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Home My WebLink About2017-08-14 City Council Agendas City Council 1 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Monday, August 14, 2017 Special Meeting Council Chambers 5:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday 11 days preceding the meeting. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Closed Session 5:00-6:15 PM Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (James Keene, Ed Shikada, Rumi Portillo, Lalo Perez, Molly Stump) Employee Organization: Service Employees International Union (SEIU), Local 521 Authority: Government Code Section 54957.6(a) City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (James Keene, Ed Shikada, Rumi Portillo, Lalo Perez, Molly Stump) Employee Organization: Utilities Management and Professional Association of Palo Alto (UMPAPA) Authority: Government Code Section 54957.6(a) 2 August 14, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Agenda Changes, Additions and Deletions City Manager Comments 6:15-6:25 PM Oral Communications 6:25-6:40 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Minutes Approval 6:40-6:45 PM 2. Approval of Action Minutes for the June 19 and June 27, 2017 Council Meetings Consent Calendar 6:45-6:50 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 3. Selection of Applicants to Interview on August 24, 2017 for the Storm Water Management Oversight Committee 4. Approval of Amendment Number 2 to the Agreement Between the City of Palo Alto and Acterra to Extend the Term to 2022 and Funding for First Year of $75,720 5. Approval and Authorization for the City Manager to Execute a Master License Agreement for use of City-controlled Space on Utility Poles and Streetlight Poles, and in Conduits With Mobilitie, LLC, a Nevada Limited Liability Corporation 6. Approval of a Contract With Alaniz Construction, Inc. in the Amount of $568,880 for the City Facility Parking Lot Maintenance Project, Capital Improvements Program Project PE-09003, and Authorization for the City Manager to Negotiate and Execute Related Change Orders Not-to- Exceed $56,880 in Total Value 7. Approval of Contract Amendment Number 3 to Contract Number C15154454 With Integrated Design 360 for Green Building Program Management Services and Landscape Plan Review and Consulting Services for a Term Extension of one Year and Increasing Compensation for Ongoing and Approved Work With Development Services and Optional Tasks by $376,744 for a Total Not-to-Exceed Amount of $1,255,005 8. Approval of Amendment Number 3 to Contract Number S15156222 With Golder Associates to Increase Compensation by $91,300, for a Total Not-To-Exceed Amount of $311,622, to Perform an Evaluation of Selenium Concentrations and Leachate Levels at the Palo Alto Landfill, and to Extend the Current Three-year Term by Four Months 3 August 14, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 9.Authorize the City Manager to Execute an Amendment to Contract Number C12146667 Between the City and Van Scoyoc Associates Inc., for Federal Legislative Advocacy, to Reduce the Term by Seven Months and Reduce the Not-to-Exceed Amount by $56,000 10.Approval of a Contract With Bauer Compressors in the Amount of $697,519 for the Purchase of Fire Fighting Self-contained Breathing Apparatus, Face Masks, Air Cylinders, Maintenance and Support Equipment, and Authorize the City Manager to Negotiate and Execute Related Change Orders Not-to-Exceed $102,481 11.Approval of Amendment Number 3 to the Agreement With the Peninsula Corridor Joint Powers Board for Rail Shuttle Bus Administration to Extend the Term of the Agreement for one Year and to Provide an Additional $128,200 for Community Shuttle Service on the Existing Embarcadero Shuttle Route From July 2017 Until June 2018 12.Adoption of a Resolution of Local Support for Grant Funding as Required by the Metropolitan Transportation Commission (MTC) for the One Bay Area Grant Program (OBAG) Cycle Two and Vehicle Emissions Reductions Based at Schools (VERBS) Funding Programs 13.425 Portage Avenue: Approval of the Planning and Community Environment Director's Determination to Authorize a Waiver of the Retail Preservation Ordinance. Environmental Assessment: Exempt in Accordance With the California Environmental Quality Act (CEQA)Section 15061(b)(3) Guidelines 14.Approval of a Side Letter of Agreement Between the City of Palo Alto and the Palo Alto Police Management Association (PMA) 15.Policy and Services Committee Recommendation to Accept the Continuous Monitoring Audit: Payments 16.Policy and Services Committee Recommendation to Accept the Audit of Green Purchasing Practices 17.Policy and Services Committee Recommendation to Accept the Utilities Department: Cross Bore Inspection Contract Audit 18.Adoption of a Resolution Establishing Fiscal Year 2017-18 Secured and Unsecured Property Tax Levy for the City of Palo Alto’s General Obligation Bond Indebtedness (Measure N) MEMO Q and A 4 August 14, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 19.Policy and Services Committee Recommendation to Accept the Auditor's Office Quarterly Report as of March 31, 2017 Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 6:50-8:15 PM 20.Approval of the Draft Palo Alto Transit Vision Plan and Direction toStaff to Pursue Funding for Local Shuttle Service Enhancements 8:15-8:45 PM 21.PUBLIC HEARING/QUASI JUDICIAL 3972, 3980 and 3990 El Camino Real [17PLN-00197]: Request by the Housing Authority of Santa Clara County for a Tentative Map for a 6.19 Acre Site That Includes the Buena Vista Mobile Home Park Site (3980 El Camino Real) and two Adjacent Commercial Properties (3972 and 3990 El Camino Real), for lot Reconfiguration and lot Line Removals to Reduce Five Parcels to Three Parcels, and Provide Access and Utilities Easements. The Three new Parcels Will be: (1) Parcel 1, at 4.5 Acres, Zoned RM-15 for Multiple Family Residential Use (Buena Vista Mobile Home Park); (2) Parcel 2 at 1.0 Acre, Zoned CN for Neighborhood Commercial Use (Existing Retail Building; and (3) Parcel 3 at 0.7 Acres, Zoned CN (Existing Gas Station Site) and RM-15 (0.41 Acre Rear PortionSupporting More Than Eight Buena Vista Park Studios/Modular Units). The 0.41 Acre Residential Portion Would be Leased to the Housing Authority for up to Three Years, Allowing Tenants to Remain Until They can be Accommodated on Parcel 1. On July 12, 2017, the Planning & Transportation Commission Recommended Approval of the Tentative Map 8:45-9:15 PM 22.Approval of a Five-year General Services Agreement With SWA Services Group in the Amount of $10,652,615 for Janitorial Services and Approval of a Budget Amendment in the General Fund 9:15-9:45 PM 23.Adoption of: (1) a Resolution of Intent; and (2) an Ordinance to Amend the Contract Between the Board of Administration of the California Public Employees’ Retirement System (CalPERS) and the City of Palo Alto to Implement the Share of Employer Contribution in Accordance With Section 20516 of the California Government Code and the Memorandum of Agreement Between the City of Palo Alto and Service Employees International Union (SEIU) Local 521, International Association of Fire Fighters (IAFF), Local 1319, Palo Alto Fire Chief's Q and A Q and A 5 August 14, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Association (FCA), Palo Alto Peace Officers' Association (PAPOA) and Palo Alto Police Management Association (PAPMA) 9:45-10:00 PM 24. Designation of Voting Delegate and Alternate for the League of California Cities Annual 2017 Conference, to be Held September 13-15, 2017 in Sacramento, CA Inter-Governmental Legislative Affairs Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 6 August 14, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Finance Committee Meeting August 15, 2017 CANCELLED Sp. Rail Committee Meeting August 16, 2017 Sp. City Council Meeting August 16, 2017 City / School Meeting August 17, 2017 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report City of Palo Alto Investment Activity Report for the Fourth Quarter, Fiscal Year 2017 City of Palo Alto Sales Tax Digest Summary Fourth Quarter Sales (October - December 2016) Architectural Review Board, Historic Resources Board, and Planning & Transportation Commission Recruitment Flyer Public Letters to Council 7-10-2017 7-17-2017 7-24-2017 7-31-2017 8-7-2017 8-14-2017