The URL can be used to link to this page

Home My WebLink About2014-06-16 City Council AgendasCITY OF PALO ALTO CITY COUNCIL Special Meeting Council Chambers June 16, 2014 5:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 June 16, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Closed Session 5:00-6:00 PM Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 1.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and Regulations (James Keene, Lalo Perez, Joe Saccio, Kathryn Shen, Sandra Blanch, Val Fong, Molly Stump) Employee Organization: Utilities Management and Professional Association of Palo Alto (UMPAPA) Authority: Government Code Section 54957.6(a) Study Session 6:00-7:00 PM 2.Study Session on the County of Santa Clara Expressway Study Program and Update on the Page Mill Road & I-280 Interchange Project REVISED 2 June 16, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Agenda Changes, Additions and Deletions City Manager Comments 7:00-7:10 PM Oral Communications 7:10-7:25 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Minutes Approval 7:25-7:30 PM April 29, 2014 Consent Calendar 7:30-7:35 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 3. Adoption of Fiscal Year 2015 Investment Policy 4. Approval of a Contract with Tandem Creative, Inc. In The Amount of $90,000 for Graphic Design and Printing for the Quarterly Production of the Enjoy! Catalog Classes and Activities Guide 5. Second Reading: Adoption of a Park Improvement Ordinance for the Magical Bridge Playground (1st Reading: June 2, 2014 PASSED: 9-0) 6. Council Approval of Amendment No. 6 to Agreement No. C1136231 With The Housing Trust Silicon Valley to Provide a Contribution in the Amount of $200,000 from the Residential Housing In-Lieu Fund for Fiscal Year 2013/14 to be Expended Through Fiscal Year 2017/18, Authorize the City Manager to Execute Amendment No. Six with the Housing Trust Silicon Valley, and Adoption of a Budget Amendment Ordinance of $200,000 from the Residential Housing In-Lieu Fund 7. Adoption of a Resolution Approving a Professional Services Agreement between the Northern California Power Agency and the Cities of Alameda, Palo Alto and Santa Clara for Electric Transmission, Generation and Regulatory Consulting Services for a Total Not to Exceed Amount of $166,669 for the One Year Contract Term 8. Recommendation That Council Authorize Approval of the Agreement Between the City of Palo Alto and Palo Alto Unified School District for Shared Funding of Two School Resource Officer Positions 3 June 16, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 9.Approval of 6 Contract Amendments: (a) Amendment No. 2 to 4Leaf, Inc. Contract C13149364, Increasing Compensation by $1,500,000 to $3,000,000; (b) Amendment No. 2 to Kutzmann & Associates, Inc. Contract C13149368, Increasing Compensation by $363,000 to $726,000; (c) Amendment No. 2 to Interwest Consulting Group Contract C13149365, Increasing Compensation by $50,000 to $150,000; (d) Amendment No. 1 to CSG Consulting Contract C13149366, Increasing Compensation by $50,000 to $100,000; (e) Amendment No. 1 to TRB & Associates Contract C13149369, Increasing Compensation by $50,000 to $100,000; and (f) Amendment No. 1 to West Coast Code Consultants Contract C13149367, Increasing Compensation by $385,000 to $770,000, to Renew Contracts and Amend Scope of Work Each for a One-Year Term Extension for On-Call Inspection, Plan Check Services, and Capital Improvement Costs 10.Approval of Professional Services Contract with Plante & Moran, PLLC for Enterprise Resource Planning Evaluation Assessment in the Amount of $142,175 11.Staff Request Council Authorize the City Manager to Approve Law Enforcement Data Sharing Agreement 12.Approval of Design Contract No. C14153579 with BKF Engineers in the Amount of $180,000 for the Embarcadero Road Satellite Parking Project 13.Adoption of a Resolution Determining the Proposed Calculation of the Appropriations Limit for Fiscal Year 2015 14.Approval of Separate Five-Year Contracts with Genuent USA, LLC, Intratek Comuter, Inc., Digital Intelligence Systems, LLC, GTC Systems, Inc., Modis, Inc., Bodhtree Solutions, Inc. and Signature Technology Group, Inc. For IT Temporary Staffing Support Services in a Total Amount Not to Exceed $500,000 Per Fiscal Year for All Seven Contracts 15.Approval of a Purchase Order with Owen Equipment in a Not to Exceed Amount of $409,233.50 for the Purchase of a Hydro-Excavator Truck (Scheduled Vehicle and Equipment Replacement Capital Improvement Program VR-13000) Signed Contract 4 June 16, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 16. Adoption of a Resolution to Establish the Palo Alto Bicycle Advisory Committee (PABAC) as the Bicycle Advisory Committee for purposes of the Transportation Development Act Program 17. Approval of Amendments to Power Purchase Agreements with Elevation Solar C LLC and Western Antelope Blue Sky Ranch B LLC 18. Approval of a Construction Contract with D.L. Falk Construction, Inc. in the Amount of $2,718,350, Approval of Amendment Number 2 to Contract No. C12144101 with WMB Architects, Inc. in the Amount of $141,565 for a Not-to-Exceed Amount of $426,256 for the City Hall Remodel Project PE-12017, and Adoption of a Budget Amendment Ordinance for Fiscal Year 2014 to Provide an Additional Appropriation in the Amount of $1,607,109 Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 7:35-7:40 PM 19. Public Hearing: Adoption of a Resolution Confirming Weed Abatement Report and Ordering Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein – (STAFF REQUESTS THIS ITEM BE CONTINUED TO AUGUST 4, 2014) 7:40-8:10 PM 20. Public Hearing: Adoption of the Budget Ordinance for Fiscal Year 2015, including Adoption of Operating and Capital Budgets and Municipal Fee Schedule; Ordinance of the Council Amending Chapter 2.08 of Title 2 of the Palo Alto Municipal Code to Add Section 2.08.250 Creating a New Department of Development Services; Adoption of five Resolutions, including: Adopting a Dark Fiber Rate Increase of 2.6% and Amending Utility Rate Schedules EDF-1 and EDF-2; Amending Utility Rate Schedule D-1 (Storm and Surface Water Drainage) to Increase Storm Drain Rates by 2.6 Percent Per Month Per Equivalent Residential Unit for Fiscal Year 2015; Amending the 2012-2013 Compensation Plan for Management and Professional Adopted by Resolution No. 9357 to Add One New Position and Change the Title of Two Positions; Amending the 2013-2015 Memorandum of Agreement Service Employees International Union (SEIU), Adopted by Resolution No. 9398 to Add One New Position and Correct the Salary of One Position; and Amending the Terms for the Utility Management Professional Association, Adopted by Resolution No. 9359 to Correct the Salary for One Position and Add Two New Positions (CONTINUED FROM JUNE 9, 2014) 5 June 16, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 8:10-9:10 PM 21.Discussion and Council Direction Regarding Potential November 2014 Charter Amendments Relating to Council Seats, Including Reducing the Number of Council Seats from Nine to Seven, Increasing the Limit on Terms from Two to Three Terms, Providing for Terms to Begin in December and Other Matters 9:10-9:40 PM 22.Adoption of a Resolution Calling a Special Election for November 4, 2014 to Place a Ballot Measure before the Voters to Increase the City’s Transient Occupancy Tax (TOT) by Two Percentage Points and Update the TOT Ordinance to Ensure Equal Treatment of Traditional and Online Bookings: Discussion of Polling Regarding Proposed TOT and Utility User Tax (UUT) Ballot Measures 23. 9:40-10:25 PM Public Hearing: Recommend Adoption of an Ordinance Requiring All New Multi-Family Residential and Non-Residential Construction to Provide for Current or Future Installation of EV Chargers 10:25-11:05 PM 24.Colleagues' Memo from Council Members Berman, Holman, Klein and Schmid Regarding Local Animal Services Inter-Governmental Legislative Affairs Council Member Questions, Comments and Announcements 11:05-11:15 PM Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 6 June 16, 2014 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Finance Committee Meeting- CANCELLED Policy and Services Committee June, 17, 2014 City School Committee Meeting June 19, 2014 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report City of Palo Alto’s Energy Risk Management Report for the Second Quarter, Fiscal Year 2014 City of Palo Alto Utilities Quarterly Update for the Third Quarter of Fiscal Year 2014 Updated City Roster Public Letters to Council Set 1 Set 2