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HomeMy WebLinkAbout2013-06-17 City Council AgendasCITY OF PALO ALTO CITY COUNCIL Special Meeting Council Chambers June 17, 2013 5:00 PM REVISED(2) Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 June 17, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. * The agenda now includes time estimates for each section or item. These are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. Call to Order Closed Session Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 5:00-6:00 PM 1. CONFERENCE WITH LEGAL COUNSEL - GOVERNMENT CODE SECTION 54956.9(b), (c) Potential Litigation: Construction of the Mitchell Park Library and Community Center 6:00-6:45 PM 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, CALIFORNIA GOVERNMENT CODE SECTION 54956.8 Property: U.S. Post Office, 380 Hamilton Avenue, Palo Alto 94301 Agency Negotiators: James Keene, Lalo Perez, Aaron Aknin, Hamid Ghaemmaghami, Joe Saccio, Curtis Williams, Cara Silver, Meg Monroe, Molly Stump Negotiating Parties: City of Palo Alto and United States Post Office Under Negotiation: Purchase: Price and Terms of Payment Special Orders of the Day 6:45-7:15 PM 3. Resolution of the Council Expressing Appreciation to Curtis Williams Upon his Retirement 2 June 17, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Agenda Changes, Additions and Deletions HEARINGS REQUIRED BY LAW: Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and put up to three minutes for concluding remarks after other members of the public have spoken. OTHER AGENDA ITEMS: Public comments or testimony on agenda items other than Oral Communications shall be limited to a maximum of three minutes per speaker. City Manager Comments 7:15-7:30 PM Oral Communications 7:30-7:45 PM Members of the public may speak to any item not on the agenda; three minutes per speaker. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Consent Calendar 7:45-7:50 PM Items will be voted on in one motion unless removed from the calendar by two Council Members. 4. Approval of Memorandum of Understanding for the Formalizing of the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee 5. Approval to Acquire a Tractor Drawn Aerial Ladder Truck for the Palo Alto Fire Department Through a Cooperative Purchase with the San Jose Fire Department in an amount not to exceed $1,200,000 6. Approval and Authorization of the City Manager to Execute the Amendment to the Special Facilities Agreement with VMware in the Amount of $691,002 to Add Additional New Special Facilities 7. Approval of Office of Emergency Services Command, Control, Communications, Computers and Information (C4I) Critical Emergency Response Contract 8. Approval of a Contract with Spencon Construction, Inc. in the Amount of $709,803 for the School Route Sidewalk Replacement Project – Capital Improvement Program, Sidewalk Repair Project PO-89003 9. Award of Contract to EFACEC, ACS, Inc. for Electric SCADA System in an Amount not to Exceed $280,000 10. Finance Committee Recommendation to Adopt Resolutions Approving Three Power Purchase Agreements for the Acquisition of Project Output over 30 Years from Three Solar Photovoltaic Facilities for a Total Not to Exceed Amount of $350 Million 3 June 17, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 11. Approval of a Contract with Don Tucker & Son for Payment of $2.50 or $3.00 Per Cubic Yard to the City of Palo Alto for the Supply and Stockpiling of Imported Soil for Future Use on the Palo Alto Municipal Golf Course Renovation Project and the San Francisquito Creek Joint Powers Authority's Flood Reduction Project 12. Approval of a Contract with Graham Contractors, Inc. in the Amount of $975,699, for the FY 2014 Street Preventive Maintenance Program, the 1st of 2 Contracts in the FY 2014 Street Maintenance Program Project (CIP PE-86070) 13. Approval of a Contract Amendment to the Utilities Enterprise Fund Contract with Asplundh Tree Expert Company in an Amount Not To Exceed $1,062,000 for a Period of One Year 14. Staff and the Parks and Recreation Commission Recommend that Council Approve the Revised Field and Tennis Court Use Policy 15. Approval of a Wastewater Treatment Fund Contract with Clean Harbors Environmental Services in a Total Amount Not to Exceed $186,982.53 for the First Contract Year to Transport and Dispose of Ash and Sludge for the Regional Water Quality Control Plant with the Option to Renew for Two Additional One-Year Periods 16. Adoption of a Resolution Authorizing Use of a Design-Build Project Delivery Method for Design and Installation of Replacement Lighting Dimming System at Cubberley Community Theatre (Project CC-09001) 17. Approval of Two Contracts: (a) a Five-Year Contract with Gachina Landscape Management in the Amount of $4,795,978 for Landscape Maintenance Services, and (b) a Contract with Acterra, Inc. in the Amount of $188,516 for Habitat Restoration Work at Foothills Park; Adoption of a Budget Amendment Ordinance for $226,823.95 for the Annual Incremental Cost Increase From Prior Contract Costs 18. Approval of a Construction Contract to AmOne Corp in the Amount not to Exceed $331,200 to Provide Renovation to the Parks and Trees Work Shop Area 19. Submittal of Mitchell Park Library and Community Center Bi-Monthly Construction Contract Report 4 June 17, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 20. SECOND READING: Adoption of an Ordinance Approving the Rezoning of a 1.57-acre Site from Community Commercial With a Landscape Combining District (CC(L) to Public Facility with a Site and Design Combining District (PF(D)) Zone, for the Project located at 50 El Camino Real (First Reading-June 3, 2013 PASSED: 9-0) 21. Approval of a Contract with JJR Construction, Inc. in the Amount Not to Exceed $1,286,641 for the FY 2013 Concrete Repair Project, the 6th of 6 Contracts in the 2013 Street Maintenance Program Project (CIP PE-86070) 22. Approval of a Contract with Marsha Jurasin and Associates for Space Planning Services and Furniture for the 1st Floor of the Development Center and the City Manager’s Office at a Cost Not to Exceed $190,000 23. Request for Authorization to Increase Existing Contract with the Law Firm of Rankin Landsness Lahde Serverian & Stock by an Additional $80,000 For a Total Contract Not to Exceed Amount of $165,000 for Legal Services Related to Tort Litigation Matters Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 7:50-9:20 PM 23A. Continued Public Hearing (PUBLIC COMMENT WAS CLOSED ON JUNE 10 AND WILL BE REOPENED TO DISCUSS NARROW ISSUE OF PROPOSED COMPROMISE BETWEEN NEIGHBORHOOD REPRESENTATIVES AND APPLICANT, IF ANY): Consideration of 567- 595 Maybell Avenue Planned Community(PC), including: (1) Approval of a Mitigated Negative Declaration; (2) Adoption of a Planned Community Ordinance Amending the Zoning Map to Change the Zone Designations from R-2 and RM-15 to Allow a 15 Unit Single Family and 60 Unit Affordable Rental Development for Seniors, including Two Concessions under State Density Bonus Law (Building Height and Daylight Plane); and (3) Approval of a Resolution Amending the Comprehensive Plan Designation for a Portion of the Site to Single Family Residential (from Multifamily Residential), for the Project Located at 567-595 Maybell Avenue. *Quasi-Judicial (continued from June 13, 2013) 5 June 17, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 9:20-9:50 PM 24. (Former Agenda No. 25) Public Hearing: Adoption of a Resolution Adopting the 2007-2014 Housing Element of the Comprehensive Plan and Approving a Negative Declaration (Continued from May 20, 2013) 9:50-10:30 PM 2. (Former Agenda Item No. 24) Recommendation from Finance Committee to Adopt a Resolution Amending the 2013 Management and Professional Compensation Plan and Adopt a Resolution Amending the City of Palo Alto Merit Rules and Regulations 10:30-10:45 PM 2. Adoption of a Resolution Implementing Terms for Utilities Managers and Professionals Association of Palo Alto Pursuant to California Government Code Section 350 10:45-11:00 PM 2. Adoption of a Resolution Approving Terms for Palo Alto Police Managers' Association Council Member Questions, Comments and Announcements 11:00-11:10 PM Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. PUBLIC COMMENT Members of the Public are entitled to directly address the City Council/Committee concerning any item that is described in the notice of this meeting, before or during consideration of that item. If you wish to address the Council/Committee on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council/Committee, but it is very helpful. 6 June 17, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Finance Committee Meeting Cancellation Notice City/School Committee Meeting Cancellation Notice Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report Review of FY 2013 Third Quarter Financial Report Informational Update Report on the Transition of Management and Control of the Palo Alto Airport (PAO) from Santa Clara County to the City of Palo Alto Public Letters to Council Set 1 Set 2 Set 3 Set 4