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Home My WebLink About2015-11-30 City Council Agendas CITY OF PALO ALTO CITY COUNCIL November 30, 2015 Special Meeting Council Chambers 5:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 November 30, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 5:00-6:00 PM 19.PUBLIC HEARING: To Consider a Continued Appeal of the Director of Planning and Community Environment’s Architectural Review Approval of a 31,407 Square-Foot, Four Story, Mixed Use Building With Parking Facilities on two Subterranean Levels on an 11,000 Square-Foot Site in the Downtown Commercial (CD-C (GF)(P)) Zone District Located at 429 University Avenue; and Approval of a Mitigated Negative Declaration. Environmental Assessment: A Mitigated Negative Declaration has Been Prepared. This Hearing is Continued From May 4, 2015 *Quasi Judicial Special Orders of the Day 6:00-6:25 PM 2.Proclamation Honoring Winners of the 2015 Architectural Review Board Awards REVISED 2 November 30, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 3.Appointment of Three Candidates to the Parks and Recreation Commission to Terms Ending December 15, 2018 Study Session 6:25-7:45 PM 4.Joint Study Session of the City Council and Planning and Transportation Commission Agenda Changes, Additions and Deletions City Manager Comments 7:45-7:55 PM Oral Communications 7:55-8:05 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Minutes Approval 8:05-8:10 PM 5.Approval of Action Minutes for the November 9 and 16, 2015 Council Meetings Consent Calendar 8:10-8:15 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 6.Approval of Transformer Supplier Pre-Qualification Process and Authorization to Spend up to $1,000,000 per Year With any of the Qualified Vendor(s) Over the Next Five Years, Total of not to Exceed $5,000,000 for the Purchase of Electric Distribution Transformers Required to Provide Service to Customers 7.Adoption of a Resolution Adopting a Complete Streets Policy to Maintain the City's Eligibility for Regional Transportation Funding 8.Review and Approval of Proposed Bicycle and Pedestrian Improvements Along Bryant Street, Redwood Circle, Carlson Court, Ely Place, Duncan Place, Creekside Drive, Nelson Drive, Shasta Drive and MacKay Drive 9.Policy and Services Committee Recommendation to Accept the Auditor's Office Quarterly Report as of June 30, 2015 Attachment A 3 November 30, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 10.Approval of a Contract Amendment With VOX Network Solutions, Contract Number C12144216 for Additional Phone Equipment and Maintenance in the Amount of $159,899 11.Approval of Contract Number C16159083 With Cleary Brothers Landscape in the Amount of $831,781 for the Mayfield Soccer Complex Synthetic Turf Replacement Project (Stanford Palo Alto Playing Field, Capital Improvement Project PG-13001) 12.Approval of a Contract With California Land Management Corporation in the Amount of $127,434 for the First Year of Service for Park Ranger Patrol Services in Palo Alto's Urban Parks, Byxbee Park and Baylands Nature Preserve 13.Approval of Blanket Purchase Order With Hill Brothers Chemical Company in an Amount not to Exceed $536,461 for the Purchase of Bulk Magnesium Hydroxide for the Water Quality Control Plant and Approval of Two One Year Extensions 14.Authorization to Amend the Legal Services Agreement With the Law Offices of Renne Sloan Holtzman & Sakai LLP to add $45,000 for a Total Not to Exceed Amount of $95,000 for Litigation Defense Services 15.Request for Pre-Screening of a Proposed Hotel Development at 744- 750 San Antonio Road (to be Scheduled for December 7, 2015) 16.Approval of a Contract With Peninsula Corridor Joint Powers Board in the Amount of $89,490 for 2016 Caltrain Go Pass Program 17.Approval of Amendment Number Four to Contract Number S13149754 to add $120,000 for a Total Amount not to Exceed $336,000 and Amendment Number Two to Contract Number S15155809 to add $25,000 for a Total Amount not to Exceed $50,000 With Renne Sloan Holtzman & Sakai LLP Public Law Group for Labor Negotiations Services and to Extend Both Contract Terms to June 30, 2016 18.SECOND READING: Adoption of an Ordinance Establishing a Single Story Overlay District for 83 Homes Within the Los Arboles Tract by Amending the Zoning Map to Rezone the Area From R-1 Single Family Residential and R-1 (7,000) to R-1(S) and R-1(7,000)(S) Single Family Residential With Single Story Overlay. Environmental Assessment: 4 November 30, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Exempt From the California Environmental Quality Act per Section 15305 (FIRST READING: November 9, 2015 PASSED 9-0) Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 8:15-9:15 PM 20.Approval of Staff’s Plan to Simultaneously Pursue Response to Council’s Motion on Fiber-to-the-Premises Master Plan and Wireless Network Plan and Continuation of Negotiations With Google Fiber, AT&T; Approval and Authorization for the City Manager to Execute Amendments to two Contracts With Columbia Telecommunications Corporation dba CTC Technology & Energy Extending Each Contract Term Through June 30, 2016 and Increasing Compensation Under: (1) Contract Number C15152568 by $94,490 for a Total not to Exceed Amount of $226,140; and (2) Contract Number C15152569 by $58,850 for a Total not to Exceed Amount of $203,794; Approval of a Temporary Fiber and Wireless Senior Program Manager Position for Three Years at $228,000/Year; and Adoption of a Related Budget Amendment Ordinance for Fiscal Year 2016 to Provide Appropriation in the Amount of $172,850 9:15-10:30 PM 21.PUBLIC HEARING: Adoption of an Ordinance Establishing a Single Story Overlay District for 72 Homes Within the Greer Park Tract Number 796, by Amending the Zoning Map to Re-Zone the Area From R-1 Single Family Residential to R-1(S) Single Family Residential with Single Story Overlay. Environmental Assessment: Exempt From the California Environmental Quality Act Per Section 15305. The Planning and Transportation Commission Recommended Rezoning Only the 47 Parcels With Frontage on Metro Circle and Moffett Circle Closed Session 10:30-11:30 PM Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 1.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and Regulations (James Keene, Molly Stump, Suzanne Mason, Kathy Shen, Dania Torres Wong, Alison Hauk) Employee Organizations: Palo Alto Police Officers Association (PAPOA); Palo Alto Police Managers’ Association (PAPMA; Palo Alto Fire Chiefs’ Association (FCA); International Association of Fire Fighters (IAFF), Local 1319; Service Employees International Union, (SEIU) Local 521; Management, Professional and Confidential Employees; Utilities Management and Professional Association of Palo Alto (UMPAPA) 5 November 30, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Authority: Government Code Section 54957.6(a) Inter-Governmental Legislative Affairs Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 6 November 30, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Sp. Council Closed Session Meeting December 1, 2015 Sp. Finance Committee Meeting December 1, 2015 Sp. Policy and Services Committee Meeting December 1, 2015 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Public Letters to Council Set 1