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Home My WebLink About2021-11-01 City Council Agendas1 City Council Special Meeting Monday, November 1, 2021 5:00 PM Council Chambers & Virtual AMENDED AGENDA Amended items are listed in Red Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate in the meeting from home or attend the meeting in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. HOW TO PARTICIPATE VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900-6833 The meeting will be broadcast on Cable TV Channel 26, live on YouTube at https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center at https://midpenmedia.org. IN PERSON PARTICIPATION. YOU MUST: •Provide Proof of Vaccination or negative COVID-19 test (taken within 48 hours) and a photo ID •Wear a mask at all times •Maintain social distancing •If you cannot or do not wish to comply, you can still participate virtually TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. PUBLIC COMMENTS Public Comments will be accepted both in person and via Zoom meeting. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to city.council@ cityofpaloalto.org and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your email subject line. HEARINGS REQUIRED BY LAW Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. 2 Special Meeting November 1, 2021 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. CALL TO ORDER Closed Session (5:00 PM – 6:00 PM) Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per spe aker. 1.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Rumi Portillo, Sandra Blanch, Nicholas Raisch, Molly Stump, and Terence How zell) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA)Palo Alto Peace Officer’s Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs Association (FCA), ; Authority: Government Code Section 54957.6 (a) SPECIAL ORDERS OF THE DAY (6:00 – 6:10 PM) 2.Proclamation for the 100th Anniversary of the Garden Club of Palo Alto 3.Pets In Need AGENDA CHANGES, ADDITIONS AND DELETIONS PUBLIC COMMENT (6:10 – 6:30 PM) Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. CONSENT CALENDAR (6:30 – 6:35 PM) Items will be voted on in one motion unless removed from the calendar by three Council Members. 4.Approval of Minutes October 18, 2021 5.SECOND READING: Adopt an Ordinance Amending Palo Alto Municipal Code Title 10 (Parking) to Allow Virtual Parking Permits and Update Definitions and Procedures; and Direct Staff to Implement Virtual Parking Permits in a Phased Approach (FIRST READING: October 4, 2021 PASSED: 7-0) 6.Approval of Five-year Memorandum of Agreement with Stanford University regarding City’s Traffic Control Services during Athletic Events, Costing Each Party Roughly $8,000 per Athletic Event with Seven Expected Events Each Year 7.Approval of the Acceptance and Appropriation of Federal Staffing for Adequate Fire and Emergency Response (SAFER) Grant Funds: 1) 3 Special Meeting November 1, 2021 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. Amendment to the FY 2022 Table of Organization to Add 5.0 FTE Firefighter Positions, and 2) Appro val of Budget Amendments (Requires 2/3 Approval) in the General Fund 8.Approve a Design Change to the Public Safety Building Community Room Exterior Supplemental Report Added 9.Accept the Stanford University Medical Center (SUMC) Annual Report for Fiscal Years 2017-2018, 2018-2019 and 2019-2020 and Find the SUMC Parties in Compliance With the Development Agreement 10.Staff and the Finance Committee Recommend the City Council Approve Design Guidelines for the 2022 Electric Cost of Service and Rates Analysis 11.Approve Modifications to the University Avenue and California Avenue Parking Policy to Expand Eligibility for City Garage Parking Permits and Update Feeds; Adopt an Ordinance to Amend the FY 2022 Municipal Fee Schedule Increasing Parking Permit Fees; Adopt Three Resolutions Modifying the Downtown, Evergreen Park Mayfield, and Southgate Residential Preferential Parking (RPP) Programs to Reduce Employee Parking in the RPP Districts and Allow for Monthly Employee Permits; and Direct Staff to Develop a Program to Alleviate Parking Requirements in the California Avenue Area (Continued From October 26, 2020) 12.SECOND READING: Adopt Ordinance to Establish Fire Department Ambulance Subscription Program Fees (FIRST READING: October 18, 2021 PASSED: 6-1, Tanaka no) AA1. Adoption of a Resolution Authorizing Use of Teleconferencing for Council Meetings During Covid-19 State of Emergency CITY MANAGER COMMENTS (6:35 – 7:00 PM) ACTION ITEMS Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 13.Adoption of an Ordinance Amending Existing Palo Alto Municipal Code Chapter 5.20, Collection, Removal and Disposal of Refuse, and Adding Chapter 5.40, Edible Food Recovery, to Comply with Senate Bill 1383 (Short-Lived Climate Pollutants Reduction Strategy); Finding of Exemption from CEQA Review; Adoption of a Resolution Amending the Administrative Penalty Schedule to add the SB 1383 Requirements; Q&A Public Comment At-Places Memo Presentations Presentations 4 Special Meeting November 1, 2021 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. and Review of Other Requirements Related to Senate Bill 1383. (7:00 – 8:00 PM) 14.Adoption of an Amended Resolution Authorizing the City Manager to Apply for California Project Homekey Funds in Conjunction with LifeMoves For an 88-unit Emergency Shelter Project at a Portion of the LATP site (1237 North San Antonio Road) Supplemental Report Added (8:00 – 9:00 PM) 15.Review Three Grade Separation Design Alternatives for Churchill Avenue and Confirm Which Alternative(s) Continue Towards Selection of Preferred Alternative, and Direction to City Staff for Conducting Additional Studies for Consideration of Final/Preferred Alternative; and Authorize Staff to Negotiate with AECOM for Additional Scope of Work for Amendment to the Contract Title Only Updated (9:00 – 10:30 PM) COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS Members of the public may not speak to the item(s) ADJOURNMENT INFORMATION REPORTS Information reports are provided for informational purposes only to th e Council and the public but are not listed for action during this meeting’s agenda. 16.Sales Tax Digest Summary Calendar 2021 Q2 AMENDED AGENDA ITEMS Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 3.Pets In Need – Item removed by presenter 8 Approve a Design Change to the Public Safety Building Community Room Exterior Supplemental Report Added AA1. Adoption of a Resolution Authorizing Use of Teleconferencing for Council Meetings During Covid-19 State of Emergency 14.Adoption of an Amended Resolution Authorizing the City Manager to Apply for California Project Homekey Funds in Conjunction with LifeMoves For an 88-unit Emergency Shelter Project at a Portion of the LATP site (1237 North San Antonio Road) Supplemental Report Added Public Comment Presentations Presentations 5 Special Meeting November 1, 2021 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. 15. Review Three Grade Separation Design Alternatives for Churchill Avenue and Confirm Which Alternative(s) Continue Towards Selection of Preferred Alternative, and Direction to City Staff for Conducting Additional Studies for Consideration of Final/Preferred Alternative; and Authorize Staff to Negotiate with AECOM for Additional Scope of Work for Amendment to the Contract (Title Only Updated) OTHER INFORMATION Standing Committee Meetings Finance Committee Meeting November 2, 2021 Public Letters to Council 6 Special Meeting November 1, 2021 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to hybrid meetings via in- person, teleconference, by phone, or by email. All requests to speak will be taken until 5 minutes after the Staff’s presentation. 1. In-person public comments will be accepted by the Clerk when a completed speaker request card, located on the table at the entrance to the Council Chambers, is delivered to the Clerk. You are not required to give your name on the speaker card in order to speak to the Council, but it is encouraged and very helpful. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom-based meeting. Please read the following instructions carefully. A. You may download the Zoom client or connect to the meeting in- browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. B. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. C. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. D. When called, please limit your remarks to the time limit allotted. E. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B-E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. 5. Written public comments may be submitted by email to city.council@cityofpaloalto.org. CLICK HERE TO JOIN Meeting ID: 362 027 238 Phone:1(669)900-6833