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Home My WebLink About2016-01-25 City Council AgendasCITY OF PALO ALTO CITY COUNCIL January 25, 2016 Special Meeting Council Chambers 5:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 January 25, 2016 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Special Orders of the Day 5:00-5:15 PM 1. Midpeninsula Regional Open Space District Measure A Update Agenda Changes, Additions and Deletions City Manager Comments 5:15-5:25 PM Oral Communications 5:25-5:40 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Approval of Minutes 5:40-5:45 PM 2. Approval of Action Minutes for the January 11, 2016 Council Meeting 2 January 25, 2016 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Consent Calendar 5:45-5:50 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 3. Approval and Authorization for the City Manager to Extend the Term of the Construction Inspection Services Contract With Canus Corporation (C13145442) to July 31, 2016 With no Change to the Total Amount 4. Review and Acceptance of Annual Status Report on Development Impact Fees for Fiscal Year 2015 5. Policy and Services Committee Recommendation to Accept the Auditor's Office Quarterly Report as of September 30, 2015 6. Finance Committee Recommendation to Accept Macias Gini & O'Connell's Audit of the City of Palo Alto's Financial Statements as of June 30, 2015, and Management Letter 7. Approval of a Contract With O'Grady Paving Inc. in the Amount of $1,988,344 for the FY 2016 Alma Street and Middlefield Road Paving Project 8. Approval of Amendment Number Two to Contract Number C14149978 With Dyett & Bhatia Urban and Regional Planners in the Amount of $42,000 to Complete/Provide Downtown Cap Study Policy Recommendations and Analyze Scope of Downtown Basement Conversions to Office Space 9. Approval of Amendment Number Three to the Palo Alto-Stanford Fire Protection Agreement With the Board of Trustees of the Leland Stanford Junior University Extending the Term for One Year for a Total Fee of $6.5 Million, and Amendment of the FY 2016 Budget to Reduce the General Fund Budget Stabilization Reserve by $675,000 to Offset a Reduction in FY 2016 Fire Department Revenues (CONTINUED FROM DECEMBER 7 and 14, 2015) 10. Approve and Authorize the City Manager or His Designee to Execute a 25-year Lease Agreement With Annual Lease Payments of $20,000 Between the City and Komuna Palo Alto, LLC Covering Four City- Owned Parking Structures for: (1) Construction and Operation of Solar Photovoltaic Systems, With the Potential to be a Palo Alto Clean Local Energy Accessible Now (CLEAN) Program Participant; and (2) Installation of City-Owned Electric Vehicle Chargers and Infrastructure 11. Policy and Services Committee Recommendation Regarding 2016 City Council Priority Setting and Annual Retreat 3 January 25, 2016 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 12.SECOND READING: Adoption of an Ordinance Amending Chapter 9.14 (Smoking and Tobacco Regulations) of the Palo Alto Municipal Code to Include E-Cigarettes, Change Signage Language, and Include Additional Enforcement Options (FIRST READING: January 11, 2016 PASSED: 9-0) 13.SECOND READING: Adoption of an Ordinance Amending Title 5 (Health and Sanitation) and Title 18 (Zoning) of the Palo Alto Municipal Code to Require all Businesses to Subscribe to Recycling and Compost Services and Comply With Refuse Sorting Requirements (FIRST READING: January 11, 2016 PASSED: 9-0) 14.Approval of Agreement With Empowerment Institute on Cool Block Small Pilot Program 15.Review and Approval of a Draft Process Letter From the City of Palo Alto to the California High Speed Rail Authority and Caltrain Study Session 5:50-6:20 PM 16.Study Session With Stefan Heck Regarding Innovation, Energy, and Transportation Issues 6:20-8:20 PM 17.Study Session Regarding Ongoing Preparation of a Sustainability/ Climate Action Plan (S/CAP) to Update and Replace the City's 2007 Climate Protection Plan 8:20-9:45 PM 18.Study Session on the Parks, Trails, Natural Open Space and Recreation Master Plan 9:45-10:30 PM 19.FY 2015 Performance Report, the National Citizen Survey™, and Citizen Centric Report Inter-Governmental Legislative Affairs Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 4 January 25, 2016 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Council Rail Committee Meeting January 27, 2016 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report Update on Progress Towards Building a Second Electric Transmission Interconnection Between the City, Stanford National Accelerator Laboratory and Stanford University Update on Plan Bay Area 2040: 2016 Scenario Planning and Timeline Annual Review of the City’s Renewable Procurement Plan, Renewable Portfolio Standard Compliance, and Carbon Neutral Electric Supplies Public Letters to Council Set 1