HomeMy WebLinkAbout2022-12-05 City Council Agenda
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City Council
Special Meeting
Monday, December 5, 2022
5:00 PM Council Chamber & Virtual
AMENDED AGENDA
Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with the
option to attend by teleconference/video conference or in person. To maximize public safety
while still maintaining transparency and public access, members of the public can choose to
participate from home or attend in person. Information on how the public may observe and
participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. HOW TO PARTICIPATE
VIRTUAL PARTICIPATION
CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900-6833
The meeting will be broadcast on Cable TV Channel 26, live on YouTube at
https://www.youtube.com/c/cityofpaloalto, and s t r e a m e d t o Midpen Media
Center at https://midpenmedia.org.
TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at
Council meetings. Listed times are estimates only and are subject to change
at any time, including while the meeting is in progress. The Council reserves
the right to use more or less time on any item, to change the order of items and/or
to continue items to another meeting. Particular items may be heard before or after
the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. REVISED PUBLIC COMMENTS
Public Comments will be accepted both in person and via Zoom for up to three
minutes or an amount of time determined by the Chair. All requests to speak
will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to city.council@cityofpaloalto.org and will be provided to the Council and available for inspection on the City’s
website. Please clearly indicate which agenda item you are referencing in your
email subject line.
PowerPoints, videos, or other media to be presented during public comment are
accepted only by email to city.clerk@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the City Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management
practices, USB’s or other physical electronic storage devices are not accepted.
2 Special Meeting December 5, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
CALL TO ORDER
CLOSED SESSION (5:00 – 6:30 PM)
Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker.
1. CONFERENCE WITH LABOR NEGOTIATORS City Designated
Representatives: City Manager and his Designees Pursuant to Merit
System Rules and Regulations (Ed Shikada, Kiely Nose, Sandra Blanch,
Nicholas Raisch, Molly Stump, and Terence Howzell) Employee
Organization: Service Employees International Union, (SEIU) Local
521, Utilities Management and Professional Association of Palo Alto
(UMPAPA)Palo Alto Peace Officer’s Association (PAPOA), Palo Alto
Police Management Association (PMA), International Association of Fire
Fighters (IAFF) local 1319, Palo Alto Fire Chiefs Association (FCA), ;
Authority: Government Code Section 54957.6 (a)
STUDY SESSION
AA1. County of Santa Clara proposed Stanford Community Plan (6:30 – 8:00 PM)
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (8:00 – 8:20 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes.
CONSENT CALENDAR (8:20 – 8:25 PM)
Items will be voted on in one motion unless removed from the calendar by three Council Members.
2. Adoption of a Resolution Authorizing Use of Teleconferencing for
Council Meetings During Covid-19 State of Emergency
3. Approval of a Professional Services Agreement With CLEAResult, Inc.,
for Residential Energy Efficiency and Electrification Advising, Rebate
Processing and Optional Heat Pump Water Heater Pilot Program
Administration for a Total Not-to-Exceed Amount of $2,940,400 for a
4-Year Term Through December 2026
4. Approve Contract C23185850 With Thomas Sarsfield for a Not-To- Exceed Amount of $395,000 for a Term of Three Years to Provide a
Tennis Recreation Program
5. Approval of the Acceptance of State of California Citizens Options for
Public Safety (COPS) Funds of $172,000 and a Budget Amendment in
the Supplemental Law Enforcement Services Fund (2/3 vote required)
3 Special Meeting December 5, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
6. Approval of the Office of the City Auditor's Fiscal Year (FY) 2023 Task
Orders
7. Adoption of a Resolution Declaring Weeds to be a Public Nuisance and
Setting February 27, 2023 for a Public Hearing for Objections to the
Proposed Weed Abatement
CITY MANAGER COMMENTS (8:25 – 8:35 PM)
ACTION ITEMS
Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters.
8. Approval of a Construction Contract With Anderson Pacific Engineering
Construction (APEC) in the Total Amount of $161,846,500; Approval of
Three Amendments to Existing Agreements with: 1) Stanford
University, 2) East Palo Alto Sanitary District, and 3) Mountain View
and Los Altos; Approval of Amendment #2 to Contract Number
C19171565 with Brown & Caldwell to Add Services, to Increase
Compensation by $1,484,689 for a New Maximum Compensation Not-
to-Exceed $5,908,791, and to Extend the Contract Term through
March 31, 2028; Approval of Amendment #2 to Contract Number
C21176592C with Carollo Engineers to Add Construction Management
Services, to Increase Compensation by $8,237,021; approval of a
resolution to increase Clean Water State Revolving Fund financing to
$193,000,000; approval of a budget appropriation increasing revenue
and expenses; and approval of an exception to Debt Policy 1-65 for
the Secondary Treatment Upgrades Project (WQ-19001) at the
Regional Water Quality Control Plant. (8:35 – 9:00 PM)
9. PUBLIC HEARING / QUASI-JUDICIAL. 1700 Embarcadero Road [21PLN-
00191]: Consideration of a Site and Design Review, Design Enhance
Exception, Variance and Off-Street Loading Space Modification to Allow
the Demolition of a Vacant Restaurant and the Construction of a new
two-Story 31,000 Square Foot Automobile Dealership. The PTC and
the ARB Recommend Approval of the Project. Environmental
Assessment: Addendum to a Mitigated Negative Declaration. Zoning
District: CS(D)(AD) Service Commercial (Site & Design Review /
Automobile Dealership Combining Districts). (9:00 – 10:00 PM)
10. Staff and the Council Sustainability and Climate Action (S/CAP) Ad Hoc
Committee Recommend That Council Review and Provide Feedback to
Staff on the Draft 2023-2025 S/CAP Work Plan and Direction on
Governance of the Work Plan (ITEM CONTINUED TO 2023)
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Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
Members of the public may not speak to the item(s)
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for
action during this meeting’s agenda.
11. Annual Status Report on the Developer Impact Fees Schedule as of
June 30, 2022
OTHER INFORMATION
Standing Committee Meetings
Policy & Services Committee Meeting December 6, 2022
Public Comment Letters
Schedule of Meetings
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Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to
city.council@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to
access a Zoom-based meeting. Please read the following instructions
carefully. A. You may download the Zoom client or connect to the meeting in-
browser. If using your browser, make sure you are using a current,
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers
including Internet Explorer.
B. You may be asked to enter an email address and name. We request
that you identify yourself by name as this will be visible online and will
be used to notify you that it is your turn to speak. C. When you wish to speak on an Agenda Item, click on “raise hand.” The
Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. D. When called, please limit your remarks to the time limit allotted. E. A timer will be shown on the computer to help keep track of your
comments.
3. Spoken public comments using a smart phone will be accepted through
the teleconference meeting. To address the Council, download the Zoom
application onto your phone from the Apple App Store or Google Play Store
and enter the Meeting ID below. Please follow the instructions B-E above.
4. Spoken public comments using a phone use the telephone number listed
below. When you wish to speak on an agenda item hit *9 on your phone so
we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you
have to speak. When called please limit your remarks to the agenda item and
time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362 027 238 Phone:1(669)900-6833