HomeMy WebLinkAbout2021-12-13 City Council Agendas1
Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with the
option to attend by teleconference/video conference or in person. To maximize public safety
while still maintaining transparency and public access, members of the public can choose to
participate from home or attend in person. Information on how the public may observe and
participate in the meeting is located at the end of the agenda.
HOW TO PARTICIPATE
VIRTUAL PARTICIPATION
>/<, Z dK:K/E (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900-6833
The meeting will be broadcast on Cable TV Channel 26, live on YouTube at
https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center at
https://midpenmedia.org.
IN PERSON PARTICIPATION REQUIREMENT:
•Provide Proof of Vaccination or negative COVID-19 test (taken within 48
hours) and a photo ID
•Wear a mask at all times
•Maintain social distancing
•If you cannot or do not wish to comply, you can still participate virtually
TIME ESTIMATES
Time estimates are provided as part of the Council's effort to manage its time at
Council meetings. Listed times are estimates only and are subject to change
at any time, including while the meeting is in progress. The Council reserves
the right to use more or less time on any item, to change the order of items and/or
to continue items to another meeting. Particular items may be heard before or after
the time estimated on the agenda. This may occur in order to best manage the time
at a meeting or to adapt to the participation of the public.
PUBLIC COMMENTS
Public Comments will be accepted both in person and via Zoom meeting. All
requests to speak will be taken until 5 minutes after the staff’s presentation. Written
public co mments can be submitted in advance to city.council@cityofpaloalto.org and
will be provided to the Co uncil and available for inspection on the City’s
website. Please clearly indicate which agenda item y ou are referencing in your
email subject line.
HEARINGS REQUIRED BY LAW
Applicants and/or appellants may have up to ten minutes at the outset of the publ ic
discussion to make their remarks and up to three minutes for concluding remarks
after other members of the public have spoken.
City Council
Special Meeting
Monday, December 13, 2021
5:00 PM
Council Chambers
AMENDED AGENDA
Agenda changes will appear in red below
2 Special Meeting December 13, 2021
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
CALL TO ORDER
CLOSED SESSION (5:00 - 6:00 PM)
Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker.
1.CONFERENCE WITH LABOR NEGOTIATORS City Designated
Representatives: City Manager and his Designees Pursuant to Merit
System Rules and Regulations (Ed Shikada, Kiely Nose, Rumi Portillo,
Sandra Blanch, Nicholas Raisch, Molly Stump, and Terence Howzell)
Employee Organization: Service Employees International Union,
(SEIU) Local 521, Utilities Management and Professional Association of
Palo Alto (UMPAPA)Palo Alto Peace Officer’s Association (PAPOA), Palo
Alto Police Management Association (PMA), International Association of
Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs Association (FCA),
; Authority: Government Code Section 54957.6 (a)
AT THIS TIME THE COUNCIL WILL CONVENE TO A REGULAR MEETING
City Council
Regular Meeting
Monday, December 13, 2021
6:00 PM
SPECIAL ORDERS OF THE DAY (6:00- 6:25 PM)
2.Adoption of Resolution for Karen McAdams Upon Her Retirement
3.Appointment of Candidates for the Architectural Review Board, Historic
Resources Board, Parks and Recreation Commission, and Planning and
Transportation Commission
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (6:25 - 6:50 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of
Oral Communications period to 30 minutes.
CONSENT CALENDAR (6:50 - 7:00 PM)
Items will be voted on in one motion unless removed from the calendar by three Council Members.
4.Approval of Minutes November 29, 2021 City Council Meeting
Public
Comments
3 Special Meeting December 13, 2021
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
5.Approval of Amendment Number 1 to Contract Number C21179861
with Downtown Streets, Inc., for Downtown Cleaning Services, in
Order to Extend the Term by Two Years (through January 11th, 2024),
Increase the Total Not to Exceed Amount to $323,244, and Correct a
Clerical Error in the Contractor's Name.
6.Approval of Contract Number C20182200 With Cratus, Inc. in the
Amount of $3,444,302 for Sanitary Sewer Replacement Project 30
(WC-17001) in the Ventura, Charleston Meadows, Fairmeadow, and
Palo Verde Neighborhoods; Authorization for the City Manager to
Negotiate and Execute Related Change Orders Not-to-Exceed
$344,430, for a Total Not-to-Exceed Amount of $3,788,732; and
Approval of Budget Amendments in the Wastewater Collection Fund
7.Approval and Authorization for the City Manager or Their Designee to
Execute the Following Three Utilities Public Benefits Program Contract
Amendments: 1) Amendment Number 3 to Eagle Systems
International, Inc. DBA Synergy Companies C15159126, Extending the
Term for One Additional Year With no Increase in Compensation; 2)
Amendment Number 4 to Eagle Systems International, Inc. DBA
Synergy Companies C15159125, extending the Term for One
Additional Year With no Increase in Compensation; 3) Amendment
Number 3 to CLEAResult Consulting, Inc. C15159135 extending the
Term for One Additional Year With no Increase in Compensation
8.Approval of a Professional Services Agreement With CLEAResult for
Efficiency and Electrification Program Services for Small to Medium
Business and Commercial Customers for a Total Not-to-Exceed Amount
$2,571,714 for a Three-Year Term Through December 31, 2024
9.Approval of a resolution amending the City of Palo Alto's Employee
Flexible Benefits Plan as a provision of the Consolidated Appropriations
Act of 2021 and the American Rescue Plan Act of 2021 (ARPA) as they
relate to Employee Health Care and Dependent Care Flexible Spending
Accounts
10.Approval of Amendment No. 3 to Contract C17166591 with Susan
Zoccola, LLC to increase the contract amount by $35,000 for a total
not to exceed amount of $135,000 and to extend the term through
December 2023 to complete the artwork associated with the
Charleston-Arastradero Corridor Project.
11.Approval of Contract S20178749 Amendment No. 2 with LCT
SOFTWARE, LLC in the Amount of $70,800 for a New Not to Exceed
Amount of $174,330 for Electronic Document Review Software related
QA
QA
QA
4 Special Meeting December 13, 2021
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
to the city’s Land Use and Permitting System Through December 31,
2022.
12.Adoption of a Resolution Approving an Application and Making
Required Findings for Proposition 68 Per Capita Grant Funds for
Boulware Park Improvement Project in the Amount of $218,000
13.Request for Authorization to Amend the Existing Legal Service
Agreement With the Law Firm of Colantuono, Highsmith & Whatley, PC
(Contract S17167696) to Increase the Contract Amount by an
Additional $70,000 for a new Not-to-Exceed Amount of $455,000 and
to Extend the Term to October 1, 2024
14.Adoption of Revisions to Management and Professional Employees
Compensation Plan
15.Approval of a Memorandum of Understanding Between the City of Palo
Alto Police Department and the City of Campbell for the Santa Clara
County Specialized Enforcement Team (SCCSET) for a Period of Ten
Years at a Cost of $10,000 or $5,000 Annually Depending on PAPD
Participation
16.Adoption of an Ordinance Restating Procedures For Expedited
Permitting Processing For Electric Vehicle Charging Systems.
17.Approval of a License Agreement With New Cingular Wireless PCS,
LLC, to Continue Operating the Communications Site on the City
Owned Property Located at 1082 Colorado Avenue
18.Adoption of a Resolution Authorizing the City Manager to Execute
Participation Agreements on behalf of Palo Alto to Enter Into the
Settlement Agreements with McKesson Corporation, Cardinal Health,
Inc., AmerisourceBergen Corporation, Johnson & Johnson, Janssen
Pharmaceuticals, Inc., Ortho-McNeil-Janssen Pharmaceuticals, Inc., and
Janssen Pharmaceuitca, Inc., Agree to the Terms of the MOU Allocating
Settlement Proceeds, and Authorize Entry Into the MOU with the
California Attorney General (Late Packet Report)
CITY MANAGER COMMENTS (7:00 - 7:25 PM)
ACTION ITEMS
Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials,
Unfinished Business and Council Matters.
5 Special Meeting December 13, 2021
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
19.Progress Report on the Sustainability and Climate Action Plan Update
and S/CAP Ad Hoc Committee Work, and Acceptance of the S/CAP
Three-Year Work Plan
20A. Approval of Employee Appreciation Leave of Three Days (Not to
Exceed 36 Hours) On A One-time Basis for City of Palo Alto Employees
to be Used Between December 19, 2021 through January 8, 2022, and
Authorize the City Manager or Their Designee to Execute Agreements
With Designated Employee Representative Groups
20B. Approval of Amendments to the Employment Agreements Between
the City of Palo Alto and Council Appointed Officers, Specifically the
City Attorney and the City Manager
*Note 20A and 20B will be discussed and voted as one item
21.Discussion and Possible Direction Regarding In-Person, Remote, or
Hybrid City Council and Board and Commission Meetings (Title Change
and Late Packet Report)
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
Members of the public may not speak to the item(s)
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for
action during this meeting’s agenda.
22.Property Leases Entered into by City Manager Under Palo Alto
Municipal Code Section 2.30.210(h), and Reported Per Section Code
2.30.710 Fiscal Year 2021
23.Annual Status Report on the Developer Impact Fees Schedule as of
June 30, 2021
OTHER INFORMATION
Standing Committee Meetings
Policy and Services Committee Meeting December 14, 2021
City Schools Liaison Committee December 16, 2021
Schedule Of Meetings
Public Comment Letters to Council
Public
Comments
Presentation
Presentation
6 Special Meeting December 13, 2021
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
Memorandum of Understanding (MOU) Allocating Settlement Proceeds,
and Authorize Entry Into the MOU with the California Attorney General
(Late Packet Report)
21. Discussion and Possible Direction Regarding In-Person, Remote, or
Hybrid City Council and Board and Commission Meetings (Title Change
and Late Packet Report)
AMENDED AGENDA ITEMS
Items that have been added/modified from the original publication of the agenda are listed below. Any
corresponding materials are appended to the end of the initial packet. If full items have been added to the Agenda,
they will be denoted with a number staring with AA, meaning Amended Agenda item.
18. Adoption of a Resolution Authorizing the City Manager to Execute
Participation Agreements on Behalf of the City of Palo Alto to Enter
Into Settlement Agreements Regarding Manufacture and Distribution
of Opioid Products with McKesson Corporation, Cardinal Health, Inc.,
AmerisourceBergen Corporation, Johnson & Johnson, Janssen
Pharmaceuticals, Inc., Ortho-McNeil-Janssen Pharmaceuticals, Inc.,
and Janssen Pharmaceuitca, Inc., Agree to the Terms of the
7 Special Meeting December 13, 2021
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via
email, teleconference, or by phone.
1. Written public comments may be submitted by email to
city.council@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to
access a Zoom-based meeting. Please read the following instructions
carefully.
A. You may download the Zoom client or connect to the meeting in-
browser. If using your browser, make sure you are using a current,
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers
including Internet Explorer.
B. You may be asked to enter an email address and name. We request
that you identify yourself by name as this will be visible online and will
be used to notify you that it is your turn to speak.
C. When you wish to speak on an Agenda Item, click on “raise hand.” The
Clerk will activate and unmute speakers in turn. Speakers will be
notified shortly before they are called to speak.
D. When called, please limit your remarks to the time limit allotted.
E. A timer will be shown on the computer to help keep track of your
comments.
3. Spoken public comments using a smart phone will be accepted through
the teleconference meeting. To address the Council, download the Zoom
application onto your phone from the Apple App Store or Google Play Store
and enter the Meeting ID below. Please follow the instructions B-E above.
4. Spoken public comments using a phone use the telephone number listed
below. When you wish to speak on an agenda item hit *9 on your phone so
we know that you wish to speak. You will be asked to provide your first and
last name before addressing the Council. You will be advised how long you
have to speak. When called please limit your remarks to the agenda item and
time limit allotted.
>/<, Z dK:K/E Meeting ID: 362 027 238 Phone:1(669)900-6833