HomeMy WebLinkAbout2014-06-23 City Council AgendasCITY OF PALO ALTO
CITY COUNCIL Special Meeting
Council Chambers
June 23, 2014
5:00 PM
Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the
Council Chambers on the Thursday preceding the meeting.
1 June 23, 2014
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
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DURING NORMAL BUSINESS HOURS.
PUBLIC COMMENT
Members of the public may speak to agendized items; up to three minutes per speaker, to be
determined by the presiding officer. If you wish to address the Council on any issue that is on this
agenda, please complete a speaker request card located on the table at the entrance to the Council
Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give
your name on the speaker card in order to speak to the Council, but it is very helpful.
TIME ESTIMATES
Time estimates are provided as part of the Council's effort to manage its time at Council meetings.
Listed times are estimates only and are subject to change at any time, including while the meeting is
in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or
to adapt to the participation of the public. To ensure participation in a particular item, we suggest
arriving at the beginning of the meeting and remaining until the item is called.
HEARINGS REQUIRED BY LAW
Applications and/or appellants may have up to ten minutes at the outset of the public discussion to
make their remarks and up to three minutes for concluding remarks after other members of the public
have spoken.
Call to Order
Closed Session 5:00-5:45 PM
Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker.
1.CONFERENCE WITH LABOR NEGOTIATORS
City Designated Representatives: City Manager and his designees
pursuant to Merit System Rules and Regulations(James Keene, Lalo
Perez, Joe Saccio, Kathryn Shen, Dania Torres Wong, Eric Nickel,
Catherine Capriles, Geo Blackshire, Melissa Tronquet, Mark Gregerson,
Nancy Nagel, Molly Stump, Walter Rossman)
Employee Organization: International Association of Fire Fighters
(IAFF), Local 1319
Authority: Government Code Section 54957.6(a)
REVISED
2 June 23, 2014
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
2.CONFERENCE WITH LABOR NEGOTIATORS
City Designated Representatives: City Manager and his designees
pursuant to Merit System Rules and Regulations (James Keene, Lalo
Perez, Melissa Tronquet, Joe Saccio, Molly Stump, Walter Rossman,
Nancy Nagel, Dennis Burns, Mark Gregerson, Kathryn Shen, Dania
Torres Wong)
Employee Organization: Palo Alto Police Officers Association (PAPOA)
Authority: Government Code Section 54957.6(a)
Agenda Changes, Additions and Deletions
HEARINGS REQUIRED BY LAW: Applications and/or appellants may have up to ten minutes at the outset of the
public discussion to make their remarks and put up to three minutes for concluding remarks after other members of
the public have spoken.
OTHER AGENDA ITEMS: Public comments or testimony on agenda items other than Oral Communications shall be
limited to a maximum of three minutes per speaker.
City Manager Comments 5:45-5:55 PM
Oral Communications 5:55-6:10 PM
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of
Oral Communications period to 30 minutes.
Minutes Approval 6:10-6:15 PM
May 5, 2014
May 6, 2014
Consent Calendar 6:15-6:20 PM
Items will be voted on in one motion unless removed from the calendar by three Council Members.
3.Award of Banking and Related Service Contracts to: (1 and 2) U.S.
Bank and Their Wholly-Owned Subsidiary Elavon for General Banking
and Merchant Services, (3) Wells Fargo for Lockbox Service, (4)
Commerce Bank for the New and Innovative Accounts Payable Bill
Payment Service, (5) Union Bank for Investment Safekeeping
(Custodial) Service, and (6) JP Morgan Chase Bank for Purchase Card
(P-Card) Service
4.Approval of a Five-year Contract with Questica Inc. For a Budget
System at a Cost Not to Exceed $472,100 and a 10 percent
Contingency Totaling $26,968
3 June 23, 2014
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
5.Council Direction to Remove Floor Area Ratios From the Draft
California Avenue Area Concept Plan per the Council's Discussion of
May 5, 2014
6.Approval and Authorization for the City Manager to Execute a
Professional Services Agreement with Just Energy Resources LLC in
the Amount of $597,878 for Marketing and Program Management for
the PaloAltoGreen and PaloAltoGreen Gas Programs for a Term of up to
Three Years
7.Adoption of a Resolution of Intent to Establish Utility Underground
District No. 46 (Arastradero Rd/El Camino Real/ W. Charleston Rd) by
Amending Section 12.16.020 of the Palo Alto Municipal Code
8.Approval of a Water Enterprise Fund Contract with DN Tanks, Inc. In a
Total Not to Exceed Amount of $1,534,842 for the Seismic Upgrade of
the Boronda Reservoir Project WS-09000-501
9.Second Reading: Adoption of a Park Improvement Ordinance for
Hopkins Park (First Reading: June 9, 2014 PASSED: 8-0 Scharff
absent)
10.Approval of a Contract with Graham Contractors, Inc. in the Amount of
$1,084,553, for the FY 2015 Preventive Maintenance Project, the 1st
of 4 Contracts in the FY 2015 Street Maintenance Program Project (CIP
PE-86070)
11.Approval of On-Call Surveying Consultant Contract with Sandis Civil
Engineers Surveyors Planners for a Total of $150,000 for Surveying
and Design Support Services
12.Utilities Advisory Commission Recommendation that Council Adopt a
Resolution Terminating the “Power from Local Ultra-clean Generation
Incentive" Program and Repealing Utilities Gas Rate Schedule G-8
(Gas for Electric Generation Service)
13.Approval of a Contract with Schaaf & Wheeler Consulting Civil
Engineers In The Amount of $250,000 for Storm Drain Master Plan
Update, Capital Improvement Program Project SD-15008
4 June 23, 2014
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
14.Approval of a Funding Agreement with the County of Santa Clara in
the Amount of $100,000 for Development of a Concept Plan Line for
Possible Improvements to Page Mill Road from Oregon Expressway to
I-280 and Adoption of a Budget Amendment Ordinance to Transfer
$75,000 from the Stanford Research Park/El Camino Traffic Impact
Fee Fund and $25,000 from the Citywide Traffic Impact Fee Fund to
CIP PL-12000 for this purpose.
15.Authorization to Submit a Grant Funding Application to the Federal
Aviation Administration for Rehabilitation of the Runway and Taxiways
at the Palo Alto Airport
16.Approval of Contract with MV Transportation in the Amount of
$1,215,036.00 to Provide Community Shuttle Service on the Existing
Crosstown Shuttle Route and the East Palo Alto/Caltrain Shuttle Route
for up to Three Years; Approval of Funding Agreement with East Palo
Alto and Adoption of a Budget Amendment Ordinance Amending the
Fiscal Year 2015 Operating Budget to Increase the Planning and
Community Environment Department Appropriation by $221,239
17.Request to Issue Notice of Intent to Award 50 Year Lease to Avenidas
for 450 Bryant Street Site to Allow Continued Use of Building for
Senior Services
18.Second Reading: Adoption of Ordinance Amending Section 22.04.270
by Adding Subsection 22.04.270(C) to Prohibit the Feeding of Wildlife
and Feral Animals in Palo Alto Parks And Open Space Areas (First
Reading: June 9, 2014 PASSED: 8-0 Scharff absent)
19.Second Reading: Adoption of an Ordinance Authorizing the Operation,
Management and Control of the Palo Alto Airport by the City of Palo
Alto and Amending Section 2.08.190 of Chapter 2.08 of Title 2 of the
Palo Alto Municipal Code to Add the Palo Alto Airport to the Duties of
the Director of Public Works (First Reading: June 9, 2014 PASSED: 8-
0 Scharff absent)
20.Approval of Amendment No. 8 with Group 4 Architecture, Inc., to Add
$143,339 for a Total Contract Not to Exceed $8,998,570
21.Approval of Amendment No. 1 to On-Call Transportation Service
Agreement - Contract C13147610 with TJKM Transportation Consultant
in the Amount of $151,000
5 June 23, 2014
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
22.Rescission of Resolution 9415 and Adoption of Updated Resolution
Calling a Special Election to Modernize the Telecommunications
Provision of the Utility Users Tax Ordinance, Eliminate the Discount
Tax Rate for a Small Number of Commercial Customers Who Use Large
Volumes of Water, Gas and Electric Utilities and Reduce the Telephone
UUT Rate from 5% to 4.75%
23.Adoption of a Resolution Calling a Special Election for November 4,
2014 and Submitting to the Electorate a Measure to Amend Article III,
Section 2, of the Charter to Change the Number of Council Member
Seats from Nine to Seven Commencing January 1, 2019
Action Items
Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials,
Unfinished Business and Council Matters.
6:20-7:00 PM
24.Approval of One Contract and Two Contract Amendments: (1) ConstructionContract with Duininck, Inc. in the Amount of $8,987,809 for the Palo Alto
Golf Course Reconfiguration Project, CIP PG-13003; (2) Change Order No.
One with Duininck, Inc. in the Amount of $265,399, Reflecting Cost Savings;and (3) Amendment No. One to Contract C13148028 with Golf Group, Ltd. In
the Amount of $456,693 for Construction Support and Environmental
Mitigation Monitoring Services; Adoption of Two Resolutions: (4) Amending
Resolution No. 9296, adopted November 13, 2013, to Extend Statutory
Exception for Soil Transfers by Truck on Oregon Expressway until December31, 2014; and (5) Adopt the Attached Resolution Declaring Intention to
Reimburse Expenditures from the Proceeds of Tax-Exempt Obligations (e.g.
Certificates of Participation) for Not-To-Exceed Par Amount of $7 Million toFund a Portion of the Cost of the Palo Alto Municipal Golf Course
Reconfiguration Project; and Adoption of Two Budget Amendment Ordinances:
(6) In the Amount of $2,501,569 for Golf Course Reconfiguration Project
PG-13003, Increasing Appropriations From $8,545,338 to $11,046,907; and
(7) In the Amount of $324,800 in Revenues and $324,800 in Expenses to
Operate Golf Course During July 1, 2014 – August 31, 2014
7:00-9:00 PM
25.PUBLIC HEARING: City Council Review and Consideration of a
Proposed Reclassification from a Category 3 Historic Resource to a
Category 2 Historic Resource and an Architectural Review Application
for the Historic Rehabilitation Project Located at 261 Hamilton Avenue
that would Generate 15,000 Square Feet of Transferable Development
Rights for Off-Site Development. The Rehabilitation Project Includes
Renovations to the Existing Building And Relocation of Floor Area to
Make A 5,910 Square Foot Addition at the Rear of the Building.
6 June 23, 2014
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
Environmental Assessment: Exempt from the California Environmental
Quality Act per Sections 15331 Historical Resource Rehabilitation and
15301 Existing Facilities
9:00-10:00 PM
26.PUBLIC HEARING: Council Action Regarding an Appeal of the Director
of Planning and Community Environment's Decision Approving a
Project on an Approximately 17-acre Site in the RP (AS2) Zoning
District located at 1451-1601 California Avenue, and Council Approval
of a Tentative Map to Subdivide Three Parcels Into 83 Parcels at the
Same Site. The Proposal Would Authorize Demolition of Approximately
290,220 Square Feet of Existing R&D/Office Space and Construction of
180 Dwelling Units, Which Includes 68 Detached Single Family Units
and 112 Multi-Family Units as Anticipated in the 2005 Mayfield
Development Agreement. Environmental Assessment: City of Palo
Alto/Stanford Development Agreement and Lease Project
Environmental Impact Report (State Clearinghouse No. 2003082103).
Inter-Governmental Legislative Affairs
Council Member Questions, Comments and Announcements
Members of the public may not speak to the item(s)
Adjournment
AMERICANS WITH DISABILITY ACT (ADA)
Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may
contact (650) 329-2550 (Voice) 24 hours in advance.
7 June 23, 2014
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
Additional Information
Schedule of Meetings
Schedule of Meetings
Tentative Agenda
Tentative Agenda
Informational Report
Annual Report on Use of Cap and Trade Revenue for the Electric Utility
City of Palo Alto Sales Tax Digest Summary Fourth Quarter Sales (October -
December 2013)
Progress Report on the Issuing of a Request for Proposal for the
Development of a Composting Facility on the Measure E Site for co-collected
Residential Food Scraps and Yard Trimmings with an option for only Yard
Trimmings
Public Letters to Council
SET 1
SET 2