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Home My WebLink About2014-09-22 City Council AgendasCITY OF PALO ALTO CITY COUNCIL Special Meeting Council Chambers September 22, 2014 6:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 September 22, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Closed Session 6:00-7:00 PM Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and Regulations (James Keene, Lalo Perez, Joe Saccio, Kathryn Shen, Sandra Blanch, Dania Torres Wong) Unrepresented Employee Group: Management, Professional and Confidential Employees Authority: Government Code Section 54957.6(a) 2. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and Regulations (James Keene, Lalo Perez, Melissa Tronquet, Joe Saccio, Molly Stump, Walter Rossman, Nancy Nagel, Dennis Burns, Mark Gregerson, Kathryn Shen, Dania Torres Wong) Employee Organization: Palo Alto Police Officers Association (PAPOA) Authority: Government Code Section 54957.6(a) 2 September 22, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Agenda Changes, Additions and Deletions City Manager Comments 7:00-7:10 PM Oral Communications 7:10-7:25 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Consent Calendar 7:25-7:30 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 3. Policy and Services Committee Recommendation to Accept the Auditor’s Office Quarterly Report as of June 30, 2014 4. Human Relations Commission Funding Recommendation for Distribution of Additional Human Services Resources Allocation Funding for FY2015 in the Amount of $68,380 5. Request for Approval of a Blanket Purchase Order with Granite Rock Company in the Amount of $1,200,000 to be the Primary Supplier of Asphalt Concrete Products for Both the Public Works and Utilities Departments Over a Three Year Period from September 22, 2014 through September 21, 2017 6. Request for Authorization to Increase Compensation of Legal Services Contract with Kaplan Kirsch Rockwell, LLP by an Additional $250,000 For a Total Contract Not-to-Exceed Amount of $275,000 and Adoption of a Budget Amendment Ordinance Increasing Funding by an Additional $200,000 7. Finance Committee Recommends Adoption of Municipal Code Changes Eliminating Palo Alto Municipal Code Section 2.08.145, titled “Consultation with City Auditor” and Amending Palo Alto Municipal Code Section 2.08.150 Titled “Department of Administrative Services” and Section 2.28.090, titled “Lapse of Appropriations” to Clarify Roles for Reviewing Fiscal Procedures and Roles of City Auditor and Administrative Services Department and Lapse of Appropriations 3 September 22, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 7:30-8:30 PM 8. Council Review of Draft Ordinance Creating a Business Registry; Policy Direction Regarding Business Registry Questionnaire and Update on Staff’s Implementation Plan 8:30-9:30 PM 9. Rejection of Construction Bids for the Palo Alto Municipal Golf Course Reconfiguration Project and Adoption of a Budget Amendment Ordinance in the Amount of $708,495 in Revenues and $168,036 in Expenses to Operate the Golf Course From September 1, 2014 to February 28, 2015, and Establish an FY 2016 Golf Course Operating Loss Reserve from the Net Revenue of Golf Course Operations in the Amount of $540,459 (Continued from September 8, 2014) 9:30-10:30 PM 10. Approval of Contract No. C15152971 in the Amount of $658,527.32 with Contract Sweeping Services for the First Year of a Five Year Term for Street Sweeping Services. Approval of Reduction in the Frequency of Street Sweeping in Residential/Light Commercial Areas from Weekly to Every Other Week Only During the Non-Leaf Season. Approval of Budget Amendment Ordinance with Impacts to Various Funds to Reflect Savings Due to Implementing the Efficiency and Cost Savings Plan. Approval of Amendments to the Table of Organization Reflective of the Proposed Elimination of Seven Positions Budgeted in FY 2015. Approval of Decrease in the Refuse Rate Street Sweeping Fixed Fee from $6.66 per Single Family Residence to $5.26 Inter-Governmental Legislative Affairs Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 4 September 22, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Policy and Services Committee Agenda Sept. 23, 2014 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report Conflict of Interest Biennial Notice Parks and Recreation Commission Informational Memo Regarding the Comprehensive Plan Update and Consequences of Growth and Development for Parks and Recreation Independent Police Auditor Report Covering the Second Half of 2013 Schedule for Parking Guidance Systems and Revenue and Access Controls for Downtown Parking Lots and Garages Public Letters to Council Set 1