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Home My WebLink About2015-06-29 City Council AgendasCITY OF PALO ALTO CITY COUNCIL June 29, 2015 Special Meeting Council Chambers 6:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 June 29, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Special Orders of the Day 6:00-6:10 PM 1. Recognition of Fire Explorer Madison Valentine and her honor of being selected the Explorer of the Year by the Santa Clara / San Mateo Region Agenda Changes, Additions and Deletions City Manager Comments 6:10-6:20 PM Oral Communications 6:20-6:35 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. 2 June 29, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Consent Calendar 6:35-6:40 PM Items will be voted on in one motion unless removed from the calendar by three Cou ncil Members. 2. Approval and Authorization of the City Manager to Execute a Contract with Electronic Innovations, Inc. in the Amount of $272,914 for Phase 4 of the Video Surveillance and Intrusion Detection System Project (EL-04012) and 10 Percent Contingency of $27,000 for Related, but Unforeseen, Work for a Total Authorized Amount of $299,914 3. Approval of Contract Amendment No. 2 to S15155476 with AECOM for Consulting Services in the Amount of $133,000 for Technical Services and Studies to Develop Zoning Regulations to Address Hazardous Materials Limitations and Compliance in Industrial Areas. 4. Approval of a Three-Year Contract No. C15159248 With Geodesy for Maintenance, Support and Professional Services for the City’s Geographic Information System (GIS) in the Amount of $195,000 Per Year 5. Approval of a One–Year Extension of the Option to Lease Agreement Between the City of Palo Alto and the Palo Alto History Museum for the Roth Building Located at 300 Homer Avenue and Approval of a Budget Amendment Ordinance in the Capital Improvement Fund to Establish a Roth Building Historical Rehabilitation Reserve in the Amount of 3.88 Million Dollars 6. Approval of Amendment One to Contract No. C14152025 with SP Plus to Add $637,652 for Expansion of the Downtown Valet Parking Program to Additional Garages and a Total Not to Exceed Amount of $997,652 over a Three Year Period 7. Approval and Authorization of the City Manager to Execute a Contract with Anderson Pacific Engineering Construction, Inc., in the Amount of $4,679,100, for the Seismic Upgrade of Four Steel Tanks and Three Receiving Stations Project, WS-07000, WS-08001 and WS-09000 and Approval of a Budget Amendment Ordinance Increasing the Water Regulation System Improvements Project Budget (WS-08000) in the Amount of $786,375 8. Approval of Contract No. C15159142 with Saviano Company in the Amount of $372,550 with a 10 Percent Contingency for Unforeseen 3 June 29, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Expenses for Tennis Court Improvements at Hoover Park, Terman Park and Weisshaar Park (Capital Improvement Project PG-06001) 9. Approval of an Agreement with Palo Alto Unified School District (PAUSD) for PAUSD Athletic Field Brokering and Maintenance 10. Authorize the City Manager or His Designee to Enter Into a 20-Year Lease Agreement (Attachment A) with Pristine Sun to Install and Maintain Photovoltaic Systems at Five City-Owned Parking Structures 11. Adoption of a Resolution Determining the Proposed Calculation of the Appropriations Limit for Fiscal Year 2016 12. Approval of Contract Amendment No. 3 With Van Scoyoc Associates Inc. for a One-Year Extension in an Amount Not to Exceed a Total of $101,000 for Federal Legislative Representation 13. Adoption of a Resolution Authorizing the City Manager to Execute Future Grant Agreements Offered to the City by the Federal Aviation Administration (FAA) and/or the California Department of Transportation (DOT) for the Preparation of Planning Documents and the Study, Design and Construction of Safety, Security and Maintenance Improvements at the Palo Alto Airport and Authorizing the City Manager to Execute Supporting Documents Associated with the Application and Acceptance of Said Grant Funds 14. Staff Recommendation to Initiate a Special Recruitment to Fill One Unscheduled Vacancy on the Utilities Advisory Commission, Ending on April 30, 2018 15. Approval of a Contract with Global Learning Solution Inc. in the Amount of $250,000 for the Support of Human Resources SAP Modules and Business Processes Improvements 16. Approval of Amendment No. 5 to Add the Amount of $250,000 to Contract No. S12141479 with Val Security, Inc. and Extend Term of Agreement by Six Months to December 31, 2015 4 June 29, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 6:40-7:00 PM 17. Buena Vista Mobile Home Park: Update and Possible Direction Regarding Affordable Housing Funds 7:00-7:20 PM 18. PUBLIC HEARING: to Hear Objections to the Levy of Proposed Assessments on the Palo Alto Downtown Business Improvement District and Adoption of a Resolution Confirming the Report of the Advisory Board and Levying Assessment for Fiscal Year 2016 on the Downtown Palo Alto Business Improvement District and Approve a Fiscal Year 2016 Budget Amendment Ordinance in the Business Improvement District Fund 7:20-8:45 PM 19. Adoption of an Ordinance Deleting Section 18.42.110 of Chapter 18.42 of Title 18 of the Palo Alto Municipal Code and Adding a New Section 18.42.110 Pertaining to the Siting and Permitting of Wire less Communications Facilities; Exempt from California Environmental Quality Act under CEQA Guidelines Section 15061(b) and 15301, 15302 and 15305 8:45-9:15 PM 20. Approval of a Record of Land Use Action for a Site and Design Permit and a Conditional Use Permit to Implement a Public Bicycle/Pedestrian Path Connecting Wilkie Way to the Redwood Gate Neighborhood, with Associated Site Improvements, on a 5,000 Square -Foot Site Fronting Wilkie Way, Zoned CS-L-D (Service Commercial with Landscape and Site and Design Combining Districts) located at 4261 El Camino Real. Environmental Assessment: Exempt from CEQA Pursuant to Sections 15303 and 15304 (New Construction of Small Structures and Minor Alterations to Land) 9:15-10:15 PM 21. Consideration of Impasse and Factfinding Recommendation Regarding RPP Enforcement Staffing, Approval of Three-Year Contract to Serco, Inc. For $1,509,630 For Contract Enforcement for the Downtown Residential Preferential Parking (RPP) Program, Approval of a Budget Amendment Ordinance in the Amount of $378,000 To Appropriate Funds for the First Year of the Contract, and Adoption of Resolution Amending the Administrative Penalty Schedule for Violation of the RPP Program 10:15-11:30 PM 22. Consideration of Capping the Fee for Establishment of Single Story Overlay Districts and Referral of a Policy Discussion Regarding Single Story Overlay Districts and Alternative Neighborhood Protections 5 June 29, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Inter-Governmental Legislative Affairs Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 6 June 29, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report Council Update on the Fiber-to-the-Premise Master Plan and a Complementary Wireless Network Plan by Columbia Telecommunications dba CTC Technology & Energy for Consulting Services, Including the Status of the City's Participation in the Google Fiber City Checklist Process City of Palo Alto Utilities Quarterly Update for the Third Quarter of Fiscal Year 2015 Informational Report on New Water Use Reductions at City Facilities as a Result of Drought Conditions City of Palo Alto Sales Tax Digest Summary Fourth Quarter Sales (October - December 2014) Palo Alto Fire Department Quarterly Performance Report for Third Quarter Fiscal Year 2015 Media Center Flyer Yappy Hour Flyer Public Letters to Council Set 1