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HomeMy WebLinkAbout2013-03-18 City Council AgendasCITY OF PALO ALTO CITY COUNCIL Special Meeting Council Conference Room March 18, 2013 6:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 March 18, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. * The agenda now includes time estimates for each section or item. These are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. Call to Order Study Session 6:00-7:00 P.M. 1. Study Session with the Utilities Advisory Commission Regarding 1) Potential Expansion of the City's Fiber Optic Network and 2) Utilities Department and Utilities Advisory Commission Priorities for 2013 and Beyond COUNCIL CHAMBERS Agenda Changes, Additions and Deletions HEARINGS REQUIRED BY LAW: Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and put up to three minutes for concluding remarks after other members of the public have spoken. OTHER AGENDA ITEMS: Public comments or testimony on agenda items other than Oral Communications shall be limited to a maximum of three minutes per speaker. City Manager Comments 7:00-7:10 P.M. Oral Communications 7:10-7:30 P.M. Members of the public may speak to any item not on the agenda; three minutes per speaker. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. 2 March 18, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Minutes Approval 7:30-7:35 P.M. February 2, 2013 February 4, 2013 Consent Calendar 7:35-7:40 P.M. Items will be voted on in one motion unless removed from the calendar by two Council Members. 2. Approval of Contract Amendment No. One to Contract No. C12143146 in the Amount of $165,000 with RBF Consulting, Inc. for the Final Design and Construction Support Services for the Southgate Neighborhood Storm Drain Improvements and Green Street Project, Capital Improvement Program Project SD-10101 3. Finance Committee Recommendation that the City Council Appoint an Electric Undergrounding Advisory Body 4. Recommendation to Adopt a Resolution Amending Utilities Rate Schedule C-1, Utility Service Calls 5. Adoption of a Resolution Approving, and Authorizing the City Manager to Negotiate and Execute, Electric Master Agreements and Delegating the Authority to Transact Under the Master Agreements 6. Finance Committee Recommendation of a Five-year Contract Extension for the Palo Alto Golf Course Management Services Agreement with Brad Lozares (Lozares); Amendment to Golf Course Pro Shop Lease with Lozares to Reduce the Term of the Option to Extend the Lease From Ten Years to Five Years; and Five-Year Contract Extension for the Golf Course Maintenance Services Contract with Valley Crest Golf 7. Adoption of a Budget Amendment Ordinance in the Amount of $2.2 Million to Utilize the Additional Funds Added to the Infrastructure Reserve in FY 2013 for Infrastructure "Keep-up" to address street and sidewalk problems and to accelerate street and sidewalk improvements 8. Second Reading: Adoption of an Ordinance Reducing the Size of the Library Advisory Commission from Seven to Five Commissioners and Amending the Frequency of Regular Meetings to Bi-Monthly (1st Reading: March 4, 2013, Passed 9-0) 3 March 18, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 9. Recommendation from the Council Appointed Officers Committee to Exercise an Option to Extend for One Year a Consulting Contract with Sherry L. Lund Associates for a Total Cost Not to Exceed $49,350 for; 1) Consulting Services related to the 2012-2013 Annual Performance Reviews for Four Council Appointed Officers for a Total Cost Not to Exceed $32,300; 2) Solicitation of Staff Feedback Related to Performance Evaluations for a Total Cost Not to Exceed $9,500; and 3) Mid-year Performance Review Updates for a Total Cost Not to Exceed $7,550 10. Policy & Services Committee Recommendation to Approve Revisions to Section 2.4 of the City Council Protocols Setting Forth the Conduct of Council Liaisons to Palo Alto Boards and Commissions Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 7:40-9:10 P.M. 11. Downtown Parking Update and Direction Regarding Near-Term Parking Actions 9:10-10:00 P.M. 12. Infrastructure Committee Recommendation to Modify List of Projects Approved by Council for Public Opinion Research for a Potential Infrastructure Revenue Ballot Measure 10:00-10:10 P.M. Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. PUBLIC COMMENT Members of the Public are entitled to directly address the City Council/Committee concerning any item that is described in the notice of this meeting, before or during consideration of that item. If you wish to address the Council/Committee on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council/Committee, but it is very helpful. 4 March 18, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Finance Committee Meeting Policy and Service Committee Meeting Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report Downtown Development Cap Study Scope of Work and Request for Proposal Public Letters to Council Set 1 Set 2 Set 3 Set 4