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Home My WebLink About2013-10-07 City Council AgendasCITY OF PALO ALTO CITY COUNCIL Special Meeting Council Conference Room October 7, 2013 6:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 October 7, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Study Session 6:00-7:00 PM 1. Potential List of Topics for the Joint Meeting with Human Relations Commission CHAMBERS Agenda Changes, Additions and Deletions HEARINGS REQUIRED BY LAW: Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and put up to three minutes for concluding remarks after other members of the public have spoken. OTHER AGENDA ITEMS: Public comments or testimony on agenda items other than Oral Communications shall be limited to a maximum of three minutes per speaker. 2 October 7, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. City Manager Comments 7:00-7:15 PM Council Member Questions, Comments and Announcements 7:15-7:25 PM Members of the public may not speak to the item(s) Oral Communications 7:25-7:40 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Consent Calendar 7:40-7:45 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 2. Approval of Agreement with PAHC Housing Services, LLC for Administration and Consulting Services for Up to Two Years in an Amount Not to Exceed $175,000 Per Year for the Below Market Rate Housing Program 3. Approval of a Contract with D & D Pipelines, Inc. in the Amount of $675,700 for Clara Drive Storm Drain Improvements, Capital Improvement Program Project SD-06104 4. Approval of a Purchase Order with Priority One Public Safety Equipment in the Amount of $287,782.65 for the Purchase of Six Fully- Outfitted Police Patrol Cars 5. Submittal of Mitchell Park Library and Community Center Bi-Monthly Construction Contract Report 6. Rejections of Bids for the Administration Building Electrical Systems Upgrade Project at Regional Water Quality Control Plant - Capital Improvement Program Project WQ-80021 7. Approval of a Three Year SAP Software Maintenance Contract in the Amount of $258,260.66 per year, Not To Exceed $774,781.98 for the Support and Maintenance of SAP, Including Industry-Specific Solution for Utilities (IS-U), SAP Enterprise Central Component (ECC 6.0), Customer Relationship Management System (CRM), Business Intelligence System (BI), Utilities Customer Electronic Services (UCES), and Business Software, Inc. (BSI) U.S. Payroll Tax 8. Approval of Contract for the Downtown Development CAP to Dyett & Bhatia Urban & Regional Planners in the Amount Not to Exceed $200,000 3 October 7, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 9. Approval of Amendment Number Two to Contract S13149314 with TruePoint Solutions, LLC in the Amount of $495,000, to Provide Deployment and Transition Support for Accela Citizen Access and Future Blueprint Enhancements, for a Total Contract Amount Not to Exceed $652,800 10. Nomination of Council Member Gail Price to Seek Appointment as the Northwest Cities Group 2 Representative to the VTA Board of Directors 11. Finance Committee Recommendation to Approve Fiscal Year 2013 Reappropriation Requests to be Carried Forward into Fiscal Year 2014 Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 7:45-9:15 PM 12. Public Hearing: Adoption of (1) a Resolution Certifying a Final Supplemental Environmental Impact Report; (2) an Ordinance Amending Section 18.08.040 of the Palo Alto Municipal Code to Approve an Amendment to Planned Community (PC-5150) Mixed use Project to Allow Reconstruction of One of Two Historic Eichler Retail Buildings (Building 1); and 3) Approval of a Final Map to Subdivide Two Commercial Parcels Into Eleven Parcels to Include a Commercial Parcel with a Public Park and Ten Single Family Properties, for a 3.58 Acre Site Located at 2080 Channing Avenue (Edgewood Plaza Mixed Use Project). * Quasi-Judicial 9:15-10:15 PM 13. Recommendation for One-Time Additional Allocation in the Amount of $250,000 Over Two Years for Support of Intensive Case Management in Connection with Housing Subsidies to be Provided by the County of Santa Clara for Palo Alto’s Homeless Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 4 October 7, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Policy and Services Committee Meeting 10/8/13 Regional Housing Mandate Committee Meeting Cancellation Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report City of Palo Alto Utilities Energy Risk Management Report for the Third Quarter of Fiscal Year 2013 Public Letters to Council Set One