HomeMy WebLinkAbout2014-04-07 City Council AgendasCITY OF PALO ALTO
CITY COUNCIL Special Meeting
Council Conference Room
April 7, 2014
6:00 PM
Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the
Council Chambers on the Thursday preceding the meeting.
1 April 7, 2014
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
REVISED
PUBLIC COMMENT
Members of the public may speak to agendized items; up to three minutes per speaker, to be
determined by the presiding officer. If you wish to address the Council on any issue that is on this
agenda, please complete a speaker request card located on the table at the entrance to the Council
Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give
your name on the speaker card in order to speak to the Council, but it is very helpful.
TIME ESTIMATES
Time estimates are provided as part of the Council's effort to manage its time at Council meetings.
Listed times are estimates only and are subject to change at any time, including while the meeting is
in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after
the time estimated on the agenda. This may occur in order to best manage the time at a meeting or
to adapt to the participation of the public. To ensure participation in a particular item, we suggest
arriving at the beginning of the meeting and remaining until the item is called.
HEARINGS REQUIRED BY LAW
Applications and/or appellants may have up to ten minutes at the outset of the public discussion to
make their remarks and up to three minutes for concluding remarks after other members of the public
have spoken.
Call to Order
Study Session 6:00-7:00 PM
1. Study Session with the Public Art Commission
COUNCIL CHAMBERS
Special Orders of the Day
7:00-7:10 PM
2. Proclamation National Crime Victims Week
7:10-7:15 PM
3. Selection of Applicants to Interview on April 16, 2014 for the Public Art
Commission, Library Advisory Commission and the Human Relations
Commission
2 April 7, 2014
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
Agenda Changes, Additions and Deletions
HEARINGS REQUIRED BY LAW: Applications and/or appellants may have up to ten minutes at the outset of the
public discussion to make their remarks and put up to three minutes for concluding remarks after other members of
the public have spoken.
OTHER AGENDA ITEMS: Public comments or testimony on agenda items other than Oral Communications shall be
limited to a maximum of three minutes per speaker.
City Manager Comments 7:15-7:25 PM
Oral Communications 7:25-7:40 PM
Members of the public may speak to any item not on the agenda. Council reserves the right to limit the duration of
Oral Communications period to 30 minutes.
Minutes Approval 7:40-7:45 PM
February 10, 2014
March 3, 2014
Consent Calendar 7:45-7:50 PM
Items will be voted on in one motion unless removed from the calendar by three Council Members.
4. Policy and Services Committee Recommendation to Accept the
Auditor's Office Quarterly Report as of December 31, 2013
5. Approval of a Five-Year Contract with Oracle America, Inc., for
Software Program Technical Support Services in the Amount not to
Exceed $563,600
6. Adoption of Budget Amendment Ordinance in the Amount of
$2,257,200 and Approval of Wastewater Treatment Enterprise Fund
Contract with Anderson Pacific in the Total Amount of $2,052,000 for
the DMF Optimization & Secondary Clarifiers Improvement Project at
the Regional Water Quality Control Plant CIP WQ-80021 Plant
Equipment Replacement
7. Finance Committee Recommendation to Accept the Inventory
Management Audit
8. Approval of Wastewater Treatment Enterprise Fund Contract with
Monterey Mechanical Co. in the Total Amount of $374,100 for the
Secondary Clarifier Number 1 Mechanism Replacement Project at the
Regional Water Quality Control Plant - Capital Improvement Program
Project WQ-80021
3 April 7, 2014
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
9. Adoption of a Resolution Approving Amendment No. 1 to the 2009
California Oregon Transmission Project Long-Term Layoff Agreement
to Authorize the City of Roseville's Withdrawal and Provide the City of
Palo Alto with Voting Rights on Project Improvements and Financing
10. Adoption of a Budget Amendment Ordinance in the Amount of
$880,271 to CIP SD-10101, Offset by a Reduction to CIP SD-06101,
and Approval of a Contract with Ranger Pipelines, Inc. in the Amount
of $1,516,610 for the Southgate Neighborhood Storm Drain
Improvement and Green Street Project, Capital Improvement Program
Project SD-10101
11. Consideration of an Appeal of the Director's Individual Review Approval
of a Two-Story, Single Family Home Located at 4055 Second Street
12. Approval of a Contract Amendment to S13148916 with AECOM for
Consulting Services in the Amount of $21,500 to Complete a Risk
Assessment for Hazardous Materials at Communications and Power
Industries (CPI) located at 607-811 Hansen Way
13. Title: Recommendation from the Council Appointed Officers Committee
(CAO Committee) that Council Exercise an Option to Extend for One
Year a Consulting Contract with Sherry L. Lund Associates for a Total
Cost Not to Exceed $58,161 for: 1) Consulting Services related to the
2013-2014 Annual Performance Reviews for Three Council Appointed
Officers for a Total Cost Not to Exceed $31,588; 2) Mid-year
Performance Review Updates for a Total Cost Not to Exceed $8,003;
3) Solicitation of Staff Feedback Related to Performance Evaluations
for a Total Cost Not to Exceed $10,070; 4) As Needed Consulting
Services for Compensation, Organizational Development and Human
Resources Consulting for a Total Not to Exceed Cost of $6,000; and 5)
Additional Services for a Total Cost Not to Exceed $2,500; and
Authorize Use of Council Contingency Funds of Up to $50,000 for
Necessary Work Before July 1, 2014
14. Approval of Purchase Order for Annual Computer Replacement
Equipment with Golden Gate Systems, LLC in the Amount of $422,231
15. Approval of Amendment No. 1 To Compucom Contract No. C12144913
In An Amount of $50,000 plus a 10% contingency for unforeseen
expenses for Microsoft Azure Services Until June 2015 for additional
disaster recovery for file services.
4 April 7, 2014
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
16. Second Reading: Adoption of a Park Improvement Ordinance for the
Design of the Scott Park Capital Improvement Project (First Reading:
March 17, 2014 PASSED: 8-0 Price absent)
17. Approval of a Water Enterprise Fund Contract with URS Corporation in
the Total Amount of $1,009,854 for the Design and Construction
Management Services for Coating and Seismic Upgrades of Four
Existing City Reservoirs and Rehabilitation of Three Receiving Stations,
Project WS-07000, WS-08001 and WS-09000
18. Appointment of City Auditor and Approval of Employment Agreement
Action Items
Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters.
7:50-8:00 PM
19. PUBLIC HEARING: TEFRA Hearing Regarding Conduit Financing for the
Stevenson House Project Located at 455 East Charleston Road Palo
Alto, and Approving the Issuance of Revenue Bonds by the California
Municipal Finance Authority for the Purpose of Financing the
Acquisition and Rehabilitation of a Multifamily Rental Housing Facility
20. PUBLIC HEARING: TEFRA Hearing Regarding Conduit Financing for the
Stanford Affordable Apartments Project Located at 2450, 2470 AND
2500 El Camino Real Palo Alto, and Approving the Issuance of Revenue
Bonds by the California Municipal Finance Authority for the Purpose of
Financing the Acquisition, Construction and Development of a
Multifamily Rental Housing Facility (Staff requests this item be
continued to a date uncertain)
8:00-8:30 PM
21. From Policy and Services Committee: Staff Requests Direction From
Council on the Naming of the Main Library and Colleagues' Memo from
Council Members Klein and Price Regarding the Renaming
8:30-9:30 PM
22. Finance Committee Recommendation to Approve the Fiscal Years 2015
to 2024 General Fund Long Range Financial Forecast
State/Federal Legislative Discussion and Potential Action
Council Member Questions, Comments and Announcements
Members of the public may not speak to the item(s)
5 April 7, 2014
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
Closed Session
Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker.
23. CONFERENCE WITH CITY ATTORNEY – EXISTING LITIGATION
City of Palo Alto v. Regional Water Quality Control Board, San
Francisco Bay Region: Petition for Review and Reconsideration of
Failure to Act on Application for Section 401 Water Quality Certification
of the City of Palo Alto Municipal Golf Course Reconfiguration Project,
and Request to Hold Petition in Abeyance (petition filed April 1, 2014,
before the California State Water Resources Board)
Request for Reconsideration to the Regional Water Quality Control
Board, San Francisco Bay Region (letter filed April 1, 2014)
Authority: Government Code section 54956.9
24. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, CALIFORNIA
GOVERNMENT CODE SECTION 54956.8
Property: U.S. Post Office, 380 Hamilton Avenue, Palo Alto 94301
Agency Negotiators: James Keene, Lalo Perez, Hamid Ghaemmaghami,
Joe Saccio, Hillary Gitelman, Aaron Aknin, Meg Monroe, Molly Stump,
Cara Silver
Negotiating Parties: City of Palo Alto and United States Post Office
Under Negotiation: Purchase and Lease-Back: Price and Terms of
Payment
Adjournment
AMERICANS WITH DISABILITY ACT (ADA)
Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who
would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance.
6 April 7, 2014
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
Additional Information
Supplemental Information
Standing Committee Meetings
Policy and Services Committee Meeting- CANCELLED
Regional Housing Mandate Committee
Schedule of Meetings
Schedule of Meetings
Tentative Agenda
Tentative Agenda
Informational Report
Informational Report on Request for Proposals for Installation and
Operation of Photovoltaic Facilities at City Owned Parking Garages
City of Palo Alto Utilities Quarterly Update for the Second Quarter of Fiscal
Year 2014
Informational Report - County of Santa Clara Expressway Study Update
and Page Mill Rd & I-280 Traffic Signal Improvements
Public Letters to Council Set 1 Set 2