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Home My WebLink About2013-02-11 City Council AgendasCITY OF PALO ALTO CITY COUNCIL Special Meeting Council Chambers February 11, 2013 5:30 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 February 11, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. * The agenda now includes time estimates for each section or item. These are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. Call to Order Closed Session 5:30-5:45 PM Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 1. CONFERENCE WITH CITY ATTORNEY - Potential Litigation Subject: Written liability claim against the City of Palo Alto by Chuck Fong & Grace Wood (Claim No. C12034) Authority: Government Code section 54956.9 Special Orders of the Day 5:45-6:00 PM 2. Proclamation in Support of Protect Our Children Gun Buy-Back 3. Appointment of a Candidate for the Planning and Transportation Commission for One Unexpired Term Ending on July 31, 2014. 4. Appointments of Candidates for the Parks and Recreation Commission for Two Terms Ending on December 31, 2015. 5. Appointment of a Candidate for the Public Art Commission for One Unexpired Term Ending on April 30, 2015. 2 February 11, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Study Session 6. Study Session on PaloAltoGreen Program Redesign Options 6:00-7:00 PM 7. Preliminary Review of a Planned Community Zoning Proposed on the Former VTA Lot at El Camino Real and Page Mill Road (2755 El Camino Real) 7:00-8:00 PM Minutes Approval 8:00-8:05 PM December 17, 2012 January 7, 2013 City Manager Comments 8:05-8:15 PM Oral Communications 8:15-8:40 PM Members of the public may speak to any item not on the agenda; three minutes per speaker. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Consent Calendar 8:40-8:45 PM Items will be voted on in one motion unless removed from the calendar by two Council Members. 8. Utilities Advisory Commission Recommendation that Council Approve a Three Year Extension of the Demand Response Pilot Program for Large Commercial Electric Customers 9. Approval of the Renewal of and Year Two Funding for Oracle Contract S11139794 10. Adoption of a Budget Amendment Ordinance in the Amount of $67,000 and Approval of a Contract with Naturescapes in the Amount of $389,525 For The Ventura Community Center and Park Renovation (3990 Ventura Court) Project PE-10002 11. Submittal of Mitchell Park Library and Community Center Bi-Monthly Construction Contract Report 12. Update and Direction to Staff Regarding Edgewood Plaza Project and Development Process 3 February 11, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 13. Approval of Amendment No. 1 to Contract C09127499 with AssetWorks, lnc. in the Amount of $63,805 for Software Implementation and Support Services; Training; and Annual License and Software Maintenance for a Term of Five Years for the City’s FleetFocus and FuelFocus Fleet Transaction Management Systems 14. Adoption of a Budget Amendment Ordinance and Approval of a Contract with TBWB Strategies in a Total Amount Not to Exceed $95,000 for Educational Outreach Services Related to a Potential 2014 Infrastructure Finance Measure Agenda Changes, Additions and Deletions HEARINGS REQUIRED BY LAW: Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and put up to three minutes for concluding remarks after other members of the public have spoken. OTHER AGENDA ITEMS: Public comments or testimony on agenda items other than Oral Communications shall be limited to a maximum of three minutes per speaker. Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 15. Review of Potential Options for Downtown Visioning and 27 University Avenue Site Planning (Staff Requests this item be moved to March 18, 2013) 8:45-9:00 PM 16. City of Palo Alto Appeal of Adopted Regional Housing Needs Allocation (RHNA) for the 2014-2022 Housing Element Cycle 9:00-9:30 PM 17. Approval of Proposal for Project Submittals for the One Bay Area Grant Program 9:30-10:30 PM 18. Management of City Council Meetings and Recommendations for Revisions to the City Council's Protocols and Procedures 10:30-10:50 PM Council Member Questions, Comments and Announcements 10:50-11:00 PM Members of the public may not speak to the item(s) Adjournment 4 February 11, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. PUBLIC COMMENT Members of the Public are entitled to directly address the City Council/Committee concerning any item that is described in the notice of this meeting, before or during consideration of that item. If you wish to address the Council/Committee on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council/Committee, but it is very helpful. 5 February 11, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Supplemental Information Standing Committee Meetings Policy and Services Committee Meeting City/School Committee Meeting Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report Action Agenda Public Letters to Council