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Home My WebLink About2018-03-19 City Council Agendas City Council 1 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Monday, March 19, 2018 Special Meeting Council Chambers 5:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday 11 days preceding the meeting. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Closed Session 5:00-6:00 PM Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (James Keene, Ed Shikada, Michelle Flaherty, Terence Howzell, Rumi Portillo, Sandra Blanch, Molly Stump, Nicholas Raisch, Lalo Perez, Kiely Nose) Employee Organizations: Utilities Management and Professional Association of Palo Alto (UMPAPA); and Unrepresented Limited Hourly Employees Authority: Government Code Section 54957.6(a) Special Orders of the Day 6:00-6:30 PM 2. Proclamation Welcoming Exchange Students and Chaperones From Tsuchiura, Ibaraki, Japan 3. Mayor's Green Business Leader Award 2 March 19, 2018 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Agenda Changes, Additions and Deletions City Manager Comments 6:30-6:40 PM Oral Communications 6:40-6:55 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Minutes Approval 6:55-7:00 PM 4.Approval of Action Minutes for the February 26 and March 5, 2018 Council Meetings Consent Calendar 7:00-7:05 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 5.Approve and Authorize the City Manager or his Designee to Execute a Contract With U.S. Digital Designs in an Amount Not-to-Exceed $303,023 for the Acquisition of a Fire Station Alerting System as Part of the Fire Ringdown System Capital Improvement Program Project FD-14002 6.Approval of Amendment Number 2 to Contract Number S17166237 With Hillary Rupert for Sustainability Implementation Services to Extend the Term Through December 31, 2019 and Increase the Contract Limit by $187,200 to an Amount Not-to-Exceed $272,200 7.Approval of a Construction Contract With Waterproofing Associates, Inc. in an Amount Not-to-Exceed $280,356 to Provide Construction Services to Replace the Existing J Wing Roof at Cubberley Community Center 8.Approval of a 5-year Contract With Manesco Corporation to Conduct Annual Walking and Mobile Gas Leak Surveys, Including Resurveys of Existing Leaks, for a Total Not-to-Exceed Amount of $437,710 9.Approval and Authorization for the City Manager to: 1) Execute an Electric Fund Construction Contract With K. J. Woods Construction Inc., in the Amount of $1,475,540 for Trenching and Installation of Utility Substructures for Underground Utility District No. 46 (Project EL-12001) in the Area of West Charleston Crossing El Camino Real to Arastradero Road up to Alta Mesa Avenue; 2) Execute the Specific Supplementary Agreement for Joint Participation in the Installation of the Underground Facilities Between the City of Palo Alto, AT&T, and Comcast Corporation of CAIX, Inc.; and 3) Approve Budget Amendments in the Electric Fund Q & A Q & A Q & A 3 March 19, 2018 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 10. Approval of a Donation of $25,000 From the City Council Contingency Fund to Support North Bay Fire Relief, Resilience, and Recovery 11. SECOND READING: Adoption of an Ordinance of the Council of the City of Palo Alto Amending Chapter 2.22 (Human Relations Commission) and Chapter 2.25 (Parks and Recreation Commission) of the Palo Alto Municipal Code to use Gender-neutral Language and add Gender Identity to the Human Relations Commission’s Jurisdiction, and to Reflect the Community Services Department’s Current Divisions (FIRST READING: March 5, 2018 PASSED 9-0) Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 7:05-7:45 PM 12. Approval of the City of Palo Alto Utilities 2018 Strategic Plan (Continued From February 26, 2018) 7:45-8:15 PM 13. Finance Committee Recommendation That the City Council Adopt a Resolution Adopting a Hydroelectric Rate Adjustment Mechanism (Electric Rate Schedule E-HRA) and Amending the Electric Utility Reserves Management Practices, as Part of a Comprehensive Hydroelectric Generation Variability Management Strategy 8:15-10:30 PM 14. PUBLIC HEARING: Annual Code Update via Adoption of two Ordinances; the First Amending Palo Alto Municipal Code (PAMC) Chapter 2.20 (Planning and Transportation Commission) of Title 2, Chapter 10.64 (Bicycles, Roller Skates and Coasters) of Title 10, and Chapters 18.04 (Definitions), 18.10 (Low-Density Residential (RE, R-2 and RMD)), 18.12 (R-1 Single-Family Residential District), 18.15 (Residential Density Bonus), 18.16 (Neighborhood, Community, and Service Commercial (CN, CC and CS) Districts), 18.28 (Special Purpose (PF, OS and AC) Districts), 18.30(G) (Combining Districts), 18.40 (General Standards and Exceptions), 18.42 (Standards for Special Uses), 18.52 (Parking and Loading Requirements), 18.54 (Parking Facility Design Standards), 18.76 (Permits and Approvals), 18.77 (Processing of Permits and Approvals), and 18.80 (Amendments to Zoning Map And Zoning Regulations) of Title 18, and Chapters 21.12 (Tentative Maps and Preliminary Parcel Maps) and 21.32 (Conditional Exceptions) of Title 21; and the Second Amending PAMC Chapter 10.04 (Definitions) and Chapter 10.64 (Bicycles, Roller Skates and Coasters) of Title 10 (Vehicles and Traffic) to Prohibit use of Bicycles and Similar Vehicles on Certain Sidewalks and Undercrossings and Establish Speed Limits on Shared-use Paths. The First Ordinance 4 March 19, 2018 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. was Recommended for Approval by the Planning and Transportation Commission. Exempt Under California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) (Continued From March 5, 2018). State/Federal Legislation Update/Action Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 5 March 19, 2018 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Sp. Finance Committee Meeting March 20, 2018 Sp. Rail Committee Meeting March 21, 2018 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report 2017 Annual Airport Noise Report, Identifying Noise Trends in the Surrounding Areas and Determining Compliance With Established Voluntary Noise Abatement Procedures Report on Surplus Property Donated to Nonprofit Organizations Public Letters to Council March 12, 2018 March 19, 2018 Sp. Policy and Services Committee Meeting March 21, 2018