HomeMy WebLinkAbout2023-05-01 City Council AgendasCITY COUNCIL
Special Meeting
Monday, May 01, 2023
Council Chambers & Hybrid
5:00 PM
Budget Books Added
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference/video conference or in person. To maximize public safety while still maintaining
transparency and public access, members of the public can choose to participate from home or
attend in person. Information on how the public may observe and participate in the meeting is
located at the end of the agenda. Masks are strongly encouraged if attending in person. The
m e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o n
YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media
Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection
on the City’s website. Please clearly indicate which agenda item you are referencing in your
subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
This meeting is being held in honor of Asian American, Native Hawaiian, and Pacific
Islander Heritage Month 2023
SPECIAL ORDERS OF THE DAY (5:00 ‐ 5:10 PM)
1.Proclamation of May 2023 as Affordable Housing Month
2.Appointment of Applicants for Board and Commission Openings on the Human Relations
Commission and Parks and Recreation Commission Public Comments
CLOSED SESSION (5:10 ‐ 6:40 PM)
3.CLOSED SESSION
Review and Acceptance of Auditor’s Office Cybersecurity Assessment
Authority: Govt Code section 54957(a) – Threat to Public Services or Facilities
Consultation with: City Auditor Adriane D. McCoy, City Manager Ed Shikada, and
Information Technology Director Darren Numoto
STUDY SESSION (6:40 ‐ 8:10 PM)
4.Fiscal Year 2024 Proposed Budget Study Session Budget Books Added, Presentation
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (8:10 ‐ 8:30 PM)
CONSENT CALENDAR (8:30 ‐ 8:35 PM)
5.Approval of Minutes from April 17, 2023 Meeting
6.SECOND READING: Adoption of a Park Improvement Ordinance for Renovations and New
Amenities at Rinconada Park (FIRST READING: January 13, 2020 PASSED 7‐0) Public
Comment
6S.Supplemental Memo
7.Rental Residential Vacancy Rate Determination for Three Plus Dwelling Units for 2022
8.Approval of Amendment Number 4 to Contract Number C20176363 with Magellan for; 1)
Program Management, Network Operations, and Technical Support for Fiber‐to‐the‐
Premises to; 2) Increase Compensation by $2,770,960 for a New Total Not to Exceed
Amount of $5,685,291; 3) Extend the Contract Term by 31 months through December 31,
2025; and 4) Approval of a Budget Amendment in the Fiber Optics Fund Q&A, Public
Comments
9.Approval of Professional Services Contract Amendment Number 3 with Smart Energy
Systems, Inc (S18165157) to add $684,023 for a New Total Not‐to‐Exceed Amount of
$1,030,146; and to Extend the Contract Term for Three Years for the Utilities MyCPAU
Customer Portal. Q&A
CITY MANAGER COMMENTS (8:35 ‐ 8:50 PM)
ACTION ITEMS (Item 12 ‐ 8:50 ‐ 9:30 PM, Item 13 9:30 ‐ 10:30 PM)
10.Adoption of the Community Development Block Grant (CDBG) FY2023‐24 Annual Action
Plan and the Adoption of a Resolution Approving Use of CDBG Funds for FY 2023‐24
Presentation
11.PUBLIC HEARING / QUASI‐JUDICIAL. 2147 Yale Street [22PLN‐00374]: Recommendation
on Applicant’s Request for a Preliminary Parcel Map with Exceptions to Divide an
Existing 5,770 Square Foot Parcel Into two Approximately 2,885 Square Foot lots,
smaller than the minimum allowed by the Zoning Code. No changes are proposed to the
existing residences. Environmental Assessment: Exempt per CEQA 15301. Zoning
District: RND (NP) Two Unit Multiple‐Family Residential District, Neighborhood
Preservation Overlay. Presentation
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJOURNMENT
INFORMATION REPORTS
12.Sales Tax Digest Summary Calendar 2022 Q4 (October 2022 – December 2022)
13.Semiannual Update on the Status of Capital Improvement Program Projects
OTHER INFORMATION
Standing Committee Meeting
Finance Committee Special Meeting May 5, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
1 Special Meeting May 01, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCILSpecial MeetingMonday, May 01, 2023Council Chambers & Hybrid5:00 PMBudget Books AddedPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Them e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
This meeting is being held in honor of Asian American, Native Hawaiian, and Pacific
Islander Heritage Month 2023
SPECIAL ORDERS OF THE DAY (5:00 ‐ 5:10 PM)
1.Proclamation of May 2023 as Affordable Housing Month
2.Appointment of Applicants for Board and Commission Openings on the Human Relations
Commission and Parks and Recreation Commission Public Comments
CLOSED SESSION (5:10 ‐ 6:40 PM)
3.CLOSED SESSION
Review and Acceptance of Auditor’s Office Cybersecurity Assessment
Authority: Govt Code section 54957(a) – Threat to Public Services or Facilities
Consultation with: City Auditor Adriane D. McCoy, City Manager Ed Shikada, and
Information Technology Director Darren Numoto
STUDY SESSION (6:40 ‐ 8:10 PM)
4.Fiscal Year 2024 Proposed Budget Study Session Budget Books Added, Presentation
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (8:10 ‐ 8:30 PM)
CONSENT CALENDAR (8:30 ‐ 8:35 PM)
5.Approval of Minutes from April 17, 2023 Meeting
6.SECOND READING: Adoption of a Park Improvement Ordinance for Renovations and New
Amenities at Rinconada Park (FIRST READING: January 13, 2020 PASSED 7‐0) Public
Comment
6S.Supplemental Memo
7.Rental Residential Vacancy Rate Determination for Three Plus Dwelling Units for 2022
8.Approval of Amendment Number 4 to Contract Number C20176363 with Magellan for; 1)
Program Management, Network Operations, and Technical Support for Fiber‐to‐the‐
Premises to; 2) Increase Compensation by $2,770,960 for a New Total Not to Exceed
Amount of $5,685,291; 3) Extend the Contract Term by 31 months through December 31,
2025; and 4) Approval of a Budget Amendment in the Fiber Optics Fund Q&A, Public
Comments
9.Approval of Professional Services Contract Amendment Number 3 with Smart Energy
Systems, Inc (S18165157) to add $684,023 for a New Total Not‐to‐Exceed Amount of
$1,030,146; and to Extend the Contract Term for Three Years for the Utilities MyCPAU
Customer Portal. Q&A
CITY MANAGER COMMENTS (8:35 ‐ 8:50 PM)
ACTION ITEMS (Item 12 ‐ 8:50 ‐ 9:30 PM, Item 13 9:30 ‐ 10:30 PM)
10.Adoption of the Community Development Block Grant (CDBG) FY2023‐24 Annual Action
Plan and the Adoption of a Resolution Approving Use of CDBG Funds for FY 2023‐24
Presentation
11.PUBLIC HEARING / QUASI‐JUDICIAL. 2147 Yale Street [22PLN‐00374]: Recommendation
on Applicant’s Request for a Preliminary Parcel Map with Exceptions to Divide an
Existing 5,770 Square Foot Parcel Into two Approximately 2,885 Square Foot lots,
smaller than the minimum allowed by the Zoning Code. No changes are proposed to the
existing residences. Environmental Assessment: Exempt per CEQA 15301. Zoning
District: RND (NP) Two Unit Multiple‐Family Residential District, Neighborhood
Preservation Overlay. Presentation
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJOURNMENT
INFORMATION REPORTS
12.Sales Tax Digest Summary Calendar 2022 Q4 (October 2022 – December 2022)
13.Semiannual Update on the Status of Capital Improvement Program Projects
OTHER INFORMATION
Standing Committee Meeting
Finance Committee Special Meeting May 5, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
2 Special Meeting May 01, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCILSpecial MeetingMonday, May 01, 2023Council Chambers & Hybrid5:00 PMBudget Books AddedPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Them e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting is being held in honor of Asian American, Native Hawaiian, and PacificIslander Heritage Month 2023SPECIAL ORDERS OF THE DAY (5:00 ‐ 5:10 PM)1.Proclamation of May 2023 as Affordable Housing Month2.Appointment of Applicants for Board and Commission Openings on the Human RelationsCommission and Parks and Recreation Commission Public CommentsCLOSED SESSION (5:10 ‐ 6:40 PM)3.CLOSED SESSIONReview and Acceptance of Auditor’s Office Cybersecurity AssessmentAuthority: Govt Code section 54957(a) – Threat to Public Services or FacilitiesConsultation with: City Auditor Adriane D. McCoy, City Manager Ed Shikada, andInformation Technology Director Darren NumotoSTUDY SESSION (6:40 ‐ 8:10 PM)4.Fiscal Year 2024 Proposed Budget Study Session Budget Books Added, PresentationAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (8:10 ‐ 8:30 PM)CONSENT CALENDAR (8:30 ‐ 8:35 PM)5.Approval of Minutes from April 17, 2023 Meeting6.SECOND READING: Adoption of a Park Improvement Ordinance for Renovations and NewAmenities at Rinconada Park (FIRST READING: January 13, 2020 PASSED 7‐0) PublicComment
6S.Supplemental Memo
7.Rental Residential Vacancy Rate Determination for Three Plus Dwelling Units for 2022
8.Approval of Amendment Number 4 to Contract Number C20176363 with Magellan for; 1)
Program Management, Network Operations, and Technical Support for Fiber‐to‐the‐
Premises to; 2) Increase Compensation by $2,770,960 for a New Total Not to Exceed
Amount of $5,685,291; 3) Extend the Contract Term by 31 months through December 31,
2025; and 4) Approval of a Budget Amendment in the Fiber Optics Fund Q&A, Public
Comments
9.Approval of Professional Services Contract Amendment Number 3 with Smart Energy
Systems, Inc (S18165157) to add $684,023 for a New Total Not‐to‐Exceed Amount of
$1,030,146; and to Extend the Contract Term for Three Years for the Utilities MyCPAU
Customer Portal. Q&A
CITY MANAGER COMMENTS (8:35 ‐ 8:50 PM)
ACTION ITEMS (Item 12 ‐ 8:50 ‐ 9:30 PM, Item 13 9:30 ‐ 10:30 PM)
10.Adoption of the Community Development Block Grant (CDBG) FY2023‐24 Annual Action
Plan and the Adoption of a Resolution Approving Use of CDBG Funds for FY 2023‐24
Presentation
11.PUBLIC HEARING / QUASI‐JUDICIAL. 2147 Yale Street [22PLN‐00374]: Recommendation
on Applicant’s Request for a Preliminary Parcel Map with Exceptions to Divide an
Existing 5,770 Square Foot Parcel Into two Approximately 2,885 Square Foot lots,
smaller than the minimum allowed by the Zoning Code. No changes are proposed to the
existing residences. Environmental Assessment: Exempt per CEQA 15301. Zoning
District: RND (NP) Two Unit Multiple‐Family Residential District, Neighborhood
Preservation Overlay. Presentation
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
ADJOURNMENT
INFORMATION REPORTS
12.Sales Tax Digest Summary Calendar 2022 Q4 (October 2022 – December 2022)
13.Semiannual Update on the Status of Capital Improvement Program Projects
OTHER INFORMATION
Standing Committee Meeting
Finance Committee Special Meeting May 5, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
3 Special Meeting May 01, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCILSpecial MeetingMonday, May 01, 2023Council Chambers & Hybrid5:00 PMBudget Books AddedPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Them e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting is being held in honor of Asian American, Native Hawaiian, and PacificIslander Heritage Month 2023SPECIAL ORDERS OF THE DAY (5:00 ‐ 5:10 PM)1.Proclamation of May 2023 as Affordable Housing Month2.Appointment of Applicants for Board and Commission Openings on the Human RelationsCommission and Parks and Recreation Commission Public CommentsCLOSED SESSION (5:10 ‐ 6:40 PM)3.CLOSED SESSIONReview and Acceptance of Auditor’s Office Cybersecurity AssessmentAuthority: Govt Code section 54957(a) – Threat to Public Services or FacilitiesConsultation with: City Auditor Adriane D. McCoy, City Manager Ed Shikada, andInformation Technology Director Darren NumotoSTUDY SESSION (6:40 ‐ 8:10 PM)4.Fiscal Year 2024 Proposed Budget Study Session Budget Books Added, PresentationAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (8:10 ‐ 8:30 PM)CONSENT CALENDAR (8:30 ‐ 8:35 PM)5.Approval of Minutes from April 17, 2023 Meeting6.SECOND READING: Adoption of a Park Improvement Ordinance for Renovations and NewAmenities at Rinconada Park (FIRST READING: January 13, 2020 PASSED 7‐0) PublicComment6S.Supplemental Memo7.Rental Residential Vacancy Rate Determination for Three Plus Dwelling Units for 20228.Approval of Amendment Number 4 to Contract Number C20176363 with Magellan for; 1)Program Management, Network Operations, and Technical Support for Fiber‐to‐the‐Premises to; 2) Increase Compensation by $2,770,960 for a New Total Not to ExceedAmount of $5,685,291; 3) Extend the Contract Term by 31 months through December 31,2025; and 4) Approval of a Budget Amendment in the Fiber Optics Fund Q&A, PublicComments9.Approval of Professional Services Contract Amendment Number 3 with Smart EnergySystems, Inc (S18165157) to add $684,023 for a New Total Not‐to‐Exceed Amount of$1,030,146; and to Extend the Contract Term for Three Years for the Utilities MyCPAUCustomer Portal. Q&ACITY MANAGER COMMENTS (8:35 ‐ 8:50 PM)ACTION ITEMS (Item 12 ‐ 8:50 ‐ 9:30 PM, Item 13 9:30 ‐ 10:30 PM)10.Adoption of the Community Development Block Grant (CDBG) FY2023‐24 Annual ActionPlan and the Adoption of a Resolution Approving Use of CDBG Funds for FY 2023‐24Presentation11.PUBLIC HEARING / QUASI‐JUDICIAL. 2147 Yale Street [22PLN‐00374]: Recommendationon Applicant’s Request for a Preliminary Parcel Map with Exceptions to Divide anExisting 5,770 Square Foot Parcel Into two Approximately 2,885 Square Foot lots,smaller than the minimum allowed by the Zoning Code. No changes are proposed to theexisting residences. Environmental Assessment: Exempt per CEQA 15301. ZoningDistrict: RND (NP) Two Unit Multiple‐Family Residential District, NeighborhoodPreservation Overlay. PresentationCOUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTSADJOURNMENTINFORMATION REPORTS12.Sales Tax Digest Summary Calendar 2022 Q4 (October 2022 – December 2022)13.Semiannual Update on the Status of Capital Improvement Program Projects
OTHER INFORMATION
Standing Committee Meeting
Finance Committee Special Meeting May 5, 2023
Public Comment Letters
Schedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
4 Special Meeting May 01, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection
CITY COUNCILSpecial MeetingMonday, May 01, 2023Council Chambers & Hybrid5:00 PMBudget Books AddedPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Them e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERThis meeting is being held in honor of Asian American, Native Hawaiian, and PacificIslander Heritage Month 2023SPECIAL ORDERS OF THE DAY (5:00 ‐ 5:10 PM)1.Proclamation of May 2023 as Affordable Housing Month2.Appointment of Applicants for Board and Commission Openings on the Human RelationsCommission and Parks and Recreation Commission Public CommentsCLOSED SESSION (5:10 ‐ 6:40 PM)3.CLOSED SESSIONReview and Acceptance of Auditor’s Office Cybersecurity AssessmentAuthority: Govt Code section 54957(a) – Threat to Public Services or FacilitiesConsultation with: City Auditor Adriane D. McCoy, City Manager Ed Shikada, andInformation Technology Director Darren NumotoSTUDY SESSION (6:40 ‐ 8:10 PM)4.Fiscal Year 2024 Proposed Budget Study Session Budget Books Added, PresentationAGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (8:10 ‐ 8:30 PM)CONSENT CALENDAR (8:30 ‐ 8:35 PM)5.Approval of Minutes from April 17, 2023 Meeting6.SECOND READING: Adoption of a Park Improvement Ordinance for Renovations and NewAmenities at Rinconada Park (FIRST READING: January 13, 2020 PASSED 7‐0) PublicComment6S.Supplemental Memo7.Rental Residential Vacancy Rate Determination for Three Plus Dwelling Units for 20228.Approval of Amendment Number 4 to Contract Number C20176363 with Magellan for; 1)Program Management, Network Operations, and Technical Support for Fiber‐to‐the‐Premises to; 2) Increase Compensation by $2,770,960 for a New Total Not to ExceedAmount of $5,685,291; 3) Extend the Contract Term by 31 months through December 31,2025; and 4) Approval of a Budget Amendment in the Fiber Optics Fund Q&A, PublicComments9.Approval of Professional Services Contract Amendment Number 3 with Smart EnergySystems, Inc (S18165157) to add $684,023 for a New Total Not‐to‐Exceed Amount of$1,030,146; and to Extend the Contract Term for Three Years for the Utilities MyCPAUCustomer Portal. Q&ACITY MANAGER COMMENTS (8:35 ‐ 8:50 PM)ACTION ITEMS (Item 12 ‐ 8:50 ‐ 9:30 PM, Item 13 9:30 ‐ 10:30 PM)10.Adoption of the Community Development Block Grant (CDBG) FY2023‐24 Annual ActionPlan and the Adoption of a Resolution Approving Use of CDBG Funds for FY 2023‐24Presentation11.PUBLIC HEARING / QUASI‐JUDICIAL. 2147 Yale Street [22PLN‐00374]: Recommendationon Applicant’s Request for a Preliminary Parcel Map with Exceptions to Divide anExisting 5,770 Square Foot Parcel Into two Approximately 2,885 Square Foot lots,smaller than the minimum allowed by the Zoning Code. No changes are proposed to theexisting residences. Environmental Assessment: Exempt per CEQA 15301. ZoningDistrict: RND (NP) Two Unit Multiple‐Family Residential District, NeighborhoodPreservation Overlay. PresentationCOUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTSADJOURNMENTINFORMATION REPORTS12.Sales Tax Digest Summary Calendar 2022 Q4 (October 2022 – December 2022)13.Semiannual Update on the Status of Capital Improvement Program ProjectsOTHER INFORMATIONStanding Committee MeetingFinance Committee Special Meeting May 5, 2023Public Comment LettersSchedule of Meetings
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
5 Special Meeting May 01, 2023
Materials submitted to the Board after distribution of the agenda packet are available for public inspection