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Home My WebLink About2014-10-20 City Council AgendasCITY OF PALO ALTO CITY COUNCIL October 20, 2014 Regular Meeting Council Chambers 6:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 October 20, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Study Session 6:00-7:00 PM 1.Joint Study Session of the City Council and Planning and Transportation Commission Special Orders of the Day 7:00-7:10 PM 2.Proclamation of the City Council Proclaiming October 23, 2014 as Unity Day 7:10-7:20 PM 3.Public/Private Partnership Presentation: Palo Alto/Menlo Park Parent’s Club - Annual Report 4.This Item has Been Removed From the Agenda REVISED 2 October 20, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Agenda Changes, Additions and Deletions City Manager Comments 7:20-7:30 PM Oral Communications 7:30-7:45 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Approval of Minutes 7:45-7:50 PM August 18, 2014 Consent Calendar 7:50-7:55 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 5.Finance Committee Recommends Approval of Fiscal Year 2014 Reappropriation Requests to be Carried Forward Into Fiscal Year 2015 6.Adoption of Two Resolutions Approving and Accepting a total of $75,000 in Funds From the Santa Clara Valley Water District Under the 2014 Safe, Clean Water Priority A Grant Program Agreement and Authorizing the City Manager or his Designee to Execute Such an Agreement to be Used By the Utilities Department to Support its Business Water Report Pilot Program and Real-Time Water Use Monitoring Pilot Program, and Adoption of a Related Budget Amendment Ordinance for Fiscal Year 2015 to Provide Appropriation in the Amount of $100,000 7.Policy and Services Committee Recommendation to Accept the City Auditor's Office Fiscal Year 2015 Proposed Work Plan 8.Policy and Services Committee Recommendation to Adopt an Ordinance to Amend Section 2.08.130 of the Palo Alto Municipal Code, Office and Duties of the City Auditor, to Reflect Changes in Audit Practices and Clarify the Requirements for Reporting Work Products of the Office of the City Auditor 9.Adoption of an Ordinance Approving and Adopting a Plan for Improvements to El Camino Park; Approval of and Authorization for the City Manager or his Designee to Execute Contract Amendment No. 3 to Contract C10131396 in the Amount of $47,850 with CDM Smith, for the El Camino Park Restoration Project; and Adoption of a Budget Amendment Ordinance to Consolidate Existing Funds Totaling 3 October 20, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. $4,395,286 into Capital Improvement Program PE-13016 from the El Camino Park Playing Fields and Amenities Project PG-13002 and from the El Camino Park Expanded Parking Lot and New Restroom Project PE-13016, and to Retitle PE-13016 to “El Camino Park Restoration Project” 10.Approval of Contract No. C15155841 With Anderson Pacific Engineering Construction, Inc. in the Total Amount Not to Exceed $1,067,000 for the Facility Repair & Retrofit Project No. 3 at the Regional Water Quality Control Plant Capital Improvement Program Project WQ-04011 11.SECOND READING: Adoption of an Ordinance Establishing Underground Utility District No. 46 (Arastradero Road/ El Camino Real/ W. Charleston Road) by Amending Section 12.16.02 of the Palo Alto Municipal Code (First Reading: October 6, 2014 PASSED: 8-0 Klein absent) Study Session 7:55-8:55 PM 12.Palo Alto Grade Separation and Trenching Study Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 8:55-10:10 PM 13.Council Review of Possible Financing Methods for Construction of One or More New Parking Garages in Downtown and Direction to Staff Regarding Next Steps 10:10-10:40 PM 14.Review of City Hall Remodel Project Inter-Governmental Legislative Affairs Council Member Questions, Comments and Announcements 10:40-10:50 PM Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. Additional Information 4 October 20, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Finance Committee Meeting Cancellation Policy and Services Committee Meeting, Tuesday, October 21, 2014 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report City of Palo Alto Utilities Quarterly Update for the Fourth Quarter of Fiscal Year 2014 Election Officers Needed for November 4, 2014 Election Adoption of a Resolution Amending Water, Gas and Wastewater Connection and Capacity Fees and Miscellaneous Utility Charges (Utility Rate Schedules S-5, G-5, W-5 and C-1) Bay Area Water Supply and Conservation Agency Drought Update Public Letters to Council SET 1 Council Appointed Officer's Meeting, Tuesday, October 21, 2014