HomeMy WebLinkAbout2022-05-23 City Council Agenda
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City Council
Special Meeting
Monday, May 23, 2022
5:30 PM Council Chamber & Virtual
Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with the
option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and
participate in the meeting is located at the end of the agenda. Masks are strongly
encouraged if attending in person.
HOW TO PARTICIPATE
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900-6833
The meeting will be broadcast on Cable TV Channel 26, live on YouTube at
https://www.youtube.com/c/cityofpaloalto, and s t r e a m e d t o Midpen Media Center at https://midpenmedia.org.
TIME ESTIMATES
Time estimates are provided as part of the Council's effort to manage its time at
Council meetings. Listed times are estimates only and are subject to change
at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after
the time estimated on the agenda. This may occur in order to best manage the time
at a meeting or to adapt to the participation of the public.
PUBLIC COMMENTS
Public Comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak
will be taken until 5 minutes after the staff’s presentation. Written public
comments can be submitted in advance to city.council@cityofpaloalto.org and
will be provided to the Council and available for inspection on the City’s
website. Please clearly indicate which agenda item you are referencing in your
email subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only if emailed to City.Clerk@cityofpaloalto.org at least 24 hours prior
to the meeting. Once received, the City Clerk will have them shared at public
comment for the specified item. To uphold strong cybersecurity management
practices, USB’s or other physical electronic storage devices are not accepted
CALL TO ORDER
AGENDA CHANGES, ADDITIONS AND DELETIONS
2 Special Meeting May 23, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
PUBLIC COMMENT (5:30 - 5:50 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes.
CONSENT CALENDAR (5:50 - 6:00 PM)
Items will be voted on in one motion unless removed from the calendar by three Council Members.
1. Approve Minutes from the May 09, 2022 City Council Meeting
2. Approval of Contract Number C21179569 with Brown Reynolds
Watford Architects for an Amount Not-to-Exceed $797,178 to Provide
Architectural Design Services for the Fire Station No. 4 Replacement -
Capital Improvement Program Project PE-18004
3. Approval of 1) Increase of Construction Contingency for Contract No. C20174550 with Granite Construction in the Amount of $185,302; and
2) Budget Amendments in the Electric Fund for the Electric Customer
Connection project (EL-89028), the Fiber Optics Fund for the Fiber
Optics Network–System Improvements project (FO-10001), and the
Capital Improvement Fund for the Highway 101 Pedestrian/Bicycle
Overpass project (PE-11011)
4. Approval of Contract No. C22183901 with Genuine Parts Company dba
Napa Auto Parts for an Amount Not-to-Exceed $2,306,433 for an On-
Site Fleet Parts and Inventory Program for a Three-Year Term from
January 24, 2022 through January 23, 2025, with Pricing Set by
Cooperative Sourcewell Contract No. 110520 with Genuine Auto Parts
Company dba Napa Integrated Business Solutions; and Approve and
Authorize the City Manager or Their Designee to Execute an
Amendment to Contract No. C22183901 to Extend the Term for up to
One Additional Year through January 24, 2026 (Provided that the
Cooperative Sourcewell Contract is Extended for an Additional Year)
for an Additional Amount Not to Exceed $831,227 (Annual Amount Is
Subject to Adjustment Provided the Total Contract Amount Is Not
Exceeded), for a Total Not to Exceed Amount of the Contract, if
Extended, of $3,137,660
5. Adoption of a Resolution of Intent to Not Levy Assessments for the
Business Improvement District (BID) in FY2023, and Setting Public
Hearing for June 6, 2022
6. Approval of the Acceptance of State of California Citizens Options for
Public Safety (COPS) Funds of $103,648 and a Budget Amendment in
the Supplemental Law Enforcement Services Fund
3 Special Meeting May 23, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
7. Adoption of a Resolution Certifying Compliance with the California
Surplus Land Act as Required by MTC's One Bay Area Grant (OBAG)
Grant Programs
8. Authorize the City Manager to Commit Two Million Dollars
($2,000,000) from the City's Affordable Housing Funds for the
Affordable Housing Project at 525 E. Charleston Avenue.
9. Adoption of a Resolution Authorizing a City Grant Application for the
State Local Housing Trust Fund Program, Designation of Affordable
Housing Funds as Local Matching Funds, Commitment to Targeting the
Grant and Local Matching Funds, Approval of Grant Specific
Underwriting and Other Financial Standards, and Authorization of City
Manager or Designee to Manage the Grant
10. Approval of Amendment Number 2 to Contract Number C17164727
with Professional Account Management, LLC. for Parking Citation
Processing and Collections to Extend the Term and Increase the
Amount by $70,000, for a new Not-To-Exceed Total of $720,000
11. Approval of Amendment #4 to Contract C18171057 with AECOM and
Extend the Term to April 2024 and Increase the Not-to-Exceed
Compensation by $722,170 for Additional Studies of Railroad Grade
Separation Alternatives for a Total Not-to-Exceed of $3,596,828
12. SECOND READING: Review and provide feedback on the proposed
permanent parklet standards and program policies; and Adopt an
interim ordinance and resolution to continue the pilot parklet program
until December 31, 2022 (FIRST READING: May 9, 2022: PASSED 7-0)
ACTION ITEMS (6:00 PM)
Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters.
13. 1310 Bryant Street (Castilleja School Project) PUBLIC HEARING/QUASI
JUDICIAL/LEGISLATIVE: Certification of an Environmental Impact
Report (EIR) and Approval of Applications for (1) a Conditional Use
Permit (CUP) Amendment to Increase Student Enrollment Initially to
450 Students Followed by Phased Conditional Increases to 540
Students; (2) a Parking Adjustment to Enable On-Site Parking
Reduction; (3) a Variance to Replace Campus Gross Floor Area; (4)
Architectural Review of Campus Redevelopment. Additionally, (5)
Adoption of a Zoning Text Amendment Exempting Some Below-Grade
Parking Facilities from Gross Floor Area. Zone District: R-1(10,000).
Environmental Review: Final Environmental Impact Report (EIR) Published July 30, 2020; Draft EIR Published July 15, 2019
4 Special Meeting May 23, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
Members of the public may not speak to the item(s)
ADJOURNMENT
OTHER INFORMATION
Standing Committee Meetings
Finance Committee Meeting May 24, 2022
Schedule of Meetings
Public Letters to Council
5 Special Meeting May 23, 2022
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to
city.council@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to
access a Zoom-based meeting. Please read the following instructions
carefully. A. You may download the Zoom client or connect to the meeting in- browser. If using your browser, make sure you are using a current,
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers
including Internet Explorer. B. You may be asked to enter an email address and name. We request
that you identify yourself by name as this will be visible online and will
be used to notify you that it is your turn to speak. C. When you wish to speak on an Agenda Item, click on “raise hand.” The
Clerk will activate and unmute speakers in turn. Speakers will be
notified shortly before they are called to speak. D. When called, please limit your remarks to the time limit allotted. E. A timer will be shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom
application onto your phone from the Apple App Store or Google Play Store
and enter the Meeting ID below. Please follow the instructions B-E above.
4. Spoken public comments using a phone use the telephone number listed
below. When you wish to speak on an agenda item hit *9 on your phone so
we know that you wish to speak. You will be asked to provide your first and
last name before addressing the Council. You will be advised how long you
have to speak. When called please limit your remarks to the agenda item and time limit allotted.
5. PowerPoints, videos, or other media to be presented during public
comment are accepted only by email to City.Clerk@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the City Clerk will have them
shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic
storage devices are not accepted.
CLICK HERE TO JOIN Meeting ID: 362 027 238 Phone:1(669)900-6833