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Home My WebLink About2015-09-15 City Council AgendasCITY OF PALO ALTO CITY COUNCIL September 15, 2015 Special Meeting Council Chambers 5:30 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 September 15, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Closed Session 5:30-6:00 PM Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 1.CONFERENCE WITH CITY ATTORNEY-Existing Litigation Joanne Jacobs v. City of Palo Alto, Santa Clara Superior Court, Case No. 1-15-CV-275467 Subject Authority: Government Code Section 54956.9(d)(1) Special Orders of the Day 6:00-6:10 PM 2.Presentation of Proclamation to Midpen Media Center Honoring the Center's 25th Anniversary 3.Selection of Applicants to Interview on September 29, 2015 for the Architectural Review Board, the Parks and Recreation Commission, and the Planning and Transportation Commission REVISED 2 September 15, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Oral Communications 6:10-6:25 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Study Session 6:25-7:55 PM 4.Finance Committee Recommends the City Council Review the Assessment Results of the Enterprise Resource Planning System (ERP) Needs; Review Recommendation to Plan for the Acquisition of a New Integrated Government- oriented ERP System and Separate Provisioning of Utilities Billing Systems (Continued to a date uncertain) 7:55-8:55 PM 5.Prescreening of a Proposal to Re-zone the Former VTA Park and Ride Lot at 2755 El Camino Real From Public Facility (PF) to Community Commercial (CC(2)) With a Concurrent Comprehensive Plan Land Use Designation Amendment From Major Institution/Special Facilities to Regional Community Commercial, Allowing Development of a Four Story Mixed-use Building With Below Grade Parking 8:55-9:55 PM 6.Carl Guardino, Silicon Valley Leadership Group, Presentation and Council Discussion Regarding Potential 2016 Santa Clara County Transportation Funding Measure Agenda Changes, Additions and Deletions City Manager Comments 9:55-10:05 PM Consent Calendar 10:05-10:10 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 7.Approval of Amendment Number 4 to Contract C08125506 With the Planning Center ¦ DCE, Now Known as Placeworks, to Increase the Contract by $482,612 to an Amount Not to Exceed $2,377,343 and Adoption of a Related Budget Amendment Ordinance 8.Approval of a Five-Year Contract Number C16159540 With Palo Alto Community Child Care, Inc. (PACCC) for Management of the City's Child Care Subsidy Program in the Amount of $459,841 Per Fiscal Year Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 16.Update to Council on Business Registry and Council Discussion and Direction Regarding Phase 2 At Place Memo 3 September 15, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 10.Approval of an Agreement for Professional Services With EES Consulting, Inc. in a Not to Exceed Amount of $200,000 for the Performance of Electric Utility Financial Planning and Rate Consulting Services on an On-Call Task Order Basis for Fiscal Year 2016 through Fiscal Year 2020 11.Approval of $43,125 for Expenses Associated With the Creative Ecology Project at the Palo Alto Art Center and Junior Museum & Zoo for Fiscal Year 2016 and Adoption of the Associated Budget Amendment Ordinance 12.Finance Committee Recommendation That the City Council Approve Design Guidelines for the 2015 Electric Cost of Service Analysis 13.Authorize the Mayor to Sign, on Behalf of the City, Letters to the "Compact of Mayors" (Global) and the "Mayor’s National Climate Action Agenda" (Domestic), Committing to Climate-Related Actions the City has Already Undertaken or Set in Motion, and Calling on the President of the United States to Pursue the Strongest Possible Climate Agreement at the Upcoming United Nations Framework Convention on Climate Change (COP21) in Paris, France 14.Policy and Services Committee Recommendation to Initiate Neighborhood Engagement Activities by Conducting Town Hall Meetings, Adopting Changes to the Know Your Neighbors Grant Program, Referring the Co-Sponsorship Agreement and Discussion of Additional Initiatives to Policy and Services Committee, and Transferring $35,000 from City Council Contingency to the City Manager's Office 15.Appointment of Julia Moran to the Citizens Advisory Committee for the Comprehensive Plan Update Action Items 10:10-10:30 PM Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 17.League of California Cities Annual Conference Adoption of Resolutions At-Place Memo 9.Approval of a Five-Year Contract Number C16159539 With Avenidas, Inc. for Provision of Comprehensive Services to Older Adults in the Amount of $453,897 Per Fiscal Year 4 September 15, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Inter-Governmental Legislative Affairs Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 5 September 15, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Special City Council Meeting, Wednesday, September 16, 2015 Schedule of Meetings Schedule of Meeting Tentative Agenda Tentative Agenda Informational Report City of Palo Alto's Energy Risk Management Report for the Third Quarter, Fiscal Year 2015 Public Letter to Council Set 1