or connect to the meeting in‐ browser. If usingyour browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled inolder browsers including Internet Explorer. Or download the Zoom application ontoyour smart phone from the Apple App Store or Google Play Store and enter in theMeeting ID below.You may be asked to enter an email address and name. We request that youidentify yourself by name as this will be visible online and will be used to notify youthat it is your turn to speak.When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk willactivate and unmute speakers in turn. Speakers will be notified shortly before theyare called to speak.When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 5 Special Meeting May 08, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection