The URL can be used to link to this page

Home My WebLink About2014-12-15 City Council AgendasCITY OF PALO ALTO CITY COUNCIL December 15, 2014 Special Meeting Council Chambers 5:30 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 December 15, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Special Orders of the Day 5:30-6:00 PM 1. Proclamation for Waverley Writers 2. Adoption of Three Resolutions of the Council Expressing Appreciation to Arthur Keller for His Service on the Planning and Transportation Commission, to Lee Lippert for His Service on the Architectural Review Board, and to Clare Malone-Prichard for Her Service on the Architectural Review Board Council Member Questions, Comments and Announcements 6:00-6:30 PM Members of the public may not speak to the item(s) Agenda Changes, Additions and Deletions 2 December 15, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. City Manager Comments 6:30-6:40 PM Oral Communications 6:40-6:55 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Consent Calendar 6:55-7:00 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 3. Adoption of A Resolution Approving and Authorizing the City Manager to Execute a Meter Maintenance Program Agreement with the Northern California Power Agency for a Five Year Term with an Anticipated Total Cost of $45,000 4. Approve a Contract with Goodland Landscape Construction, Inc. in the Amount of $4,441,520.11; Authorize the City Manager or his Designee to Negotiate and Execute One or More Change Orders to the Contract with Goodland Landscape Construction, Inc., Not to Exceed $444,151; Approve a Contract with NOVA Partners, Inc. in the Amount of $319,880 for Construction Management Services; and Adopt a Budget Amendment Ordinance in the Total Amount of $1,343,047 to increase the El Camino Park Restoration Project by $1,343,047, offset by a $246,000 transfer from the Park Development Impact Fee Fund, a $45,000 reduction to the Bicycle and Pedestrian Transportation Projects capital project, and a reduction to the Infrastructure Reserve (IR) by $1,052,047 5. Grant of Easements to Santa Clara Valley Water District, Pacific Gas and Electric Company, City of East Palo Alto and East Palo Alto Sanitary District for the San Francisquito Creek Joint Powers Authority’s (JPA) Initial Flood Protection Project (Highway 101 to San Francisco Bay) 6. Approval of Amendment One to Contract with Tandem Creative, Inc. to Extend the Contract Term Through December 31, 2016 and to Increase the Total Compensation by $220,000 from $198,000 for a Total Not to Exceed Amount of $418,000 to Provide Marketing Design Services for the Utilities Department 7. Approval of a Final Subdivision Map for the Previously Approved Mayfield Agreement Housing Project at 1451-1601 California Avenue, Including 68 Detached Single Family Residences and 112 Multi-family Condo Units. Environmental Assessment: City of Palo Alto/Stanford 3 December 15, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Development Agreement and Lease Project Environmental Impact Report (State Clearinghouse No. 2003082103) 8. Approve a Blanket Purchase Order with Oldcastle Precast, Inc., as the City's New Standardized Supplier of Certain Equipment for the Utility's Electric Underground System, in an Annual Amount of $350,000 for a Total Purchase Amount of $1,750,000 Over the Next 4.5 Years 9. Approval of a Contract Amendment to CompuCom Systems, Inc., in the Amounts of $194,470 for Annual Microsoft Licensing True-Up, $70,147 for Office365, and $27,000 for a contract contingency - Contract C12144913; and Adoption of a Budget Amendment Ordinance in the Information Technology Fund in the Amount of $291,617 10. 2755 El Camino Real Prescreening Request: Request by Hayes Group Architects for Council Authorization to Schedule a City Council Preliminary Review (“Pre-Screening”) of a proposed Rezoning from PF (Public Facility) to CC2 (Community Commercial) and amendment to the Comprehensive Plan land use designation for a vacant site at the corner of El Camino Real and Page Mill Road (the vacated VTA parking lot). 11. SECOND READING: Adoption of an Ordinance Establishing a Citywide Framework for Establishment of Neighborhood-Specific Residential Preferential Parking (RPP) Districts (First Reading: December 2, 2014 PASSED: 9-0) 12. Recommendation from Policy and Services Committee: (a) Review and Accept Inventory of Donated City Owned Properties; (b) Review and Make No Changes to Policy and Procedure 1-11 (Leased Use of City Land/Facilities) 13. Review of a Proposed Conditional Use Permit (CUP) for a Verizon Wireless Telecommunication Facility at the Palo Alto Little League Ball Field, Zoned R-1 (8000), and an Appeal of the Director’s Architectural Review Approval of the Facility, an 18-inch Diameter, 65-foot tall Monopole/Light Pole Replacing a 12-inch Diameter, 60-foot Tall Light Pole, and Associated At-Grade Equipment Enclosure at 3672 Middlefield Road and Approval of CEQA Exemption 14. Adoption of a Park Improvement Ordinance Approving and Adopting a Plan for Improvements to Bowden Park 4 December 15, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 15.Proposed Changes in Development Impact Fees: Adoption of Ordinance Amending Chapter 16.58 Implementing New Public Safety Facility and General Government Facility Impact Fees And Direction to Draft Resolution Setting Initial Impact Fee Rates at 75 Percent of Levels Identified in Nexus Study 16.Adoption of a Resolution Amending Resolution No. 9296, Adopted November 13, 2012, to Extend Statutory Exception for Soil Transfers by Truck on Oregon Expressway until September 30, 2015 17.Request for Authorization to Increase Existing Legal Services Agreements with the Law Firms of: (1) Ginn & Crosby, LLP, by an Additional $50,000 for Legal Services Relating to Construction of the Mitchell Park Library and Community Center for a Total Not to Exceed Amount of $250,000; and (2) Musick Peeler & Garrett, LLP, by an Additional $20,000 for Palo Alto Baylands Golf Course Reconfiguration Project and the San Francisquito Creek Flood Control Project for a total Not to Exceed Amount of $85,000 18.Adoption of First Amendment to the Lease with ADA’s Café and to Modify the Term and Add $79,655 to Reimburse Tenant for Expenses Related to Completion of Mitchell Park Library and Community Center Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 7:00-7:30 PM 19.PUBLIC HEARING: Approval of a New Fifty (50) Year Lease to Avenidas for City owned Property at 450 Bryant Street to Allow the Continued Use of the Building to Provide Senior Services 7:30-8:30 PM 20.Palo Alto Historical Museum’s Request for Funding and Approval of Transfer of Development Rights for the Roth Building 8:30-9:30 PM 21.Approval of the Proposed Grocery Store Tenant (College Terrace Market) Within PC 5069 (College Terrace Centre) Based on the Finding that the Proposed Grocery Tenant Would Likely be Comparable in Quality of Products and Services as JJ&F as it Existed and Operated on December 7, 2009 at 2180 El Camino Real 9:30-10:00 PM 22.Policy and Services Committee Recommendation to Council for Adoption of an Ordinance Amending Chapter 9.14 (Smoking And Tobacco Regulations) of the Palo Alto Municipal Code to Establish New At- Place Item 5 December 15, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Smoking Restrictions for Outdoor Commercial Areas, Outdoor Eating Areas, Public Events, Work Sites and Service Locations; Include Penalty Escalation for Repeat Offenders; Require Cigarette Butt Receptacles and Signage Immediately Adjacent and Within Areas Covered by the Ban; and Include E-cigarettes 10:00-10:20 PM 23. Colleagues Memo From Council Members Berman, Burt, and Klein Regarding Climate Action Plan Implementation Strategy to Reduce Use of Natural Gas and Gasoline Through “Fuel Switching” to Carbon-free Electricity 10:20-10:40 PM 24. Colleagues Memo From Vice Mayor Kniss and Council Members Holman, Klein and Price Regarding Regulation of Short-term Rentals in Residential Neighborhoods (e.g., Airbnb and Related Businesses) Inter-Governmental Legislative Affairs Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 6 December 15, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Policy and Services Committee Meeting December 16, 2014 @ 6:00 PM Finance Committee Meeting December 16, 2014 @ 6:00 PM City/School Meeting December 18, 2014 @ 8:30 AM Schedule of Meetings Schedule of Meeting Tentative Agenda Tentative Agenda Informational Report Annual Review of the City’s Renewable Procurement Plan, Renewable Portfolio Standard, and Carbon Neutral Electric Supplies Status Report on the Preparation of Zoning Regulations to Address Hazardous Impacts of Plating Shops and Possible Amortization Action Property Leases Entered into by City Manager Under Palo Alto Municipal Code Section 2.30.210(h), and Reported Per Section Code 2.30.710 Fiscal Year 2014/15 Update on the Infrastructure Management System Needs Assessment and Next Steps Update on Stanford University Medical Center Health & Safety Funds Discussion from 10-21-14 Policy & Services Committee Meeting City of Palo Alto Sales Tax Digest Summary Second Quarter Sales (April - June 2014) 7 December 15, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Public Letters to Council Set 1 Set 2 Set 3