HomeMy WebLinkAbout2022-06-20 City Council Agenda
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City Council
Special Meeting
Monday, June 20, 2022
3:00 PM Council Chamber & Virtual
Amended Agenda
Amended agenda items appear in Red on the agenda below.
Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety
while still maintaining transparency and public access, members of the public can choose to
participate from home or attend in person. Information on how the public may observe and
participate in the meeting is located at the end of the agenda. Masks are strongly
encouraged if attending in person.
HOW TO PARTICIPATE VIRTUAL PARTICIPATION
CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900-6833
The meeting will be broadcast on Cable TV Channel 26, live on YouTube at
https://www.youtube.com/c/cityofpaloalto, and s t r e a m e d t o Midpen Media
Center at https://midpenmedia.org.
TIME ESTIMATES
Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves
the right to use more or less time on any item, to change the order of items and/or
to continue items to another meeting. Particular items may be heard before or after
the time estimated on the agenda. This may occur in order to best manage the time
at a meeting or to adapt to the participation of the public.
REVISED PUBLIC COMMENTS Public Comments will be accepted both in person and via Zoom for up to three
minutes or an amount of time determined by the Chair. All requests to speak
will be taken until 5 minutes after the staff’s presentation. Written public
comments can be submitted in advance to city.council@cityofpaloalto.org and
will be provided to the Council and available for inspection on the City’s
website. Please clearly indicate which agenda item you are referencing in your email subject line.
PowerPoints, videos, or other media to be presented during public comment are
accepted only by email to city.clerk@cityofpaloalto.org at least 24 hours prior
to the meeting. Once received, the City Clerk will have them shared at public
comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.
2 Special Meeting June 20, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
CALL TO ORDER
CLOSED SESSION (3:00 – 4:00 PM)
Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker.
1. CONFERENCE WITH CITY ATTORNEY-POTENTIAL LITIGATION Subject:
Threatened litigation regarding interpretation and application of non-
conforming use provisions for 340 Portage and associated addresses,
as set forth in September 10, 2021 letter from Sobrato Organization
Authority: Potential Exposure to Litigation Under Government Code
Section 54956.9(d)(2) One Case, as Defendant
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (4:00 – 4:20 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes.
CONSENT CALENDAR (4:20 – 4:30 PM)
Items will be voted on in one motion unless removed from the calendar by three Council Members.
2. Approve Minutes from the June 6, 2022 City Council Meeting
3. Approval of Contract Number C23181853A With Accurate Structural
Incorporated for a Total Not-to-Exceed Amount of $2,405,369 for the
Installation of 9 Electric Station Perimeter Security Lighting/Camera
Additions
4. Approval of a Professional Services Agreement With Carollo Engineers,
Inc. for Development of a One Water Plan for the City of Palo Alto
Contract Number C23183089 in the Total Amount Not-to-Exceed
$559,000
5. Approval of the Fiscal Year 2023 Investment Policy
6. Approval of a Contract with EPI-USE Labs, LLC to Host Online the
City's SAP ERP System and Provide Related Services in an Amount Not
to Exceed $2,214,140 (including of $2,014,140 for Basic Services and
a Contingency of $200,000 for Additional Services Approved by City
via Task Order) over a Three-and-a-Half-Year Term
Supplemental Memo added
3 Special Meeting June 20, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
7. Approval of contract number C231833249 with Digitech Computer LLC
to provide Ambulance Billing Services in the amount of $140,000 a
year not to exceed $700,000.
8. Approval of Amendment No. 2 to Contract No. C18168154 with SWA
Services Group, Inc. for Janitorial Cleaning and Maintenance Services
in Order to Extend the Term by Six Months through February 28, 2023
and Increase the Compensation by $1,242,777 for a New Total Not-to-
Exceed Amount of $12,272,542.
9. Approval of a New Dark Optical Fiber License Agreement With the Palo
Alto Unified School District as a Customer, From December 17, 2022
Through June 30, 2027
10. Approval of Early Renewal of Contract Number C20176092 With
Equinix LLC for Addition of $53,384 for New Service Connections and
Maintenance, Approval of Past Charges of $16,628 for Increased
Services, and Approval of Addition of $50,000 for City Manager
Authority to Add Fiber Services, for a Total Not-to-Exceed Amount of $745,476 from $625,465
11. Approval of Amendment Number 1 to Contract Number C21178372C
with C&S Engineers, Inc. for the Airport Apron Reconstruction Project
(AP-16000) in the Amount of $215,023 for a New Total Not-to-Exceed
Amount of $1,715,023, and approval of a Budget Amendment in the
Airport Fund in Fiscal Year 2022
12. Adoption of a Resolution Implementing the Water Use Restrictions in
Stage II of Palo Alto’s Amended 2020 Water Shortage Contingency
Plan in Compliance With the State Water Resources Control Board’s
May 24, 2022 Emergency Water Conservation Regulations, and
Restricting Potable Irrigation to No More Than Two Days a Week, with
Exceptions for Tree Health, Health and Safety, and Certain Non-Residential Zone Irrigation
13. Approval and Authorization for the City Manager to Execute Purchase
Orders for Electric Distribution Transformers With Prequalified Vendors
in an Amount up to $2,000,000 Annually Between FY 2022 - FY 2026
in a Total Not-to-Exceed Amount of $10,000,000
14. Policy and Services, Office of the City Auditor and Staff recommends
that City Council Approve the Building and Permit Review Report
15. Consent of the Macias Gini & O’Connell’s Single Audit Report for the
Year Ended June 30, 2021
4 Special Meeting June 20, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
16. Approval of an Agreement Between Santa Clara Valley Water District
and the City of Palo Alto for Administration and Funding of Water
Conservation and Stormwater Rebate Programs for a Total-Not-to-
Exceed Amount of $675,000 Over a Three Year Term Ending June 30,
2025
17. Approval of Professional Services Contract Number C22184801 with
Construction Testing Services for On-Call Construction Dewatering and
Deconstruction Services in an Amount Not to Exceed $339,480 Over a
3-year Term.
18. Approval of Contract No. C22184848 with Salas O'Brien Engineers,
Inc., for a Total Amount Not to Exceed $110,212, for Engineering
Design Services for the Municipal Service Center Lighting, Mechanical,
and Electrical Improvements Project Capital Improvement Program
Project (PF-16006)
19. Approve Contract C22184489 with Martina Entriken Not to Exceed
$330,000 for a Term of Three Years to Provide a Preschool/Toddler Program
20. Adoption of a Resolution Proposing the Appropriations Limit for Fiscal
Year 2023
21. Approval of Lease Agreement between Palo Alto Unified School District
(Landlord) and City of Palo Alto (Tenant) for Extended Day Care Sites
for 12 months, Rent Not to Exceed $707,676 per Year
22. Policy and Services Committee Recommendations that the City Council
Support a Pending State Bill Regarding Orderly Meeting Conduct
(Senate Bill 1100) and Support with Amendments a Bill Regarding
Children’s Camp Regulations (Assembly Bill 1737)
23. SECOND READING: Adoption of an Ordinance Amending Palo Alto
Municipal Code Section 18.52.070 (Parking Regulations for CD Assessment District) to Continue a Temporary Ban on Eligibility of
Commercial Office Uses Above the Ground Floor to Participate in the
Downtown Parking In-Lieu Program and Making Clerical Amendments
to PAMC Section 16.57.010 (Applicability) in Chapter 16.57 (In-Lieu
Parking Fee for New Nonresidential Development in the Commercial
Downtown (CD) Zoning District) (FIRST READING: June 6, 2022:
PASSED: 6-1, Tanaka No)
24. SECOND READING: Adoption of Two Ordinances Implementing the
Objective Standards Project, Including: 1) New Chapter 18.24,
Contextual Design Criteria and Objective Design Standards; 2)
5 Special Meeting June 20, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
Modifications to Affordable Housing (AH) Overlay District to Eliminate
the Legislative Process; 3) Changes to Remove Inconsistencies and
Redundancies, and Streamline Project Review Throughout Title 18
(FIRST READING: June 1, 2022: PASSED: 5-1, Cormack No, DuBois
absent)
25. SECOND READING: Adoption of an Ordinance Amending the City's
Surveillance and Privacy Protection Ordinance to Exempt the Foothills
Fire Early Warning System (PAMC 2.30.680). (FIRST READING: June
6, 2022: PASSED: 7-0)
26. SECOND READING: Adoption of an Ordinance Exempting Some Below-
Grade Parking Facilities from Gross Floor Area. Zone District: R-
1(10,000). Environmental Review: Final Environmental Impact Report
(EIR) for the Castilleja School Project certified on June 6, 2022. (FIRST
READING: June 6, 2022 PASSED: 6-1, Kou no)
27. SECOND READING: Adoption of an Ordinance Amending Title 8 of the
PAMC to Expand Tree Protection to Include Additional Protected Tree Species, Revise Grounds for Tree Removal, and Make Clarifying
Changes and Amending Titles 2, 9, and 18 to make Clerical Updates
(FIRST READING: June 6, 2022 PASSED: 5-2, Cormack, Tanaka no)
CITY MANAGER COMMENTS (4:30 – 4:50 PM)
BREAK
ACTION ITEMS
Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters.
28. PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year
2023, Including the Operating and Capital Budgets, Table of
Organization, and Municipal Fee Schedule; Acceptance of Updates to
the Capital Improvement Plan and Sustainability/Climate Action Plan,
and the Retiree Healthcare Actuarial Report; and Approval of
Contributions for Retiree Healthcare Benefits (4:50 – 6:30 PM)
29. PUBLIC HEARING: Adoption of the Community Development Block
Grant Funds (CDBG) Fiscal Year 2022-23 Annual Action Plan and
Adoption of a Resolution Approving Use of CDBG Funds for FY 2022-
23; Approval of a Substantial Amendment to the CDBG Fiscal Year
2020-21 Annual Action Plan and Adoption of an Associated Resolution;
and Budget Amendment in the FY 2023 Operating Budget in the CDBG
Fund (6:30 – 7:15 PM) Supplemental memo, Title updated
6 Special Meeting June 20, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
30. PUBLIC HEARING / QUASI-JUDICIAL. 2850 West Bayshore [21PLN-
00177]: Approval for a Major Architectural Review, Conditional Use
Permit, and Vesting Tentative Map to Allow for the Demolition of an
Existing Office Building and Construction of 48 Townhomes with
Associated Private Streets, Utilities, Landscaping, and Amenities.
Environmental Assessment: Exempt per CEQA Guidelines Section
15332. Zoning District: ROLM (Research Office and Limited
Manufacturing). (7:15 – 8:45 PM)
31. Adoption of Resolutions: (1) Placing a Measure Affirming the Gas
Utility Transfer on the November 2022 Ballot; (2) Placing a Business
Tax on the November 2022 Ballot; and (3) Adopting a Spending Plan
for Business Tax Proceeds Late packet report added, title updated
(8:45 – 10:30 PM)
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
Members of the public may not speak to the item(s)
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for
action during this meeting’s agenda.
32. Accessory Dwelling Unit (ADU) Quarterly Report (Quarter 1 through
Quarter 4, Calendar Year 2021)
33. Police Response to OIR Report
OTHER INFORMATION
Standing Committee Meetings - None
Public Comment Letters
Schedule of Meetings
7 Special Meeting June 20, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
AMENDED AGENDA ITEMS
Items that have been added/modified from the original publication of the agenda are listed below. Any
corresponding materials are appended to the end of the initial packet. If full items have been added to the Agenda,
they will be denoted with a number staring with AA, meaning Amended Agenda item.
6. Approval of a Contract with EPI-USE Labs, LLC to Host Online the
City's SAP ERP System and Provide Related Services in an Amount Not
to Exceed $2,214,140 (including of $2,014,140 for Basic Services and
a Contingency of $200,000 for Additional Services Approved by City
via Task Order) over a Three-and-a-Half-Year Term Supplemental
Memo added
29. PUBLIC HEARING: Adoption of the Community Development Block
Grant Funds (CDBG) Fiscal Year 2022-23 Annual Action Plan and
Adoption of a Resolution Approving Use of CDBG Funds for FY 2022-
23; Approval of a Substantial Amendment to the CDBG Fiscal Year
2020-21 Annual Action Plan and Adoption of an Associated Resolution;
and Budget Amendment in the FY 2023 Operating Budget in the CDBG
Fund (6:30 – 7:15 PM) Supplemental memo, Title updated
31. Adoption of Resolutions: (1) Placing a Measure Affirming the Gas
Utility Transfer on the November 2022 Ballot; (2) Placing a Business
Tax on the November 2022 Ballot; and (3) Adopting a Spending Plan
for Business Tax Proceeds Late packet report added
8 Special Meeting June 20, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to
city.council@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to
access a Zoom-based meeting. Please read the following instructions
carefully. A. You may download the Zoom client or connect to the meeting in-
browser. If using your browser, make sure you are using a current,
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers
including Internet Explorer.
B. You may be asked to enter an email address and name. We request
that you identify yourself by name as this will be visible online and will
be used to notify you that it is your turn to speak. C. When you wish to speak on an Agenda Item, click on “raise hand.” The
Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. D. When called, please limit your remarks to the time limit allotted. E. A timer will be shown on the computer to help keep track of your
comments.
3. Spoken public comments using a smart phone will be accepted through
the teleconference meeting. To address the Council, download the Zoom
application onto your phone from the Apple App Store or Google Play Store
and enter the Meeting ID below. Please follow the instructions B-E above.
4. Spoken public comments using a phone use the telephone number listed
below. When you wish to speak on an agenda item hit *9 on your phone so
we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you
have to speak. When called please limit your remarks to the agenda item and
time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362 027 238 Phone:1(669)900-6833
Schedule of Meetings