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Home My WebLink About2022-03-21 City Council Agenda 1 City Council Special Meeting Monday, March 21, 2022 5:00 PM Council Chambers & Virtual AMENDED Amended items appear below in RED Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged. HOW TO PARTICIPATE VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900-6833 The meeting will be broadcast on Cable TV Channel 26, live on YouTube at https://www.youtube.com/c/cityofpaloalto, and s t r e a m e d t o Midpen Media Center at https://midpenmedia.org. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. PUBLIC COMMENTS Public Comments will be accepted both in person and via Zoom meeting. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to city.council@cityofpaloalto.org and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your email subject line. CALL TO ORDER SPECIAL ORDERS OF THE DAY (5:00 - 5:20 PM) 1. Tokyo Paralympics Gold Medal Winner Palo Alto Resident Katie Holloway Bridge 2 Special Meeting March 21, 2022 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. AGENDA CHANGES, ADDITIONS AND DELETIONS PUBLIC COMMENT (5:20 - 5:35 PM) Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. CONSENT CALENDAR (5:35 - 5:40 PM) Items will be voted on in one motion unless removed from the calendar by three Council Members. 2. Approve Minutes from the March 7, 2022 City Council Meeting 3. Approval of a Construction Contract With Casey Construction, Inc. for Sewer Lateral Installation, Repair and Replacement and Wastewater Collection System Rehabilitation in a Total Not-to-Exceed Amount of $2,998,266 for a Three-Year Term Through June 2025 4. Authorize Transmittal of the 2021 Comprehensive Plan Annual Progress Report to the Office of Planning and Research and the 2021 Housing Element Annual Progress Report to the Department of Housing and Community Development 5. Accept the Stanford University Medical Center (SUMC) Annual Report for Fiscal Year 2020-2021 and Find the SUMC Parties in Compliance With the Development Agreement 6. Approval of Task Order Construction Contract C22183580 With MP Nexlevel of California, Inc. in the Amount not to exceed $8,815,809 for Trenching and Substructure Installation and Materials; Authorization for the City Manager to Negotiate and Execute Related but Unforeseen Change Orders Not-to-Exceed $881,581, for a Total Not-to-Exceed Amount of $9,697,390 Over Three Years 7. Approval of Construction Contract C22184073 with O'Grady Paving Inc. in the Amount of $1,200,234, and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not-to-Exceed Amount of $118,523, for the Fiscal Year 2022 Asphalt Paving, Capital Improvements Program Projects PE- 86070, PO-12001, PL-04010 and PO-89003 8. Approval of Amendment Number One to Contract C19173550 with Accela, Inc. to add the Accela Mobile Office and Accela Electronic Reporting Database Modules to this Online Services Contract, and to Increase the Compensation by an Amount Not-To-Exceed $57,210 for a New Total Not-to-Exceed Amount of $848,554 3 Special Meeting March 21, 2022 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. 9. Direct Staff to Relinquish S. Palo Alto Bikeways Project Grant Under OBAG2 and Reapply Under OBAG3 in May, 2022 to Allow For Additional Time to Meet Project Outreach, Design, and CEQA Requirements CITY MANAGER COMMENTS (5:40 - 6:00 PM) ACTION ITEMS Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 10. Adoption of an Interim Ordinance Establishing Objective Urban Lot Split Standards and Further Refinements to SB 9 Development Standards; Authorizing the Public Works Director to Publish Objective Standards Regarding Adjacent Improvements Related to SB 9 Projects; and Direction Regarding Listing Properties Eligible for Historic Status. (6:00 PM – 7:45 PM) Supplemental Memo Added 11. Approve the Housing Element Working Group and Planning and Transportation Commission Recommendations for the 2023-31 Housing Element Sites and Their Associated Unit Yields as Well as Potential Feedback on Housing Element Policies and Programs, or Other Housing-Related Direction to Staff. (7:45 PM – 9:45 PM) Late Packet Report Added COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS Members of the public may not speak to the item(s) ADJOURNMENT INFORMATION REPORTS Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda. 12. Rental Residential Vacancy Rate Determination for Three Plus Dwelling Units for Calendar Year 2021 OTHER INFORMATION • Standing Committee Meeting- Canceled Finance Committee 3/15 • Schedule of Meetings • Public Letters to Council 4 Special Meeting March 21, 2022 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. AMENDED AGEND ITEMS Items that have been added/modified from the original publication of the agenda are listed below. Any corresponding materials are appended to the end of the initial packet. If full items have been added to the Agenda, they will be denoted with a number staring with AA, meaning Amended Agenda item. 10. Adoption of an Interim Ordinance Establishing Objective Urban Lot Split Standards and Further Refinements to SB 9 Development Standards; Authorizing the Public Works Director to Publish Objective Standards Regarding Adjacent Improvements Related to SB 9 Projects; and Direction Regarding Listing Properties Eligible for Historic Status. (6:00 PM – 7:45 PM) Supplemental Memo Added 11. Approve the Housing Element Working Group and Planning and Transportation Commission Recommendations for the 2023-31 Housing Element Sites and Their Associated Unit Yields as Well as Potential Feedback on Housing Element Policies and Programs, or Other Housing-Related Direction to Staff. (7:45 PM – 9:45 PM) Late Packet Report Added 5 Special Meeting March 21, 2022 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom-based meeting. Please read the following instructions carefully. A. You may download the Zoom client or connect to the meeting in- browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. B. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. C. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. D. When called, please limit your remarks to the time limit allotted. E. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B-E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362 027 238 Phone:1(669)900-6833