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Home My WebLink About2015-10-19 City Council AgendasCITY OF PALO ALTO CITY COUNCIL October 19, 2015 Special Meeting Council Chambers 5:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 October 19, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Closed Session 5:00-6:00 PM 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and Regulations (James Keene, Suzanne Mason, Kathy Shen, Dania Torres Wong, Molly Stump, Alison Hauk) Employee Organizations: Palo Alto Police Officers Association (PAPOA); Palo Alto Police Manager’s Association (PAPMA); Palo Alto Fire Chiefs’ Association (FCA); International Association of Fire Fighters (IAFF), Local 1319; Service Employees International Union, (SEIU) Local 521; Management, Professional and Confidential Employees; Utilities Management and Professional Association of Palo Alto (UMPAPA) Authority: Government Code Section 54957.6(a) 2 October 19, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Special Orders of the Day 6:00-6:15 PM 2. Recognition and Acknowledgement of Palo Alto Firefighters for Their Response to Numerous Wildland Fires in California During the 2015 Fire Season Study Session 6:15-7:15 PM 3. Potential List of Topics for the Study Session With Assembly Member Rich Gordon 7:15-8:15 PM 4. Council Update on Staff Actions in Preparation for 2015-16 Winter Storm Season Agenda Changes, Additions and Deletions City Manager Comments 8:15-8:25 PM Oral Communications 8:25-8:40 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Minutes Approval 8:40-8:45 PM 5. May 4, 2015, May 6, 2015, and May 11, 2015 Consent Calendar 8:45-8:50 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 6. Approval and Authorization for the City Manager to Execute an Electric Enterprise Fund Construction Contract With PAR Electrical Contractors, Inc. for a Total Not to Exceed Amount of $1,095,179 for the 2015 Pole Replacement Project 3, Which Involves Construction Maintenance Work on the City’s Electric Distribution System Throughout the City 7. Approval of a Contract With Pierce Manufacturing Inc. in the Amount of $657,394 for the Purchase of a Triple Combination 1500 GPM Fire Pumper; and Adoption of a Budget Amendment Ordinance in the Amount of $289,265 to Fund the Purchase of a Fire Pumper Offset by a Transfer From the General Fund and Corresponding Reduction to the Budget Stabilization Reserve (Scheduled Vehicle and Equipment Replacement Capital Improvement Program CIP VR-15000) 3 October 19, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 8. Approval of a Purchase Order With Leader Industries in an Amount Not to Exceed $500,471 for the Purchase of Two 2015 Chevrolet G4500 Type III Ambulances and Adoption of a Budget Amendment Ordinance for Fiscal Year 2016 in the Amount of $500,471 in the Vehicle Replacement Fund, Offset by a Transfer From the General Fund and Corresponding Reduction to the Budget Stabilization Reserve (Scheduled Vehicle and Equipment Replacement Capital Improvement Program CIP VR-15000) 9. Approval of a Record of Land Use Action for a Site and Design Application of a One-Story 1,735 Sq. Ft. Single Family Home With an Attached One-Car Garage and Associated Site Improvements on a Vacant 11.04 Acre Parcel of Land in the Open Space (OS) Zoning District Located at 5061 Skyline Boulevard. Environmental Assessment: Exempt From the Provisions of the California Environmental Quality Act per Section 15303 10. Approval of the Purchase of Underground Cable From the Okonite Company in the Amount of $350,000 per Year for Five Years, for a Total Not to Exceed Amount of $1,750,000 11. Approval of Change Order Number One to Construction Services Contract Number C15155783 With Pacheco Line Builders, Inc. to Increase Not-to-Exceed Amount by $500,000 Annually to $1,500,000 Per Year, for a Total Not-to-Exceed Amount of $4,500,000 for Increased Costs Associated With Maintenance and Repair Work for the City’s Electric Overhead Distribution System, and Adoption of a Related Budget Amendment Ordinance for Fiscal Year 2016 Appropriating a Total of $1,000,000 From the Electric Distribution Fund Operations Reserve 12. Approval of Amendment Number Two to the Agreement Between the City of Palo Alto and the Purissima Hills Water District for a Limited Emergency Water Supply Intertie 13. Approval of the Change in Direction by Friends of the Junior Museum & Zoo’s Regarding Operation of the New Building 14. Approval of a Contract With TransPac Systems, LLC in the Amount of $106,590, Contract C16160857 for Consulting and Implementation Services for the City's Police Department's Information Technology Systems 4 October 19, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 15. Approval of Annual Williamson Act Contracts Within the City of Palo Alto 16. Adoption of a Resolution Amending and Restating the Administrative Penalty Schedule and Civil Penalty Schedules for Certain Violations of the Palo Alto Municipal Code and the California Vehicle Code Established by Resolution Nos. 9410 and 9535 17. SECOND READING: Adoption of an Ordinance Adding Section 16.63 to the Municipal Code Relating to Expedited Permitting Procedures for Small Residential Rooftop Solar Systems (FIRST READING: September 28, 2015 PASSED: 9-0) 18. SECOND READING: Adoption of an Ordinance Changing the End of Term Date for Commissioners Serving on the Human Relations Commission, Library Advisory Commission, Public Art Commission and Utilities Advisory Commission From April 30 to May 31 of Various Years and Making Minor Non-substantive Language Changes (FIRST READING: August 24, 2015 PASSED: 8-1 DuBois no) 19. SECOND READING: Adoption of an Ordinance Adding Chapter 4.62 to Title 4 (Business Licenses and Regulations) of the Palo Alto Municipal Code to Adopt a Citywide Minimum Wage for Palo Alto Employees (FIRST READING: August 24, 2015, PASSED 9-0) Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 8:50-9:00 PM 20. PUBLIC HEARING: Adoption of a Resolution Confirming Additional Weed Abatement Report and Ordering Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein 9:00-9:45 PM 21. Direction to Provide Financial Support of $5 Million for the Avenidas Construction Project That Will Expand the Capacity of Senior Programs and Services Provided by Avenidas at 450 Bryant Street, Pending Environmental Review and Approval of Final Project Design by City Boards, Commissions and Council 9:45-10:45 PM 22. Recommendation to Direct Staff to Develop and Plan for Election to Authorize Continuation of Storm Drain Fees to Fund Capital Improvements and Operations After Current Fees Sunset in 2017, 5 October 19, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Including Appointment of a Citizen Advisory Committee and a Potential 2016 Property Owner All-Mail Election 10:45-11:15 PM 23. PUBLIC HEARING: Adoption of an Ordinance to Amend Chapter 18.79 of the Palo Alto Municipal Code Related to Development Project Preliminary Review Procedures. Environmental Assessment: Exempt From the California Environmental Quality Act (CEQA) Pursuant to Section 15305 of the CEQA Guidelines (Continued from August 24, 2015) 11:15-11:30 PM 24. Colleagues Memo Regarding Studying Policy to Increase Accessory Dwelling Units (ADU's) Inter-Governmental Legislative Affairs Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 6 October 19, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Finance Committee Meeting October 20, 2015 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report Consolidated Annual Performance and Evaluation Report (CAPER) for the Community Development Block Grant (CDBG) Program for Fiscal Year 2015 Drought-Related Expenditures Incurred by the City of Palo Alto Community Engagement Initiative of Cubberley Artists Studio Program (CASP) Palo Alto Fire Department Quarterly Performance Report for Fourth Quarter Fiscal Year 2015 Public Letters to Council Set 1