HomeMy WebLinkAbout2021-06-21 City Council AgendasCity Council
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CCM Monday, June 21, 2021
Special Meeting
5:00 PM
Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in
the Council Chambers on the Thursday 11 days preceding the meeting.
***BY VIRTUAL TELECONFERENCE ONLY***
CLICK HERE TO JOIN Meeting ID: 362 027 238 Phone:1(669)900-6833
Pursuant to the provisions of California Governor’s Executive Order N-29-20,
issued on March 17, 2020, to prevent the spread of Covid-19, this meeting
will be held by virtual teleconference only, with no physical location. The
meeting will be broadcast on Cable TV Channel 26, live on YouTube at
https://www.youtube.com/c/cityofpaloalto, and Midpen Media Center at
https://midpenmedia.org. Members of the public who wish to participate by
computer or phone can find the instructions at the end of this agenda. To
ensure participation in a particular item, we suggest calling in or connecting
online 15 minutes before the item you wish to speak on.
PUBLIC COMMENT
Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the
presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker
request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to
discussion of the item. You are not required to give your name on the speaker card in order to speak to the
Council, but it is very helpful. Public comment may be addressed to the full City Council via email at
City.Council@cityofpaloalto.org.
TIME ESTIMATES
Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times
are estimates only and are subject to change at any time, including while the meeting is in progress.
The Council reserves the right to use more or less time on any item, to change the order of items and/or to
continue items to another meeting. Particular items may be heard before or after the time estimated on the
agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the
public.
HEARINGS REQUIRED BY LAW
Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their
remarks and up to three minutes for concluding remarks after other members of the public have spoken.
Call to Order
Special Orders of the Day 5:00-5:30 PM
1.Presentation by the Palo Alto Art Foundation
2.Adoption of a Resolution Expressing Appreciation to Beth Minor
Upon her Retirement
REVISED
Public Comment
2 June 21, 2021
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Agenda Changes, Additions and Deletions
Oral Communications 5:30-5:45 PM
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of
Oral Communications period to 30 minutes.
Minutes Approval 5:45-5:50 PM
3.Approval of Action Minutes for the June 7, 2021 City Council Meeting
AT THIS TIME THE COUNCIL WILL CONVENE TO A REGULAR MEETING
MONDAY, JUNE 21, 2021
Regular Meeting
6:00 PM
Consent Calendar 6:00-6:05 PM
Items will be voted on in one motion unless removed from the calendar by three Council Members.
4.Adoption of the Fiscal Year 2022 Investment Policy
5.Approval to Utilize California Department of Technology CALNET
Cellular Voice and Data Services Contract (C4-CVD-19-001-03) With
Cellco Partnership D/B/A Verizon Wireless Through May 22, 2023 and
Including Possible Extension Through May 22, 2027, With an
Anticipated Cost of $350,000 Annually; CALNET Data Networks and
Communications Services Contract (C4-DNCS-19-001-40) With AT&T
Corporation Through June 30, 2025 and Including Possible Extension
Through June 30, 2028; CALNET Legacy Telecommunications Voice
and Data Services Contract (C4-LEG-12-10-TS-01) With AT&T
Corporation Through January 2, 2026 and Including Possible Extension
Through January 2, 2029; and CALNET Cellular Voice and Data
Services Contract (C4-CVD-19-001-04) With AT&T Mobility Through
June 30, 2023 and Including Possible Extension Through June 30,
2027, With an Anticipated Cost of $300,000 Annually
6.Approval of Contract Amendment Number 3 to Contract Number
C15159248 With Geodesy, to Extend the Term for Three-years Ending
June 30, 2024, and add $535,000 for a new Not-to-Exceed Amount of
$1,930,000, for Geographic Information Systems (GIS) Maintenance,
Support, Consulting and Department-specific GIS Data Support
Services
3 June 21, 2021
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7.Approval of Contract Amendment Number 1 to Contract Number
C19174715 With Swatt Miers Architects, Inc in the Amount of $89,000
for the Animal Shelter Renovation, Capital Improvement Program
Project, PE-19002
8.Approve and Authorize the City Manager or Designee to Execute
Amendment Number 9 With McCandless Limited LLC for a Three-year
Lease Renewal at 1005 and 1007 Elwell Court Ending August 2024
9.Approval of Amendment Number 1 to Contract Number C19173980
With Rincon Consultants, Inc. in the Amount of $27,045 for a Total
Not-to-Exceed Amount of $170,497 and Extend the Term to January
31, 2022, for Preparation of an Initial Study of the Mitigated Negative
Declaration for the Cubberley Concept Plan
10.Approval of two Blanket Purchase Orders With Bound Tree Medical,
LLC and Life-Assist for the Purchase of Medical Supplies and Services
Not-to-Exceed $132,000 per Year, for a Total Not-to-Exceed Amount
of $660,000 for up to Five years
11.Adoption of a Resolution Making Required Findings to Continue Palo
Alto's Participation in the Santa Clara County Abandoned Vehicle
Abatement Service Authority (AVASA) Program for a Fourth 10-year
Term and Continue Collection of a $1 Fee to Fund the Authority
12.Approval of Amendment Number 2 to Contract Number C20176363
With Magellan Advisors, LLC, for: 1) a Detailed Engineering Design of
the new Fiber Backbone Expansion and Fiber-to-the-Home; 2) to
Increase Compensation for a Total Not-to-Exceed Amount of
$2,914,331; and 3) Approval of a Budget Amendment in Fiscal Year
2021 for the Fiber Optics Fund
13.Approval of Contract Number C21181223A With Integrated Design
360, LLC and Approval of Contract Number C21181223B With Integral
Group Holdings, LLC for a Shared Not-to-Exceed Amount of $750,000,
to Provide Sustainability Services for Green Building, Energy Reach
Code, and the Sustainability Climate Action Plan for a Term of Three -
years Through June 2024
14.Approval of Construction Contract Number C21181691 With Best
Contracting Services, Inc in the Amount of $1,710,000; and
Authorization for the City Manager to Negotiate and Execute Change
Orders up to a Not-to-Exceed Amount of $171,000 for the Municipal
Service Center A, B, & C Roof Replacement Project, Capital
Improvement Program Project PF-17000
Q&A
Q&A
4 June 21, 2021
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15.Approval of a Lease Amendment Between 285 Hamilton LLC and the
City of Palo Alto for the Premises Located at 285 Hamilton Avenue for
a 48-month Term at a Starting Base Rent of $43,890 per Month and
Increasing 3 Percent Annually
16.Approval of Contract Amendment Number 1 to Contract Number
C18169712 With OB Sports Golf Management (Baylands) LLC for a
Period of Three-years for a Not-to-Exceed Increase Amount of
$8,878,721 for the Management of Golf Course Operations at the
Baylands Golf Links; and Approval of Contract Amendment Number 1
to Contract Number C18171872 With OB Sports Golf Management
(Baylands), LLC for a Period of Three-years for Restaurant Licensing to
Provide Food and Beverage Services
17.Staff Recommends the City Council Approve the Board and
Commission 2021-2022 Work Plans
18.Adoption of an Ordinance Establishing Board and Commission Term
Limits, Consolidating Appointments to March of Each Year, a nd
Codifying the Human Relations Commission's Existing Role of
Recommending Grant Funding; and Adoption of a Resolution
Establishing Term Limits for the Storm Water Management Oversight
Committee
19.SECOND READING: Adoption of an Interim Ordinance of the Council
Temporarily Continuing the Expansion of Outdoor Dining, Retail and
Other Activities on Public and Private Property and Relaxing
Regulations Regarding Onsite Parking, On-site Sale of Alcohol,
Design/Architectural Review, Permit Fees, and Alcohol Consumption in
Public Places, All to Facilitate Such Outdoor use (FIRST READING: June
7, 2021 PASSED: 5-2 DuBois, Kou no)
20.PUBLIC HEARING: Adoption of a Resolution Determining the City's
Proposition 4 Appropriations Limit (GANN Limit) for Fiscal Year 2022
21.Approval of Five 5.5 Year Contracts, Number C21179265A-E for
Regional Water Quality Control Plant (RWQCP) On-call Construction
Management and Inspection Services With: 1) MNS Engineers, Inc.; 2)
CDM Smith; 3) Carollo Engineers; 4) Tanner Pacific, Inc.; and 5) MCK
Americas Inc. for a Total Not-to-Exceed Amount of $1 per Contract;
Approval and Authorization of the City Manager or Their Designees to
Select one Consultant for Construction Management Services for the
Primary Sedimentation Tanks Rehabilitation and Equipment Room
Electrical Upgrade Project (WQ-14003) at the Regional Water Quality
Control Plant
MEMO
MEMO
Public Comment
Public Comment
5 June 21, 2021
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City Manager Comments 6:05-6:15 PM
Action Items
Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials,
Unfinished Business and Council Matters.
6:20-7:15 PM
22.PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year
2022, Including Operating and Capital Budgets and Municipal Fee
Schedule; and Adoption of a Revised Compensation Plan for
Management and Professional Employees
7:15-7:45 PM
23.Adoption of six Resolutions: 1) Approving the Fiscal Year (FY) 2022
Electric Utility Financial Plan, Including Proposed Reserve Transfers,
and Amending Utility Rate Schedules E -EEC-1, E-NSE-1, E-2-G, E-4-G
and E-7-G; 2) Amending Utility Rate Schedule E-HRA; 3) Approving
the FY 2022 Gas Utility Financial Plan, Including Proposed Transfers,
Amending the Gas Utility Reserve Management Practices, and Adopting
a Gas Rate Increase by Amending Utility Rate Schedules G -1, G-2, G-3
and G-10; 4) Approving the FY 2022 Water Utility Financial Plan and
Reserve Transfer; 5) Amending Utility Rate Schedule D -1 Increasing
the Storm Water Management Fee by 2.0 Percent per Month per
Equivalent Residential Unit for FY 2022; and 6) Amending Util ity Rate
Schedules EDF-1 and EDF-2 to Increase Dark Fiber Rates 2.0 Percent
7:45-8:30 PM
24.Approve and Authorize the City Manager or Their Designee to Execute
a Seven-year License Agreement With two Five-year Renewal Options
and Monthly Rent Payments of $2,100 Between the City and Tesla,
Inc. for a 19-stall Tesla Supercharging Station in the Bryant/Lytton
Garage at 445 Bryant Street; Review and Provide Direction on a Draft
Administrative Policy on Unsolicited Proposals
8:30-9:15 PM
25.Colleagues Memo Regarding the Palo Alto Museum (Roth Building)
From Council Members Kou and Stone, and Vice Mayor Burt
9:15-10:15 PM
26.Colleagues Memo on Affordable Housing Commercial Impact Fees
From Council Members Filseth and Kou
21A.Approval of an Employment Agreement and Appointment of Lesley
Milton to the Position of City Clerk at an Annual Salary of $175,000
6:15-6:20 PM
Presentation
Public Comment
Presentation
Presentation
Public Comment
Memo
6 June 21, 2021
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Council Member Questions, Comments and Announcements
Members of the public may not speak to the item(s)
Adjournment
AMERICANS WITH DISABILITY ACT (ADA)
Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who
would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may
contact (650) 329-2550 (Voice) 24 hours in advance.
7 June 21, 2021
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Additional Information
Informational Reports
Parking Workplan and Schedule Informational Update
Informational Report for Community and Economic Recovery: City Priority
Initiatives Focus Area - Foothills Fire Mitigation and Safety Improvement
Strategies
2020 Palo Alto Transportation Management Association Annual Report, 2020
Downtown Commute Survey, and 2021 Strategic Business Plan Summary
The City's Relationship With the Association of Bay Area Governments
(ABAG)
Second Progress Report on Palo Alto's Community and Economic Recovery
Workplan
Private Tree Failure at 2353 Webster Street
Schedule of Meetings
Schedule of Meetings
Public Letters to Council
Set 1 Set 2
8 June 21, 2021
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Public Comment Instructions
Members of the Public may provide public comments to teleconference
meetings via email, teleconference, or by phone.
1. Written public comments may be submitted by email to
city.council@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted
through the teleconference meeting. To address the Council, click on
the link below to access a Zoom-based meeting. Please read the
following instructions carefully.
A. You may download the Zoom client or connect to the meeting in-
browser. If using your browser, make sure you are using a
current, up-to-date browser: Chrome 30+, Firefox 27+,
Microsoft Edge 12+, Safari 7+. Certain functionality may be
disabled in older browsers including Internet Explorer.
B. You may be asked to enter an email address and name. We
request that you identify yourself by name as this will be visible
online and will be used to notify you that it is your turn to speak.
C. When you wish to speak on an Agenda Item, click on “raise
hand.” The Clerk will activate and unmute speakers in turn.
Speakers will be notified shortly before they are called to speak.
D. When called, please limit your remarks to the time limit allotted.
E. A timer will be shown on the computer to help keep track of your
comments.
3. Spoken public comments using a smart phone will be accepted
through the teleconference meeting. To address the Council, download
the Zoom application onto your phone from the Apple App Store or
Google Play Store and enter the Meeting ID below. Please follow the
instructions B-E above.
4. Spoken public comments using a phone use the telephone number
listed below. When you wish to speak on an agenda item hit *9 on
your phone so we know that you wish to speak. You will be asked to
provide your first and last name before addressing the Council. You
will be advised how long you have to speak. When called please limit
your remarks to the agenda item and time limit allotted.
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