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Home My WebLink About2017-09-18 City Council AgendasCity Council 1 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Monday, September 18, 2017 Special Meeting Council Chambers 5:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday 11 days preceding the meeting. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Closed Session 5:00-6:00 PM Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 1.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (James Keene, Ed Shikada, Molly Stump, Rumi Portillo, Lalo Perez) Employee Organization: Utilities Management and Professional Association of Palo Alto (UMPAPA) Authority: Government Code Section 54957.6(a) Special Orders of the Day 6:00-6:30 PM 2.Proclamation of the Council of the City of Palo Alto Honoring Daryl Savage for her Service to the Human Relations Commission 3.Proclamation of the Council of the City of Palo Alto Honoring Greer Stone for his Service to the Human Relations Commission REVISED 2 September 18, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 4.Proclamation Honoring Cybersecurity Awareness Month 5.Proclamation Declaring the Month of September as Emergency Preparedness Month Agenda Changes, Additions and Deletions City Manager Comments 6:30-6:40 PM Oral Communications 6:40-6:55 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Consent Calendar 6:55-7:00 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 6.4157 El Camino Way, Unit C-3 & C-4 [17PLN-00051]: Request for a Hearing on the Director's Tentative Approval of a Conditional Use Permit (CUP) to Allow Medical Office Use (Dentist). Environmental Assessment: Exempt From the Provisions of the California Environmental Quality Act (CEQA) per Guidelines Section 15301. Zoning District: Neighborhood Commercial (CN) 7.Adoption of an Ordinance Establishing a Permitting Program for Tobacco Retailers to be Administered by Santa Clara County 8.Request for Authorization to Increase Existing Contract for Legal Services With the Law Firm of Renne Sloan Holtzman & Sakai by an Additional $15,000 for a Total Not-to-Exceed Amount of $210,000 for Litigation Services 9.SECOND READING: Adoption of an Ordinance of the Council of the City of Palo Alto Extending Interim Ordinance No. 5357 That Added Sections 18.85.200 Through 18.85.208 to Chapter 18.85 of Title 18 Imposing an Office Annual Limit of 50,000 Square Feet in Designated Areas of the City (FIRST READING: September 5, 2017 PASSED: 9-0) Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 7:00-9:00 PM 10.PUBLIC HEARING / QUASI-JUDICIAL 3877 El Camino Real [14PLN-00464]: Adoption of a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Plan and Approval of a Site and Design Review for the Demolition of the Vacant 5,860 Square-foot Commercial Building and Construction of a new Mixed-use Project. The Project Includes a 4,027 Square-foot Commercial Building and 17 Q&A Q&A 3 September 18, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Dwelling Units (Flats and Townhouses). Parking for the Project is Provided in a Basement. The Applicant Also Requests Approval of a Design Enhancement Exception to Allow the Basement to Encroach Into the Required Rear Yard Setback Below Grade. Environmental Assessment: A Mitigated Negative Declaration was Circulated Between March 6, 2017 and April 7, 2017. Both the Planning & Transportation Commission (March 8, 2017) and Architectural Review Board (May 18, 2017) Have Recommended Approval of the Project. Zoning Districts: CS and RM-30 (Continued From August 28, 2017) 9:00-10:00 PM 11.Presentation by the Palo Alto Transportation Management Association and Approval of an Amendment to the Funding Agreement Between the City of Palo Alto, the Silicon Valley Community Foundation, and the Palo Alto Transportation Management Association to Provide $480,000 in FY2018 Inter-Governmental Legislative Affairs Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 12.Review of the Letter From the City of Palo Alto to the Caltrain Board, VTA Board, and County Supervisors Regarding Support for SB 797 and Necessary Board Governance Changes Allowing for Fair City Representation 4 September 18, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Finance Committee Meeting Sp. Policy and Services Committee Meeting Sp. City/School Committee Meeting September 19, 2017 September 20, 2017 September 21, 2017 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report City of Palo Alto's Energy Risk Management Report for the Third and Fourth Quarters of Fiscal Year 2017 Public Letters to Council Set 1 Joint Recycled Water Oversight Committee September 19, 2017