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Home My WebLink About2013-08-19 City Council AgendasCITY OF PALO ALTO CITY COUNCIL Special Meeting Council Chambers August 19, 2013 5:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 August 19, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. * The agenda now includes time estimates for each section or item. These are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. Call to Order Closed Session Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 5:00-5:45 PM 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and (James Keene, Pamela Antil, Lalo Perez, David Ramberg, Joe Saccio, Kathryn Shen, Sandra Blanch, Dania Torres Wong, Val Fong, Marcie Scott, Brenna Rowe, Molly Stump) Employee Organization: Service Employees International Union, (SEIU) Local 521 Authority: Government Code Section 54957.6(a) 5:45-6:00 PM 2. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and Regulations (James Keene, Pamela Antil, Lalo Perez, David Ramberg, Joe Saccio, Kathryn Shen, Sandra Blanch, Dania Torres Wong, Val Fong, Marcie Scott, Brenna Rowe, Molly Stump) Employee Organization: Palo Alto Police Officers Association (PAPOA) Authority: Government Code Section 54957.6(a) 2 August 19, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Study Session COUNCIL CONFERENCE ROOM 6:00-7:00 PM 3. Joint Study Session with City Council and Architectural Review Board Special Orders of the Day COUNCIL CHAMBERS 7:00-7:30 PM 4. Proclamation Expressing Appreciation to Michael Closson Upon his Retirement from Acterra. 5. Proclamation Celebrating the 50th Anniversary of Dr. Martin Luther King Jr's “I Have a Dream Speech” 6. Presentation of Automated External Defibrillators Purchased With City Council Contingency Funds 7. Appointment to the Architectural Review Board for One Unexpired Term Ending on September 30, 2015 Agenda Changes, Additions and Deletions HEARINGS REQUIRED BY LAW: Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and put up to three minutes for concluding remarks after other members of the public have spoken. OTHER AGENDA ITEMS: Public comments or testimony on agenda items other than Oral Communications shall be limited to a maximum of three minutes per speaker. City Manager Comments 7:30-7:40 PM Oral Communications 7:40-8:00 PM Members of the public may speak to any item not on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Consent Calendar 8:00-8:30 PM Items will be voted on in one motion unless removed from the calendar by two Council Members. 8. Approval of a Contract with Staples (NJPA 031210-SCC) in an Amount Not to Exceed $250,000 Per Year (Total $500,000 for a Two-year Term) from September 2, 2013 to September 2, 2015 for Office Supply Services 9. Approval of a Contract No. C14149800 with Musson Theatrical, Inc. in the Amount of $120,000 for the Design-Build of the Cubberley Theater Lighting Dimmer System 3 August 19, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 10. Recommendation to Proceed with a Request for Proposals for State Legislative Advocacy and to Return to the Policy & Services Committee with a Recommendation on Final Contract Scope 11. SECOND READING: Adoption of Ordinance Adding Chapter 2.06 to Title 2 of the Palo Alto Municipal Code to Restrict the Use of the City Seal and Other City Logos (1st Reading August 5, 2013, PASSED: 9-0) 12. SECOND READING: Adoption of Ordinance Authorizing Electronic Signatures on Documents Used and Accepted by the City of Palo Alto (1st Reading: August 5, 2013 PASSED: 9-0) 13. SECOND READING: Adoption of Ordinance Adding Section 9.06.010 to the Palo Alto Municipal Code to Prohibit Human Habitation of Vehicles (1st Reading; August 5, 2013, PASSED: 7-2 Berman, Holman no) 14. Approval of Continuation of Council Consideration of an Appeal of a Director's Approval of a Major Architectural Review Board Application for a Four-story, 50 foot, Mixed Use Building Located at 240-248 Hamilton Avenue, With a New Floor Area of 15,000 Square Feet Until September 9, 2013. The project Includes a Variance to Encroach Into the Required Seven Foot Special Setback Along Hamilton Avenue and the Required Six Foot Special Setback Along Ramona Street. Environmental Assessment: an Initial Study and Mitigated Negative Declaration Have Been Prepared. Zone District: Downtown Community Commercial (CD-C)(P)(GF) with Pedestrian Shopping and Ground Floor Combining Districts (STAFF RECOMMENDS ITEM TO BE CONTINUED TO SEPTEMBER 9, 2013) 15. Request For Authorization To Increase Compensation of Existing Contracts With (1) the Law Firm Of Burke, Williams & Sorensen, LLP for a Total Contract Not-to-Exceed Amount of $120,000 for Litigation Matters; and (2) Moscone Emblidge Sater & Otis for a Total Contract Not-to-Exceed Amount of $160,000 For Transactional Legal Services Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 8:30-10:30 PM 16. Update on Development of Approaches to Positively Impact Homelessness and Adoption of an Ordinance amending the Palo Alto Municipal Code to add section 9.61.020 to establish Community Facilities Hours including Cubberley, Lucie Stern and Mitchell Park Community Centers. 4 August 19, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 10:30-11:00 PM 17. Adoption of Ordinance for a New Chapter 18.15 (Residential Density Bonus) to Include in Title 18 of the Palo Alto Municipal Code to Implement Government Code Section 65915 Council Member Questions, Comments and Announcements 11:00-11:10 PM Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. PUBLIC COMMENT Members of the Public are entitled to directly address the City Council/Committee concerning any item that is described in the notice of this meeting, before or during consideration of that item. If you wish to address the Council/Committee on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council/Committee, but it is very helpful. 5 August 19, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Finance Committee Meeting 8/20/13 Rail Committee Meeting 8/22/13 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report Bay Area Water Supply and Conservation Agency (BAWSCA) New Executive Director City of Palo Alto Sales Tax Digest Summary First Quarter Sales (January - March 2013) Public Letters to Council SET 1 SET 2 SET 3 SET 4 SET 5 SET 6