The URL can be used to link to this page

Home My WebLink About2021-12-06 City Council Agendas 1 City Council Special Meeting Monday, December 6, 2021 5:00 PM Council Chambers AMENDED AGENDA Agenda changes will appear in red below Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. HOW TO PARTICIPATE VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900-6833 The meeting will be broadcast on Cable TV Channel 26, live on YouTube at https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center at https://midpenmedia.org. IN PERSON PARTICIPATION REQUIREMENT: • Provide Proof of Vaccination or negative COVID-19 test (taken within 48 hours) and a photo ID • Wear a mask at all times • Maintain social distancing • If you cannot or do not wish to comply, you can still participate virtually TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. PUBLIC COMMENTS Public Comments will be accepted both in person and via Zoom meeting. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted i n advance to city.council@cityofpaloalto.org and will be provided to the Council and available for inspection on the City’s web site. Please clearly indicate which agenda item you are referencing in you r email subject line. HEARINGS REQUIRED BY LAW 2 Special Meeting December 6, 2021 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. CALL TO ORDER CLOSED SESSION (5:00 - 6:00 PM) Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 1. CONFERENCE WITH CITY ATTORNEY-EXISTING LITIGATION Subject: Joel Alejo v. City of Palo Alto, et al. Santa Clara County Superior Court Case No. 21CV378968 Authority: Government Code Section 54956.9(d)(1) 2. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Rumi Portillo, Sandra Blanch, Nicholas Raisch, Molly Stump, and Terence Howzell) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA)Palo Alto Peace Officer’s Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs Association (FCA), ; Authority: Government Code Section 54957.6 (a) AGENDA CHANGES, ADDITIONS AND DELETIONS PUBLIC COMMENT (6:10 - 6:30 PM) Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. CONSENT CALENDAR (6:30 - 6:35 PM) Items will be voted on in one motion unless removed from the calendar by three Council Members. 3. Approval of Minutes November 16, 2021 and November 22, 2021 City Council Meeting 4. Approval of contract with Life Insurance Company of North America (CIGNA) for Underwriting of the City of Palo Alto’s Group Life, Accidental Death and Dismemberment (AD&D), and Long Term Disability Insurance (LTD) Plans for Up to Three Years for a total not to exceed $1,920,000. 5. Adoption of a Resolution for the Santa Clara County Historical Heritage Grant Program Authorizing the Application and Receipt of Grant Funds 3 Special Meeting December 6, 2021 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. by the City of Palo Alto for the Roth Building (300 Homer Ave) Elevator Restoration 6. Amendment No. One with Ten Geographic Information Systems (GIS) On-Call Professional Service Contracts with: 1) Critigen LLC; 2) GIS Solutions, Inc.; 3) Utility DataContracts, Inc.; 4) Turf Image, Inc.; 5) Vestra Resources, Inc.; 6) Michael Baker International, Inc.; 7) iSpatial Techno Solutions, Inc.; 8) Geographic Information Services, Inc.; 9) Seven Tablets, Inc.; and, 10) Timmons Group, Inc., C20174611(A-F), Increasing the Not-To-Exceed Amount from $700,000 Annually for Contract Year 1, to $1,500,000 Annually for Contract Years 2 through 5, for a Total Not-to-Exceed Amount $6,700,000 over the Five-Year Term Across All Ten On-Call GIS Contracts 7. Amendment Number 1 to Contract Number C19173686 with OpenCities, Inc. to Add to Increase the Scope of Services to Add Additional Website Functionalities such as a Junior Museum Sub- Website, and Increase the Compensation Amount Accordingly, by $167,317 for a New Not-to-Exceed Contract Amount of $434,517 through FY25 8. Approval of a Purchase Order with Interstate Truck Center d/b/a Valley Peterbilt in an Amount Not-to-Exceed $391,002 for the Purchase of a 2023 Peterbilt 537 with an American Truck and Trailer Body Service Body, Utilizing a Sourcewell Cooperative Purchase Agreement; and Approval of a Fiscal Year 2022 Budget Amendments in the Vehicle Replacement and Maintenance Fund Scheduled Vehicle and Equipment Replacement Capital Project (VR-22000) and the Gas Fund CITY MANAGER COMMENTS (6:35 - 6:50 PM) ACTION ITEMS Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 9. Adoption of Interim Urgency Ordinance Amending Titles 18 and 21 in Response to Senate Bill 9; Adoption of an Interim Ordinance Amending Titles 18 and 21 in Response to Senate Bills 9 and 478; Adoption of Objective Design Standards for SB 9 Projects; and Referral of Work on a Permanent Ordinance to the Planning and Transportation Commission and the Architectural Review Board. (6:50 - 8:30 PM) 10. Discuss and Provide Direction to Staff on Development of New Parking Facilities in the University Avenue Downtown Including Consideration of: (a) Resuming Work on the Garage Project at 375 Hamilton Avenue; 4 Special Meeting December 6, 2021 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. or (b) Issuing a Request for Information (RFI) from Private Partners Regarding Development of Parking Using Parking In-Lieu Fees, Potentially in Conjunction with Housing or Other Uses, on Private or City-Owned Properties (Late Packet Report) (8:30 - 10:30 PM) COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS Members of the public may not speak to the item(s) ADJOURNMENT INFORMATION REPORTS Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda. 11. Informational Report on the Annual Review of the City’s Renewable Procurement Plan, Renewable Portfolio Standard Compliance, and Carbon Neutral Electric Supplies for 2020 AMENDED AGENDA ITEMS Items that have been added/modified from the original publication of the ag enda are listed below. Any corresponding materials are appended to the end of the initial packet. If full items have been added to the Agenda, they will be denoted with a number staring with AA, meaning Amended Agenda item. 10. Discuss and Provide Direction to Staff on Development of New Parking Facilities in the University Avenue Downtown Including Consideration of: (a) Resuming Work on the Garage Project at 375 Hamilton Avenue; or (b) Issuing a Request for Information (RFI) from Private Partners Regarding Development of Parking Using Parking In-Lieu Fees, Potentially in Conjunction with Housing or Other Uses, on Private or City-Owned Properties (Late Packet Report) OTHER INFORMATION Standing Committee Meetings Finance Committee Meeting December 7, 2021 Schedule of Meetings 5 Special Meeting December 6, 2021 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom-based meeting. Please read the following instructions carefully. A. You may download the Zoom client or connect to the meeting in - browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. B. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. C. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. D. When called, please limit your remarks to the time limit allotted. E. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B-E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362 027 238 Phone:1(669)900-6833