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Home My WebLink About2017-08-28 City Council AgendasCity Council 1 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Monday, August 28, 2017 Special Meeting Council Chambers 5:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday 11 days preceding the meeting. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Study Session 5:00-6:00 PM 1.Joint Meeting of the City Council and the Historic Resources Board 6:00-7:00 PM 2.3709 El Camino Real [17PLN-00189]: Request by Palo Alto Housing for a Prescreening to Construct a Four-story Building With 61 Affordable Housing Units Including a Building Manager Unit; 2,412 Square Feet of Commercial Space; and Additional Amenity Space for use by the Tenants. The Proposal Would Require at Least one of the Following: Comprehensive Plan Amendment, Rezoning, and/or Zoning Text Amendment. Environmental Assessment: Prescreening is not a Project. The Formal Application Will be Subject to California Environmental Quality Act (CEQA) Review. Zoning District: CN (Neighborhood Commercial) REVISED 2 August 28, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Agenda Changes, Additions and Deletions City Manager Comments 7:00-7:10 PM Oral Communications 7:10-7:25 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Minutes Approval 7:25-7:30 PM 3.Approval of Action Minutes for the August 14, 2017 Council Meeting Consent Calendar 7:30-7:35 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 4.Adoption of a Resolution Authorizing the Submittal of a Financial Assistance Application to the United States Bureau of Reclamation for the WaterSMART: Title XVI Water Recycling Projects Under the WIIN Act and to Enter Into a Financing Agreement Under the Program 5.Approval of a Multi-year Contract With Abbe and Associates in the Amount of $499,016 for Technical Support for the Zero Waste Program That Includes; a Waste Characterization Study, an Update to the Zero Waste Operational Plan, and Refuse Management Contracting Assistance 6.Acceptance of the Hewlett Foundation Grant, National Endowment for the Arts Grant, and Code:ART Private Contributions; and Approve a Budget Amendment in the General Fund and Public Art Fund 7.Adoption of Three Resolutions Approving the Submission and Management of Three Grants to the California Natural Resources Agency for Junior Museum and Zoo Exhibits, Baylands Boardwalk and Trail Signage and Interpretation 8.Adoption of a Resolution Amending Utility Rate Schedules G-1 (Residential Gas Service), G-2 (Residential Master-metered and Commercial Gas Service), G-3 (Large Commercial Gas Service), and G-10 (Compressed Natural Gas Service) to Reflect the Carbon Offset Charge, as Adopted by City Council in the Carbon Neutral Gas Plan, and Terminate PaloAltoGreen Gas Schedules G-1-G, G-2-G, G-3-G, and G-10-G 9.Approval of an Agreement With the County of Santa Clara Providing $3.2 Million in Transportation Impact Fees for the Design, Review, and Q and A Q and A 3 August 28, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Construction of Improvements at the Intersections of Page Mill Road/ Hanover Street and Page Mill Road/El Camino Real; and Approval of an Associated Budget Amendment in the Stanford Research Park/ El Camino CS Zone Traffic Impact Fund 10.Approval of Amendment Number 3 to Contract Number C15156501 With SP Plus in the Amount of $16,335 for Additional Services for Parking Permits and On-site Customer Service; Approval of Amendment Number 3 to Contract Number C15156763 With Serco, Inc. in the Amount of $115,140 for Enforcement of Southgate Residential Preferential Parking (RPP) District; and Approval of Amendment Number 5 to Contract Number C15157271 With McGuire Pacific Constructors in the Amount of $142,155 for Construction Services for Southgate Residential Preferential Parking District (RPP) 11.Approval of a Memorandum of Understanding With the Santa Clara Valley Water District to Assess the Feasibility of Developing Water Reuse Alternatives, and an Amendment to the Recycled Water Supply Agreement With the City of Mountain View 12.Approval of Contract Number C18167808C With DeSilva Gates Construction LP in the Amount of $9,243,797, Amendment Number 2 With Mead & Hunt, Inc. Contract Number C15155208B, and Amendment Number 4 With C&S Engineers, Inc. Contract Number C15155208A for the Airport Apron Reconstruction Capital Improvements Program Project AP-16000; Adoption of a Resolution Authorizing the City Manager to Execute Future Grant Agreements Offered by the California Department of Transportation for Airport Improvement Program Matching Grant Funds for Apron Reconstruction at the Palo Alto Airport, and Authorizing the City Manager to Execute Supporting Documents or Contracts Associated With the Application and Acceptance of Said Grant Funds; Approval of a Budget Amendment in the Airport Enterprise Fund; and Approval of Findings that the Proposed Project is Exempt From Environmental Review under California Environmental Quality Act (CEQA) Guidelines 15301 and15302 and Federal Aviation Administration (FAA) Order 1050.1F 13.Approval of a Contract With York Risk Services Group Inc. for up to Five Years in a Total Not-to-Exceed Amount of $1,206,015 for Workers’ Compensation Claims Administration Services 14.Vote to Endorse the Slate of Candidates for the Peninsula Division, League of California Cities Executive Committee for 2017-18 and Direct the City Clerk to Forward to Seth Miller, the Regional Public Affairs Manager for the Peninsula Division, League of California Cities the Completed Ballot for the City of Palo Alto Q and A 4 August 28, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 15.SECOND READING: Adoption of an Ordinance Authorizing an Amendment to the Contract Between the City of Palo Alto and the Board of Administration of the California Public Employees’ Retirement System (PERS) to add Cost-sharing Pursuant to Government Code Section 20516 (FIRST READING: August 14, 2017 PASSED: 9-0) Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 7:35-7:45 PM 16.PUBLIC HEARING: Adoption of a Finding That the Fire Station No. 3 Replacement Project (CIP PE-15003) is "Substantially Complex" Under Public Contract Code Section 7201 and Direction to Increase the Retention Schedule From 5 Percent to 10 Percent 7:45-9:15 PM 17.PUBLIC HEARING / QUASI-JUDICIAL: 3877 El Camino Real [14PLN-00464]: Adoption of a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Plan and Approval of a Site and Design Review for the Demolition of the Vacant 5,860 Square-foot Commercial Building and Construction of a new Mixed-use Project. The Project Includes a 4,027 Square-foot Commercial Building and 17 Dwelling Units (Flats and Townhouses). Parking for the Project is Provided in a Basement. The Applicant Also Requests Approval of a Design Enhancement Exception to Allow the Basement to Encroach Into the Required Rear Yard Setback Below Grade. Environmental Assessment: A Mitigated Negative Declaration was Circulated Between March 6, 2017 and April 7, 2017. Both the Planning & Transportation Commission (March 8, 2017) and Architectural Review Board (May 18, 2017) Have Recommended Approval of the Project. Zoning Districts: CS and RM-30. (Continued From August 21, 2017) 9:15-10:00 PM 18.Colleagues’ Memo From Council Members Dubois, Filseth, Holman, and Vice Mayor Kniss Regarding an Anti-idling Ordinance (AIO) Inter-Governmental Legislative Affairs 10:00-10:30 PM 19.Declaration of Support for SB 797 (Hill), a Bill Allowing Regional Entities and Residents of Santa Clara, San Francisco, and San Mateo Counties to Vote to Increase the Sales Tax by 1/8 Cent for Caltrain Operations and Capital Purposes Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) 5 August 28, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 6 August 28, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Sp. City Council Meetings Sp. City Council Meeting August 29, 2017 Sp. City Council Meeting August 30, 2017 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report Significant Gifts to the City, Fiscal Year 2016 Public Letters to Council Set 1