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Home My WebLink About2014-11-17 City Council AgendasCITY OF PALO ALTO CITY COUNCIL November 17, 2014 Special Meeting Council Chambers 5:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 November 17, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Study Session 5:00-6:00 PM 1. Update on Santa Clara County Valley Transportation Authority (VTA) El Camino Real Bus Rapid Transit Project Agenda Changes, Additions and Deletions City Manager Comments 6:00-6:10 PM Oral Communications 6:10-6:25 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Minutes Approval 6:25-6:30 PM September 8, 2014 2 November 17, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Consent Calendar 6:30-6:35 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 2. Adoption of a Resolution Approving and Authorizing the Execution of the State of California Department of Community Services and Development October 2014 - April 2017 Direct Payment Program Agreement No. 14Y-1419 Governing the City of Palo Alto Utilities Department's Administration of Home Energy Assistance Program Funds 3. Approval of a Construction Contract with G. Bortolotto & Co. Inc., Contractors in the Amount of $333,824, for the Mitchell Park Parking Lot Project (CIP PE-09003) 4. Approval of a Contract with Trafficware in the Amount of $2,139,005 for the Palo Alto Traffic Signal Upgrade Project and Approval of Budget Amendment Ordinance in the Amount of $915,603 to Transfer Funds from the Citywide Traffic Impact Fee Program to the CIP Program for the Project 5. Council Appointed Officers Committee Recommendation to Select Recruiting Firm for City Clerk Recruitment 6. Approval of a Utilities Enterprise Fund Contract with Jana Corporation In the Amount of $107,768 for a Risk Assessment Study of Piping Material in the City's Natural Gas Distribution System, Capital Improvement Program GS-11002, Gas System Improvement 7. Approval of Institute of Museum and Library Services Grant of $88,010 to Palo Alto Art Center for a Collaborative Project Between the Palo Alto Art Center and the Junior Museum and Zoo 8. Adoption of a Resolution Authorizing the City Manager to Sign a Memorandum of Understanding on Behalf of the City of Palo Alto, for a Grant of Funds for the State Homeland Security Grant Program State Homeland Security Grant for FY 2013 9. Comprehensive Plan Update: Discussion of the Scope and Schedule of the Planning Process, Including Concurrent Zoning Changes (An initial discussion on this item took place on November 3, 2014 and was expected to continue on November 17, 2014. Staff requests that the item be continued to December 15, 2014.) 3 November 17, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 6:35-7:05 PM 10. Approval of Third Amendment to the Lease Between the Palo Alto Unified School District and the City of Palo Alto at the Cubberley Community Center 7:05-7:50 PM 11. Adoption of an Ordinance Repealing the Prohibition on Human Habitation of Vehicles (Ordinance No. 5206, Codified as Palo Alto Municipal Code Section 9.06.010) 7:50-9:20 PM 12. Approval of the Proposed Grocery Store Tenant (College Terrace Market) Within PC 5069 (College Terrace Centre) Based on the Finding that the Proposed Grocery Tenant Would Likely be Comparable in Quality of Products and Services as JJ&F as it Existed and Operated on December 7, 2009 at 2180 El Camino Real 9:20-9:50 PM 13. Review of City Hall Remodel Project (Continued From November 10, 2014) 9:50-10:20 PM 14. Policy Discussion on Whether to Conduct a Closed Session Prior to an Open Session to Discuss the 2014-2015 Management & Professional Compensation Plan; Possible Referral to Policy & Services Regarding Closed/Open Session Practice for Compensation Matters Inter-Governmental Legislative Affairs Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 4 November 17, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Supplemental Information Standing Committee Agendas Finance Committee Cancellation City/School Committee Meeting November 20, 2014 Schedule of Meetings Schedule of Meeting Tentative Agenda Tentative Agenda Public Letters to Council SET 1