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Home My WebLink About2017-06-05 City Council AgendasCity Council 1 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. June 5, 2017 Special Meeting Community Meeting Room 6:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday 11 days preceding the meeting. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Special Orders of the Day 6:00-6:30 PM 1.Interviews of Candidates for the Library Advisory Commission AT THIS TIME COUNCIL WILL MOVE TO THE COUNCIL CHAMBERS 6:30-6:45 PM 2.Proclamation Honoring the Comprehensive Plan Update Citizens Advisory Committee Agenda Changes, Additions and Deletions City Manager Comments 6:45-6:55 PM Oral Communications 6:55-7:10 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. REVISED 2 June 5, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Minutes Approval 7:10-7:15 PM 3. Approval of Action Minutes for the May 15, 2017 Council Meeting Consent Calendar 7:15-7:20 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 4. Approval of: (1) a Construction Contract With O'Grady Paving, Inc. in the Amount of $3,686,766 for the Fiscal Year 2017 Middlefield Road and Lincoln Street Paving, Capital Improvements Program Projects PE-86070, PO-89003, PL-05030, PL-00026, PL-12000; (2) Deductive Change Order Number 1 With O'Grady Paving, Inc. in the Amount of $165,280; and (3) Approval of Budget Amendments in the General Fund, the Capital Improvement Fund, and the Transportation Impact Fee Fund 5. Acceptance of State of California Board of State and Community Corrections (BSCC) Grant Funds and Approval of a Budget Amendment in the Amount of $109,876 to the General Fund 6. Approval of Contract Amendment Number 3 With Cypress Security, Inc. (C16160138A) in the Amount of $1,240,000 for a Total Not-to- Exceed Amount of $3,332,216, and Extend the Term of the Agreement to June 30, 2018 for Track Watch Guard Services for Caltrain Monitoring 7. Approval of Contract Number C17167790 With Palo Alto Housing Corporation for the Provision of Below Market Rate (BMR) Administration Services for $274,000 Over a two Year Period 8. Approval of Conforming Changes to the Gas Utility Long-term Plan (GULP) Objectives, Strategies and Implementation Plan to Reflect Prior Council Action 9. Approval of a Construction Contract With Alcal Specialty Contracting, Inc. in an Amount Not-to-Exceed $261,227 to Replace the Existing Roofs at the Rinconada Pool Buildings, Capital Improvement Program Project PF-00006 10. Adoption of an Ordinance Dedicating 36.5 Acres of Land at the Former ITT Property Antenna Field to Become Park of the Baylands Nature Preserve 11. Approval of Amendment Number 2 to the Promissory Note and Amendment Number 2 to the Agreement Between the City and Palo Alto Housing Corporation (PAHC) for the Acquisition of the 3 June 5, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Sheridan Apartments at 360 Sheridan Avenue; and Approval of an Expenditure of Funds Held by PAHC for the Acquisition of Property Interest in the Sheridan Apartments. The Project is Exempt From the California Environmental Quality Act (CEQA) per Section 15061 (b)(3) 12. Policy and Services Committee Recommendation to Accept the Revised City Fraud, Waste, and Abuse Hotline Administration Policy 13. Approval of Amendment Number 2 to Professional Services Contract Number C14150008 With Sandis Civil Engineers Surveyors Planners for the Preparation of an Environmental Assessment and Final Plans, Specifications and Estimates for the Churchill Avenue Improvement Project to Extend the Contract Term Until June 30, 2018 at no Additional Cost to the City 14. Adoption of a Resolution Approving the Support Services Program Agreement With the Northern California Power Agency, Identifying Designated Representatives and Authorizing Annual Not-to-Exceed Amounts of $250,000/$85,000 Under the Agreement for a Term of ten Years 15. Approval of Construction Contract Number C17168059 With Tochi in the Amount of $273,680 to Provide Construction Services for the Zero Waste Office Renovation (CIP PF-16006) Action Items 7:20-10:00 PM Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 16. Annual Earth Day and Sustainability and Climate Action Plan (S/CAP) Update 17. Discuss the Draft 2017-2020 Sustainability Implementation Plan (SIP) and Direct Staff on Next Steps Inter-Governmental Legislative Affairs Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 4 June 5, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committees Finance Committee Meeting Cancelled June 6, 2017 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report Update on the Public Safety Building and California Avenue Area Parking Garage Design Concept Options to be Presented to the Architectural Review Board for a Study Session on June 1, 2017 Public Letters to Council 05/29/2017 06/05/2017 Sp. City Council Rail Committee June 7, 2017