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Home My WebLink About2014-11-10 City Council AgendasCITY OF PALO ALTO CITY COUNCIL November 10, 2014 Regular Meeting Council Chambers 6:00 PM Vice Mayor Kniss will be participating from 2253 - B Poipu Rd. Koloa, Kauai HI Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 November 10, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Study Session 6:00-7:00 PM 1. Council Study Session with Parks and Recreation Commission Special Orders of the Day 7:00-7:10 PM 2. Partner Presentation Between the Palo Alto Library and Palo Alto Art Center for Veteran Audiences 7:10-7:20 PM 3. Appointment of Candidates to the Architectural Review Board, the Historic Resources Board, and the Planning and Transportation Commission 2 November 10, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Agenda Changes, Additions and Deletions City Manager Comments 7:20-7:30 PM Oral Communications 7:30-7:45 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Minutes Approval 7:45-7:50 PM September 15, 2014 September 22, 2014 Consent Calendar 7:50-7:55 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 4.Policy and Services Committee Recommendation to Release Agenda Packets One Week Earlier and Make Other Conforming Changes 5.Finance Committee Recommendation that the City Council Approve Design Guidelines for the 2014 Water Utility Drought Rate Cost of Service Study 6. Finance Committee Recommends Approval of Staff's Second Follow-up Response to the Inventory Management Audit 7.Adoption of a Resolution Summarily Vacating Public Easement Which has been Relocated at 1050 Page Mill Road 8.Denial of a Historic Designation Request for the Palo Alto Little League Site Located at 3672 Middlefield Rd 9.Adoption of a Resolution Concurring with the City of Menlo Park for the Naming of the Mike Harding Pedestrian/Bicycle Bridge at San Mateo Drive (Menlo Park) 10.Approval of Contract With Concern: EAP for the City of Palo Alto's Employee Assistance Plan, in the Amount of $2,800.60 per Month for up to Sixty Months for a Total Amount not to Exceed $168,036 HRB Presentation ARB Presentation Historic Inventory Application 3 November 10, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 11. Approval of a Public-Private Partnership Agreement between the City of Palo Alto and the Palo Alto Players for the Cooperative Use of the Lucie Stern Community Theatre 12. Approval of the Renewal of a Public-Private Partnership Agreement Between the City of Palo Alto and West Bay Opera for the Use of the Lucie Stern Community Theatre 13. Approval of a Three Year Contract with Downtown Streets, Inc. in a Total Amount Not to Exceed of $470,616 for Maintenance Services for the City's Five Downtown Parking Garages, Downtown Sidewalks and Alleys, Lytton and Cogswell Plaza, the Stanford/Palo Alto Playing Fields, and the Old Community Garden, and Provide Outreach Case Management Services to the Downtown Core with the Intent of Linking Homeless Individuals to Community and Housing Services 14. Approval of a Blanket Purchase Order with TMT Enterprises in an Amount Not to Exceed of $2,407,850 to be the Primary Supplier of New Construction Materials and Haul Away of Construction Debris from the Municipal Service Center to Off-Site Recycling and Disposal for the Utilities, Community Services and Public Works Department for a Three Year Period from October 27, 2014 through October 26, 2017 15. Approval of Contract No. C15153692 With RMC Water and Environment in a Total Amount Not to Exceed $4,357,899 to Provide Program Management Services for Projects Under the Long Range Facilities Plan of the Regional Water Quality Control Plant – Capital Improvement Program Project WQ-14001, and for Projects Under the Organic Facilities Plan of the Palo Alto Landfill Project RF-11001 16. Approval of Extension of the Trial Caltrain Go Pass Program for City Employees and Adoption of a Budget Amendment Ordinance in the Amount of $80,280 for the 2015 Go Pass Program 17. Approval of Contract No. C15155378 With Carollo Engineers, P. C. in the Total Amount Not to Exceed $291,335 to Provide Design Services for Old Pumping Plant (OPP) Rehabilitation at Regional Water Quality Control Plant - Capital Improvement Program Project WQ- 80021 18. Approval of the Submission of a National Endowment for the Arts Our Town Grant Application 4 November 10, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 7:55-8:55 PM 19. PUBLIC HEARING: Resolution Adopting the 2015-2023 Housing Element of the Comprehensive Plan and Associated Mitigated Negative Declaration and Mitigation Monitoring Program 8:55-9:25 PM 20. Approval of Letter of Intent for Construction and Operation of the New Junior Museum and Zoo Building by the Friends of the Junior Museum and Zoo in 2019 9:25-9:55 PM 21. Approval of a Two-Year Contract with Flint Strategies For a Communications and Outreach Contract to Support the Our Palo Alto Initiative and the Planning and Community Environment Department at a Cost Not to Exceed $175,000 (Continued from October 27, 2014) 9:55-10:25 PM 22. Review of City Hall Remodel Project (Continued From October 20, 2014) Inter-Governmental Legislative Affairs Council Member Questions, Comments and Announcements 10:25-10:35 PM Members of the public may not speak to the item(s) Closed Session 10:35-11:00 PM 23. CONFERENCE WITH ATTORNEY/LEGAL COUNSEL Potential Litigation Relating to the Mitchell Park Library and Community Center Construction Significant Exposure to Litigation: 1 Potential Case Potential Initiation of Litigation: 1 Potential Case Authority: Government Code Section 54956.9 Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 5 November 10, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Policy and Services Committee Meeting Cancellation Nov. 11, 2014 Special Policy and Services Committee Meeting Thursday, Nov. 13, 2014 Council Appointed Officers Committee Meeting Friday, Nov. 14, 2014 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report City of Palo Alto Utilities Strategic Plan Performance Update for the Period of January through June 2014 Boards and Commissions Term End Dates for 2015 (Maddy Act) Public Letters to Council SET 1