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Home My WebLink About2018-06-25 City Council AgendasCity Council 1 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Monday, June 25, 2018 Special Meeting Council Chambers 5:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday 11 days preceding the meeting. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Closed Session 5:00-6:00 PM Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 1.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2) and (e)(1): Four Potential Cases Special Orders of the Day 6:00-6:10 PM 1A. Proclamation Recognizing the Month of June 2018 as Lesbian, Gay, Bisexual and Transgender Pride Month Agenda Changes, Additions and Deletions City Manager Comments 6:10-6:20 PM Oral Communications 6:20-6:35 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. REVISED 2 June 25, 2018 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Minutes Approval 6:35-6:40 PM 2.Approval of Action Minutes for the June 11, 12, 18, and 19, 2018 Council Meetings Consent Calendar 6:40-6:45 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 3.Approval of Contract Number C18171689 With Toubar Equipment Company, Inc. for a Not-To-Exceed Amount of $716,030 for Landfill Gas Collection and Control System and Leachate Collection SystemImprovements at the Palo Alto Landfill Over a Term of 90 Days 4.Approval and Authorization for the City Manager to Execute an Electric Enterprise Fund Professional Services Contract With Activu Corporation in the Amount of $438,006, Including Change Orders for Additional Related but Unforeseen Work in the Amount of $43,800, for a Total Not-to-Exceed Amount of $481,006, for the Utility Control Room Upgrade Project 5.Approval of a General Services Contract With O'Grady Paving, Inc. for Maintenance of the Renzel Marsh Freshwater Pond for a Total Not-To- Exceed Amount of $511,500 Over a Four Month Term 6.Approval of a Five-year Contract With Telecommunications Engineering Associates (TEA) in a Total Not-To-Exceed Amount of $500,000 for Annual Maintenance Services of Legacy Radio Infrastructure Plus a Contingency Not-To-Exceed Amount of $25,000 per Year for Additional Services 7.Approval of Contract Number C18172268 With Municipal Resources Group for Council Appointed Officers Performance Evaluation for a Duration Through June 30, 2019 With the Option to Extend two Additional Years for a Total Not-to-Exceed Amount of $180,000 8.QUASI-JUDICIAL/PUBLIC HEARING 2515-2585 El Camino Real [17PLN- 00448]: Recommendation on Applicant’s Request for Approval of a Vesting Tentative Map to Merge two Lots and Subdivide the Combined 39,953 Square Foot lot Into 13 Residential Condominiums and up to 13 Retail Commercial Units. The Subdivision Map Would Facilitate Construction of the Previously Approved 39,858 Square Foot Mixed- use Development Project (15PLN-00170). Environmental Assessment:Reuse of a Previously Adopted Initial Study/Mitigated Negative Declaration Prepared for the Associated Development Application MEMO MEMO 3 June 25, 2018 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. (15PLN-00170). Zoning District: Neighborhood Commercial (CN) and Community Commercial (CC) (2) Zoning District 9.Approval of Amendment Number 1 to the Agreement With Palo Alto Unified School District (PAUSD) for PAUSD Athletic Field Brokering and Maintenance Cost-sharing to Extend the Term to December 2019 10.Approval and Authorization for the City Manager or his Designee to Execute the Following six Utilities Public Benefits Program Contract Amendments: 1) Amendment Number 1 to CLEAResult Consulting, Inc. C15159135 Increasing Compensation by $910,000 and Extending the Term for Three Additional Years; 2) Amendment Number 1 to Eagle Systems International, Inc. DBA Synergy Companies C15159126 Number 2 to Eagle Systems International, Inc. DBA Synergy Companies C15159125 Increasing Compensation by $900,000 and Extending the Term for Three Additional Years; 4) Amendment Number 1 to Ecology Action of Santa Cruz C15155144A With no Increase in Compensation and Extending the Term for two Additional Years; 5) Amendment Number 1 to Enovity, Inc. C15155144B with no Increase in Compensation and Extending the Term for two Additional Years; and 6) Amendment Number 1 to BASE Energy, Inc. C15155144C With no Increase in Compensation 11.Policy and Services Committee Recommends Approval of the Status Update of the Community Services Department: Fee Schedule Audit 12.PUBLIC HEARING: Adoption of a Resolution Determining the ProposedCalculation of the Appropriations Limit for Fiscal Year 2019 13.Approval of a Construction Contract With Vortex Marine Construction, Inc. in the Amount of $1,097,281 for the Baylands Boardwalk Improvements Capital Improvement Project PE-14018 and Approve Budget Amendments in the Capital Improvement Fund and the Parkland Dedication Fee Fund 14.Adoption of a Memorandum of Agreement and Salary Schedule Between the City of Palo Alto and the Palo Alto Peace Officers' Association Effective July 1, 2018 to June 30, 2021 15.Approval of the Renewal of Three Public-private Partnership Agreements Between the City of Palo Alto and TheatreWorks, Palo Alto Players, and West Bay Opera for the use of the Lucie Stern CommunityTheatre 4 June 25, 2018 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 16.Approval of a Contract With Summit Uniforms for Five-years for a Maximum Compensation Amount Not-to-Exceed $520,000 ($104,000/Year) for the Purchase of Police, Fire, and Park Ranger Uniforms and Related Equipment 17.Approval of Contract Number C18172676 With Dixon Resources Unlimited for a Total Not-To-Exceed Amount of $285,126 for Support of the City's Parking Programs for a One-year Term, and Exemption of the Contract From Competitive Solicitation Requirements 18.QUASI-JUDICIAL/PUBLIC HEARING. 3225 El Camino Real [17PLN- 00007]: Request for a Vesting Tentative Map to Subdivide a 29,962 Square Foot Parcel Into two Parcels Comprised of one Commercial Parcel and one Residential Parcel for Condominium Purposes. Environmental Assessment: An Initial Study Mitigated Negative Declaration (IS-MND) was Previously Prepared for an Associated Development Application (15PLN-00003) That was Approved by the Director of Planning & Community Environment on April 21, 2016. Zoning District: Service Commercial (CS) 19.Approval of Amendment Number 4 to the Agreement With the Peninsula Corridor Joint Powers Board for Rail Shuttle Bus Service Administration to Extend the Term of the Agreement for One-year and for the City to Provide an Additional $130,600 for Community Shuttle Service on the Existing Embarcadero Shuttle Route From July 2018 Until June 2019 20.Approval of Contract Amendment Number Three to Contract Number C15158029 With Schaaf & Wheeler Consulting Civil Engineers to Increase the Construction Support Budget in the Amount of $21,000 for Additional Work and to Extend the Contract Term for the Matadero Creek Storm Water Pump Station Capital Improvement Program Project SD-13003. 21.Adoption of a Resolution of the Council Expressing Appreciation to Lalo Perez Upon his Retirement 22.Approval of a Five-year Contract With All City Management Services, Inc., Effective August 1, 2018, in the Not-to-Exceed Amount of $3,096,779 for Crossing Guard Services for the Palo Alto Unified School District and Approval of a Budget Amendment in the GeneralFund 23.SECOND READING: Adoption of an Ordinance Amending Palo Alto Municipal Code Title 18 (Zoning) Chapter 18.30 (Combining Districts) 5 June 25, 2018 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. to add a new Combining District to Allow for Higher Density Multi- family Housing That Includes a Workforce Housing Component to be Located on Public Facilities Zoned Properties Within 0.5 Miles of Fixed Rail Transit Stations; and Adoption of an Ordinance Amending the Zoning Map to Apply the new Combining District to the Subject Property at 2755 El Camino Real (FIRST READING: June 4, 2018 PASSED: 7-2 Holman, Kou no) 24.Approval of Contract Number C18171717 With Perkins + Will for the Professional Services Related to the Preparation of the North Ventura Coordinated Area Plan for an Amount Not-To-Exceed $769,068 Over a 2.5-Year Term 25.Policy and Services Recommendation to Accept the Continuous Monitoring Audit: Overtime 26.Direction to the City Manager to set Aside $3 Million in Affordable Housing Funds for a Potential Teacher Housing Project at 231 Grant Avenue 27.SECOND READING: Adoption of an Ordinance Amending Palo Alto Municipal Code (PAMC) Title 18 (Zoning), Chapter 18.28 (Special Purpose (PF, OS and AC) Districts), Sections 18.28.050, 18.28.060 and 18.28.090 to Revise the Public Facilities (PF) Zone Parking and Development Standards to Allow Council Approval of Exceptions to PF Development Standards, Including Setback Lines Imposed by a Special Setback Map, and Required Parking Location for City Parking Facilitiesin the Downtown and California Avenue Business District and for Essential Services Buildings, and Make Other Clerical or Technical Corrections (FIRST READING: June 11, 2018 PASSED: 8-0 Tanaka not Participating) 28.Approval of Amendment Number One to Professional Services Contract Number C16161182 With Freytag & Associates to Extend the Term of the Agreement for One and a Half Years (1.5 years) to end December 31, 2019 with No Additional Cost to the City for Professional Services Related to Airplane Noise Assessment and Mitigation 28A. Approval of a Contract With MNS Engineers, Inc. in an Amount Not-to- Exceed $267,000 for a One-year Term for Operation Group Support Services at the Regional Water Quality Control Plant 6 June 25, 2018 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 6:45-7:00 PM 29.PUBLIC HEARING: Adoption of a Resolution Confirming Weed Abatement Report and Ordering Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein7:00-8:30 PM 30.Adoption of a Resolution Related to the Downtown Residential Preferential Parking (RPP) Program Reducing or Otherwise Amending the Number of Employee Parking Permits and Making Related Changes, Modifying or Maintaining the Prohibition on Re-Parking in the RPP District More Than two Hours After Initially Parking, and Making Other Clarifying Modifications to Resolution 9671. California Environmental Quality Act (CEQA): Exempt Pursuant to CEQA Guidelines Section 15061(b)(3) (Continued From April 2, 2018) 8:30-9:30 PM 31.Review and Provide Direction to Staff on the Stanford University General Use Permit 2018 Re-Circulated Draft Environmental Impact Report 32.Recommended Terms of Agreement for Fire Protection Services to Stanford University for the Period January 1, 2018 - June 30, 2023 and Settlement of Prior Claim for Overpayment (Staff Requests This Item be Continued to a Date Uncertain) State/Federal Legislation Update/Action Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. MEMO 7 June 25, 2018 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report 2018 GENERAL MUNICIPAL ELECTION, Tuesday, November 6, 2018 Preliminary Information Public Letters to Council June 25, 2018: Set 1 Set 2 July 2, 2018: Set 1