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Home My WebLink About2012-09-04 City Council AgendasCITY OF PALO ALTO CITY COUNCIL Special Meeting Council Chambers September 4, 2012 6:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 September 4, 2012 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Call to Order Closed Session Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and Regulations (James Keene, Pamela Antil, Lalo Perez, Joe Saccio, Kathryn Shen, Sandra Blanch, Marcie Scott, Darrell Murray, Val Fong) Employee Organization: Utilities Management and Professional Association of Palo Alto (UMPAPA) Authority: Government Code Section 54957.6(a) Special Orders of the Day 2. Proclamation Expressing Appreciation to the Rotary Club of Palo Alto 3. Proclamation Declaring the Month of September to be Emergency Preparedness Month 4. Proclamation Recognizing Suicide Prevention Week, September 9-15, 2012 City Manager Comments Oral Communications Members of the public may speak to any item not on the agenda; three minutes per speaker. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. 2 September 4, 2012 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Minutes Approval April 23, 2012 April 30, 2012 May 7, 2012 Consent Calendar Items will be voted on in one motion unless removed from the calendar by two Council Members. 5. Resolution Expressing Appreciation to Arlene Demore Upon her Retirement 6. Approval and Authorization for the City Manager to Execute a Contract with Three Phase Line Construction in a Total Not to Exceed Amount of $607,997 for the Electric Underground Rebuild and Re-conductor Project on the City’s Electric Distribution System Near Middlefield and San Antonio Road 7. Approval of City Response to the Adopted Regional Housing Needs Allocation (RHNA) for the 2014-2022 Cycle 8. Adoption of a Resolution Approving and Authorizing the Execution of the State of California Department of Community Services and Development 2012-2014 Direct Payment Program Agreement No. 12Y- 1418 Governing the City of Palo Alto Utilities Department's Administration of Home Energy Assistance Program Funds 9. Approval of Contract with ADPI West for Ambulance Billing Services for Up to Five Years in a Total Amount not to Exceed $900,000 10. Approval of Amendment No. 19 to the Contract with the Peninsula Corridor Joint Powers Board for Rail Shuttle Bus Administration to Extend the Term for One Year and Add $51,980 for a Total Not To Exceed Amount of $2,877,244 11. Approval of a Contract for Up to Five Years with York Risk Services Group, Inc. In a Total Amount Not to Exceed $1,175,000 for Workers’ Compensation Claims Administration Services. 3 September 4, 2012 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 12. Request for City Council to Cancel the Regular Meeting of September 17, 2012 and Call for a Special Meeting on Tuesday, September 18, 2012 13. Approval of Purchase Order with Leader Industries in an Amount Not to Exceed $393,267 for the Purchase of Two Ambulances (Scheduled Vehicle and Equipment Replacement Capital Improvement Program VR-13000) 14. Approval of Funding Agreement with the Santa Clara Valley Transportation Authority for 2010 Measure B Vehicle Registration Fee Local Road Improvement and Repair Program 15. City of Palo Alto's Ballot for 2012-13 Peninsula Division Executive Committee Elections 16. 2nd Reading: Adoption of an Ordinance Regarding Massage Regulations 17. 2nd Reading: Adoption of an Ordinance Adopting a Plan for Improvements at Cogswell Plaza Agenda Changes, Additions and Deletions HEARINGS REQUIRED BY LAW: Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and put up to three minutes for concluding remarks after other mem bers of the public have spoken. OTHER AGENDA ITEMS: Public comments or testimony on agenda items other than Oral Communications shall be limited to a maximum of three minutes per speaker. Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 18. Consideration of a Vote of Support for the Revote High Speed Rail Initiative 19. Request for Authorization to Submit a Grant Proposal to the County of Santa Clara for the "Stanford and Palo Alto Trail Program: Connecting the Bay to Ridge" for $10.4 Million of Recreation Funds Established by the County/Stanford Trails Agreement 20. Approval of Response to Grand Jury Report on Pension and Other Post- Employment Benefits 4 September 4, 2012 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 21. Approval of City Positions for the 2012 League of California Cities Resolutions 22. Adoption of Two Resolutions: (1) Adopting a New Compensation Plan for Management and Professional and (2) Amending Chapter 9 of the Merit System Rules and Regulations to Revise Rules Related to Probationary Periods Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. PUBLIC COMMENT Members of the Public are entitled to directly address the City Council/Committee concerning any item that is described in the notice of this meeting, before or during consideration of that item. If you wish to address the Council/Committee on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council/Committee, but it is very helpful. 5 September 4, 2012 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Action Minutes July 2, 2012 July 9, 2012 July 16, 2012 July 23, 2012 Informational Report Gifts to the City Fiscal Year 2012 City of Palo Alto Sales Tax Digest Summary First Quarter Sales (January - March 2012) Update on Public Opinion Research Request for Proposals Public Letters to Council Public Letters to Council