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Home My WebLink About2011-05-02 City Council AgendasCITY OF PALO ALTO Special Meeting CITY COUNCIL Council Chambers May 2, 2011 6:00 PM Agenda posted according to PAMC Section 2.04.070. A binder containing supporting materials is available in the Council Chambers on the Friday preceding the meeting. 1 May 2, 2011 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Call to Order Closed Session Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and Regulations (James Keene, Pamela Antil, Dennis Burns, Lalo Perez, Joe Saccio, Sandra Blanch, Marcie Scott, Darrell Murray) Employee Organization: International Association of Fire Fighters (IAFF), Local 1319 Authority: Government Code Section 54957.6(a) CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and (James Keene, Pamela Antil, Dennis Burns, Lalo Perez, Joe Saccio, Sandra Blanch, Marcie Scott, Darrell Murray) Employee Organization: Palo Alto Police Officers Association (PAPOA) Authority: Government Code Section 54957.6(a) 7:30 P.M. or as Soon As Possible Thereafter Study Session 2.Public Saftey Systems Virtual Consolidation Project 3.Presentation of the City Manager’s Proposed Budget for Fiscal Year (FY) 2012 Special Orders of the Day 4.Proclamation Recognizing Municipal Clerks Week May 1-7, 2011 2 May 2, 2011 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 5.Selection of Candidates to be interviewed for the Historic Resources Board for Four Terms ending on May 31, 2014 City Manager Comments Oral Communications Members of the public may speak to any item not on the agenda; three minutes per speaker. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Minutes Approval Approval of Minutes for March 14, 2011 and March 21, 2011 Consent Calendar Items will be voted on in one motion unless removed from the calendar by two Council Members. 6.Approval of Four Contract Documents for the Civic Center Infrastructure Improvements Project (Capital Improvement Program Project PF-01002): (1) Change Order with Nexgen Builders, Inc. in the Amount of $194,817 for Restroom Remodeling for a Total Contract Amount Not to Exceed $656,130; (2) Change Order with ACCO Engineered Systems, Inc. in the Amount of $62,747 for a Data Center Cooling System Upgrade for a Total Contract Amount Not to Exceed $1,536,542; (3) Change Order with H.A. Bowen Electric, Inc. in the Amount of $262,076 for Electrical Panel Replacements and Circuit Tracing for a Total Contract Amount Not to Exceed $1,175,476; and (4) Contract Amendment No. Two to Contract No. C08124310 with Cambridge CM, Inc. in the Amount of $83,180 for Extended Construction Management Services for a Total Contract Amount Not to Exceed $1,282,390 7.Received from Finance Committee: Approval of Contract with Macias Gini & O'Connell LLP (MGO), in an Amount Not to Exceed $774,596 (including 10% contingency fee) for External Financial Audit Services for Fiscal Years Ending June 30, 2011 through June 30, 2015 8.Approval of Contract with Communication Strategies for Project Management Services for Telephone System Replacement and Infrastructure Upgrade in the Total Amount of $119,700 3 May 2, 2011 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 9.Adoption of a Budget Amendment Ordinance in the Amount of $135,618 to Fund the Purchase of a Walk-In Van and a Forklift; Approval of Purchase Orders with 1) Golden Gate Truck Center in an Amount Not to Exceed $80,726 for the Purchase of a Walk-In Van; and 2) Big Joe Handling Systems in an Amount Not to Exceed $54,892 for the Purchase of a Forklift (Scheduled Vehicle and Equipment Replacement Capital Improvement Program Project VR-11000) 10.Approval and Authorization for the City Manager to Enter into Amendment One for contract No. C07118158 with City of Inglewood to Add Collection Services for Delinquent Parking Citations 11.Adoption of Resolution Requesting Approval from the CalPERS Board of Administration for Extension of Employment Pursuant to Government Code Section 21221(h) for Acting City Auditor Michael Edmunds 12.Approval of Park Development Impact Fees to Fund Park Improvements at El Camino Park in Conjunction With Utilities Department CIP WS-08002 El Camino Park Resevoir Project 13.Approval of a Utilities Enterprise Fund Contract with Daleo Inc. in an Amount of $4,042,637.15 for Gas Main Replacement Capital Improvement Program GS- 08011 Project 18 and GS-09002 Project 19A in Crescent Park, Charleston Terrace, Charleston Meadows, Ventura, Green Acres, and Research Park Subdivisions. Agenda Changes, Additions and Deletions HEARINGS REQUIRED BY LAW: Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and put up to three minutes for concluding remarks after other members of the public have spoken. Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 14.Public Hearing to Hear Objections to the Levy of Proposed Assessments on the Palo Alto Downtown Business Improvement District and Adoption of a Resolution Confirming the Report of the Advisory Board and Levying 4 May 2, 2011 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Assessment for Fiscal Year 2012 on the Downtown Palo Alto Business Improvement District 15.Public Hearing: Request by SummerHill Homes on Behalf of A&D Protocol Transportations Inc. for a Zone change from R-1 (8000) to RM-15 (Low Density Multiple-Family/Village Residential), a Comprehensive Plan Amendment to assign the Village Residential Land Use Designation to a 2.65-acre site currently designated Single-Family Residential and in use as a preschool/daycare center at 525 San Antonio Road; and Approval of a Record of Land Use Action. 16.Caltrain & High Speed Rail Staff Update Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabiltities who require auxilliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. PUBLIC COMMENT Members of the Public are entitled to directly address the City Council/Committee concerning any item that is described in the notice of this meeting, before or during consideration of that item. If you wish to address the Council/Committee on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council/Committee, but it is very helpful. 5 May 2, 2011 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Standing Committee Packets from the Administrative Services Standing Committee Packets from the City Clerk Standing Committee Packets from the Administrative Services Action Agenda Action Agenda from the City Clerk Schedule of Meetings Schedule of Meetings from the City Clerk Tentative Agenda Tentative Agenda from the City Clerk Informational Report Informational Report on Gas System Assessment and Risk Reduction Palo Alto Library Projects March 2011 Report Acceptance of Revised Long Range Financial Forecast 2011-2021 City of Palo Alto’s Investment Activity Report for the Third Quarter, Fiscal Year 2011 Public Letters to Council Public Letters to Council from the City Clerk