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Agenda posted according to PAMC Section 2.04.070. A binder containing supporting materials is available in the Council
Chambers on the Friday preceding the meeting.
Regular Meeting
Council Chambers
June 16, 2003 7:00 p.m.
ROLL CALL
ORAL COMMUNICATIONS
Members of the public may speak to any item not on the agenda; three minutes per speaker. Council reserves the
right to limit the Oral Communications period to 30 minutes
SPECIAL ORDERS OF THE DAY
APPROVAL OF MINUTES
April 21, 2003
CONSENT CALENDAR
Items will be voted on in one motion unless removed from the calendar by a Council Member.
LEGISLATIVE
1. 2nd Reading - Ordinance of the Council of the City of Palo Alto
Amending Title 18 [Zoning] of the Palo Alto Municipal Code to
Amend Chapters 18.10 [Residential Estate District
Regulations], 18.12 [Single-Family Residence District
Regulations], 18.30 [Neighborhood Preservation Combining
District Regulations] and 18.71 [Open Space District
Regulations] Pertaining to Second Dwelling Units
2. 2nd Reading - Ordinance of the Council of the City of Palo Alto
Adding Chapter 9.73 to Title 9 [Public Peace, Morals and
Safety] To Establish City Policy Against Arbitrary Discrimination
3. (CMR:311:03) Adoption of a Park Improvement Ordinance for
Construction of School Use Improvements of Tennis Courts, Paths and
Driveway Areas, and Use of Terman Park Athletic Fields and Tennis
Courts Associated with the Palo Alto Unified School District (PAUSD)
School Re-Opening (Item Continued from June 9, 2003)
06/16/03 2
Ordinance of the Council of the City of Palo Alto Approving and
Adopting a Plan for Improvements to Terman Park
ADMINISTRATIVE
4. (CMR:322:03) Annual Adoption of the City's Investment Policy
5. (CMR:323:03) Adoption of the Final Appropriation Limit Calculation
Resolution for 2003-04
Resolution of the Council of the City of Palo Alto Determining
the Calculation of the Appropriations Limit of the City of Palo
Alto for Fiscal Year 2003-04
6. (CMR:314:03) Amendment No. 1 to Contract No. C3146047
Between the Palo Alto Housing Corporation and the City of Palo Alto for
Fiscal Year 2002-03 for the Below Market Rate Program Administration
in the Amount of $30,000 Increasing the Total Agreement Amount
from $75,000 to $105,000; and Agreement Between the Palo Alto
Housing Corporation and the City of Palo Alto for Administration and
Consulting Services for the Below Market Rate Program in the Amount
of $105,500 for each of Fiscal Years 2003-04 and 2004-05
7. Approval of Resolutions Amending SEIU Memorandum of Agreement
and Compensation Plan to Add Side Letter Agreement on SEIU
Furlough
Resolution of the Council of the City of Palo Alto Amending the
Compensation Plan for Classified Personnel (SEIU) Adopted By
Resolution No. 8056, and Amended by Resolution Nos. 8059,
8141, 8180, 8242 and 8251, to Add Furlough Provisions
Resolution of the Council of the City of Palo Alto Amending
Section 1401 of the Merit System Rules and Regulations
Regarding the Memorandum of Agreement Between the City of
Palo Alto and Local 715A, SEIU, AFL-CIO, CLC, to Add Furlough
Provisions
8. Amendment No. 3 to Existing Contract No. C8100757 Between the City
of Palo Alto and Indus Utility Systems (INDUS) in the Amount of
$146,500 for Software Design Services for Utilities Customer
Information System (Item to be Removed at the Request of Staff)
9. (CMR:307:03) 2002-03 Annual Report on City Sustainability
Program
06/16/03 3
COUNCIL COMMITTEE RECOMMENDATION
10. (CMR:321:03) The Finance Committee recommends to the City
Council on Fiscal Year 2003-05 Contract Scopes of Professional
Services Agreements Greater than $65,000 the following:
The Council review the contract scopes of service of 2003-05
professional services agreements greater than $65,000, for
all Infrastructure Management Plan and non-Infrastructure
Management Plan projects, and its proposed changes, and
direct staff to proceed with the approved scopes of services.
AGENDA CHANGES, ADDITIONS, AND DELETIONS
HEARINGS REQUIRED BY LAW: Applicants and/or appellants may have up to ten minutes at the outset of the public
discussion to make their remarks and up to three minutes for concluding remarks after other members of the
public have spoken.
OTHER AGENDA ITEMS: Public comments or testimony on agenda items other than Oral Communications shall be
limited to a maximum of five minutes per speaker unless additional time is granted by the presiding officer. The
presiding officer may reduce the allowed time to less than five minutes if necessary to accommodate a larger
number of speakers.
UNFINISHED BUSINESS
PUBLIC HEARINGS
11. (CMR:316:03) Public Hearing: Adoption of the 2003-04 Budget,
Adoption in-concept of the 2004-05 Budget and Approval of a Budget
Adoption Ordinance, including 1) Exhibit A - The City Manager’s
Proposed 2003-05 Budget; 2) Exhibit B - All changes detailed in the
Amendments to the City Manager’s Proposed 2003-05 Budget; 3)
Exhibit C – Proposed 2003-04 Municipal Fee Schedule; 4) Exhibit D -
Revised pages to the Table of Organization; 5) Exhibit E -
Amendments to the Proposed 2003-04 Municipal Fee Schedule
Ordinance of the Council of the City of Palo Alto Adopting the
Budget for the Fiscal Year 2003-04 and In-Concept Approving of
the Budget for Fiscal Year 2004-05
Resolution of the Council of the City of Palo Alto Amending
Utility Rate Schedules G-1, G-2, And G-6 of the City Of Palo Alto
Utilities Rates and Charges Pertaining to Gas Rates
Resolution of the Council of the City of Palo Alto Amending
Utility Rate Schedules S-1 and S-2 of the City of Palo Alto
Utilities Rates and Charges Pertaining to Wastewater Rates
06/16/03 4
Resolution of the Council of the City of Palo Alto Amending
Utility Rate Schedules W-1, W-4, and W-7 of the City of Palo
Alto Utilities Rates and Charges Pertaining to Water Rates
Resolution of the Council of the City of Palo Alto Amending
Utility Rate Schedules R-1, R-2, and R-3 of the City of Palo Alto
Utilities Rates and Charges Pertaining to Refuse Collection
Resolution of the Council of the City of Palo Alto Amending
Utility Rate Schedules E-14 and E-16 of the City of Palo Alto
Utilities Rates and Charges Pertaining to Electric Rates
Resolution of the Council of the City of Palo Alto Amending the
Compensation Plan for Classified Personnel (SEIU) Adopted by
Resolution No. 8056, and Amended by Resolution Nos. 8059,
8141, 8180, 8242 and 8251, to Change Certain Employee
Classifications and Salaries
Resolution of the Council of the City of Palo Alto Amending the
Compensation Plan for Management and Confidential Personnel
and Council Appointed Officers Adopted by Resolution No.
8194, and Amended by Resolution Nos. 8223, 8241 and 8250,
to Change Certain Employee Classifications and Salaries
The Finance Committee recommends the City Council direct staff to
report by the end of September 2003 with a plan to significantly
reduce the unfunded liability in retiree health care costs.
The Finance Committee recommends the City Council direct staff to
report by midyear 2003-04 on a citywide organizational structural
review including all management/supervision positions of four (4) or
fewer direct reports. The first phase of this review will focus on the
General Fund and Internal Service Funds. Staff will include City Auditor
input in this review, who will report directly to City Council on its
findings.
The Finance Committee recommends the City Council direct staff to
report by September 2003, with a plan to work with major cities within
the City’s labor market area for the objective of appropriate control of
long-term growth of benefits and medical costs consistent with good
labor practice.
The Finance Committee recommends the City Council direct staff
incorporate the goal of funding the Infrastructure Reserve in future
years as follows: $1.0 million in 2004-05, $2.0 million in 2005-06.
06/16/03 5
The Finance Committee recommends the City Council direct staff to
report on the status of the External Services Fund at midyear 2003-04.
The Finance Committee recommends the City Council direct staff to
report on the cost analysis of street maintenance and comparison of
cost with neighboring cities (e.g. Santa Clara). Report to be presented
to Council sometime in fall.
The Finance Committee recommends the City Council direct staff to
report by 6/30/04 with a plan to enforce noise abatement.
The Finance Committee recommends the City Council direct staff to
report by 12/31/03, on various funding options for the highest priority
Storm Drain CIP projects and provide justification for classifying such
projects as priority.
The Finance Committee recommends the City Council direct staff to
report by late Fall with information on auditing the City fleet. Any
budget adjustments resulting from this audit will be incorporated into
the 2003-04 midyear report.
The Finance Committee recommends the City Council direct staff to
report on the following: 1) the Community Services Department
evaluate, and recommend how to increase the variance between
resident and non resident fees in the Community Services Department
prior to mid-year; 2) Determine how the hours available to Seniors
who use discount golf cards can be extended and specify any fiscal
impacts that may result; and 3) Report on the applicability of adding a
non-resident junior golf fee. Any adjustment to fees should be
incorporated into the 2003-04 midyear report.
The Finance Committee recommends the City Council approve one-
time funding from the Council Contingency as follows: 1) Reinstate
College Terrace Library hours – $12,000 for the Community Services
Department in both 2003-04 and 2004-05 to support reinstatement to
the current five-day staffing level; 2) Banners and Downtown Lights -
$15,000 for the Public Works Department in 2003-04 to fund banners
and downtown holiday light maintenance expense; 3) Bus Shelter
Revenue Removal – $50,000 for the elimination of Public Works
Department revenue related to bus shelter revenue. This allocation
may change due to pending Council action scheduled for 6/16/03; 4)
Bicycle Boulevards Implementation Project (PL04010) – $50,000 in
support of a newly created capital project (PL04010) related to the
Bicycle Master Plan implementation.
06/16/03 6
The Finance Committee recommends the City Council direct staff to
eliminate catering expense for all boards & commissions, and council
meetings - As a result of the motion, Staff is proposing an additional
budget reduction of $3,200 for council meeting meals, $1,300 for the
Reorganization meeting and $2,600 for State of the City meeting.
Total additional reduction is $7,100.
The Finance Committee recommends the City Council direct staff to
reinstate Community Service Department (CSD) programs that are
expected to be cost neutral and that balance revenue against direct
and marginal costs. As a result of this motion, the 2003-05 CSD
budget has been amended as follows:
1. Children’s Theatre
o Increase 0.67 hourly FTE for Children’s Theatre in 2003-05:
$25,182
o Increase revenue to offset additional expense in Children’s
Theatre in 2003-05: $25,182
2. Adult Arts Programs
o Reinstate adult arts program expense in 2004-05: $19,720
o Reinstate adult arts program revenue in 2004-05: $32,900
3. Art Center
o Reinstate 0.07 hourly FTE to retain Art Center hours in 2003-
05: $2,631
o Reinstate revenue associated with retaining Art Center hours
in 2003-05: $8,820
4. Recreation
o Reinstate contract expense for recreation instructors in 2004-
05: $40,000
o Reinstate revenue associated with recreation instructors in
2004-05: $50,000
5. Cubberley Community Center
o Increase 2.00 hourly FTE to perform setups for increased
room rentals at Cubberley: $75,171 in 2003-04
o Increase revenue associated with additional Cubberley
expense in 2003-04: $90,000
The Finance Committee recommends the City Council direct staff to
hire the Director of Libraries position by no later than December 2003
– As a result of this motion, the CSD budget will be increased by
$88,500 in 2003-04 and $177,000 in 2004-05.
The Finance Committee recommends the City Council direct staff of
the Human Services Division of CSD to decrease reliance on paper-
based kiosks and increase web presence to secure cost savings – This
motion does not result in a change to the CSD budget in 2003-05.
06/16/03 7
The Finance Committee recommends the City Council direct staff to
revise the CSD impact measure on page 169 from: "Maintain a
minimum of 4,000 volunteer hours in support of library programs and
services (4,000 both years)", to: "Maintain a minimum number of
volunteer hours in support of library programs and services (4,500 in
2003-04 and 5,000 in 2004-05)."
The Finance Committee recommends the City Council direct staff to
revise the CSD Impact Measure 6 on page 169 from: "Have 15 percent
of materials at Main Library and Mitchell Park Library checked out at
the self check stations," to "Maintain 20 percent in 2003-04 and 30
percent in 2004-05 of materials at Main Library and Mitchell Park
Library checked out at the self check stations."
The Finance Committee recommends the City Council direct staff to
add a CSD keyplan related to Library Automation to page 168:
“Towards the goal of implementing library technology to improve
service and control staffing costs, develop by January 2004, a plan to
restructure the circulation areas at Mitchell Park and Main Library to
maximize the use of self-check equipment and decrease repetitive
stress injuries by staff.”
The Finance Committee recommends the City Council direct staff to
accelerate the elimination of two police officer positions to 2003-04
from 2004-05 – As a result of the motion, Police Department salary
and benefit budget will be reduced by $0.2 million in 2003-04. There
are no additional savings in 2004-05 as this savings was already
included in that fiscal year.
The Finance Committee recommends the City Council direct staff to
accelerate the elimination of two communication technician positions
to 2003-04 from 2004-05 – As a result of this motion, the Police
Department budget will be amended when an outside contract has
been put in place and the staffing levels will be subsequently
adjusted.
The Finance Committee recommends the City Council direct staff to
add a Police Department keyplan related to profiling – As a result of
this motion the following will be added to the Police Department
budget text: "In 2003-04, continue to compile and report demographic
data on police contacts to City Council on a quarterly basis"
The Finance Committee recommends the City Council direct staff to
report on feasibility of a 2003-05 Athletic Fields CIP – As a result of
this motion, staff proposes Athletic Field Artificial Turf and Lighting
06/16/03 8
Projects CIP (PG04010) for $155,000 in 2003-04. This CIP seeks to
determine which fields are most appropriate for the installation of
artificial turf and lighting, and then implement over a five-year period.
Staff will make an Athletic Fields presentation to Council on June 23,
2003.
The Finance Committee recommends the City Council direct staff to
increase by $50,000 funding for Local and Neighborhood Collector
Street Traffic Calming CIP (PL00026) – The Finance Committee
recommended increasing the funding of this project to $150,000 for
additional traffic calming project work. This additional funding is from
the Street Improvement Fund.
The Finance Committee recommends the City Council direct staff to
reduce the proposed 2003-04 Appeals fee increase from $200 to $120
– The Finance Committee felt the increase from $100 to $200 was
excessive and recommended to fee to be $120 in 2003-04. This
motion does not change the CSD budget in 2003-04.
The Finance Committee recommends the City Council direct staff to
reinstate the Picnic Area Reservation fee – The Finance Committee felt
it was important to reinstate the picnic area reservation service and
related fees, with signage describing the enforcement options
available. This motion does not change the CSD budget in 2003-04.
The Finance Committee recommends the City Council direct staff to
eliminate the proposed 2003-04 $2 Baylands Parking Lot Day Use Fee.
This motion reduces annual General Fund revenue by $18,000 in
2003-04 and 2004-05.
The Finance Committee recommends the City Council adopt the 2003-
04 budget and the 2004-05 in-concept budget as modified.
REPORTS OF COMMITTEES AND COMMISSIONS
ORDINANCES AND RESOLUTIONS
REPORTS OF OFFICIALS
12. (CMR:320:03) Approval of an Agreement with Santa Clara County
Valley Transportation Authority for the Transit Shelter Maintenance
and Advertising Program and Approval of an Amendment to the Sign
Ordinance of the Palo Alto Municipal Code to Provide Bus Shelter
Advertising (City Attorney Report)
06/16/03 9
Ordinance of the Council of the City of Palo Alto Amending
Chapter 16.20 (Sign Ordinance) of the Palo Alto Municipal Code
to Provide for Bus Shelter Advertising
COUNCIL MATTERS
COUNCIL COMMENTS, QUESTIONS, AND ANNOUNCEMENTS
Members of the public may not speak to the item(s).
CLOSED SESSION
This item may occur during the recess or after the Regular Meeting.
Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker.
ADJOURNMENT
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would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may
contact 650-329-2550 (Voice) or 650-328-1199 (TDD)
1:114.14; L�11 V ZALL
RESOLUTION NO.
RESOLUTION OF THE COUNCIL OF THE CITY OF PALO
ALTO AMENDING THE COMPENSATION PLAN FOR
CLASSIFIED PERSONNEL (SEIU) ADOPTED BY
RESOLUTION NO. 8056, AND AMENDED BY RESOLUTION
NOS. 8059, 8141, 8180, 8242 an.d 8251, TO ADD
FURLOUGH PROVISIONS
The Council of the City of Palo Alto does RESOLVE as
follows:
SECTION 1. Pursuant to the provisions of Section 12 of
Article III of the Charter of the City of Palo Alto, the
Compensation Plan for Classified Personnel, adopted by
Resolution No. 8056, and amended by Resolution Nos. 8059, 8141,
8180, 8242 and 8251, is hereby amended by adding the furlough
provisions for fiscal year 2003-2004 set forth in Exhibit "A",
attached hereto and incorporated herein by reference.
SECTION 2. The Director of Administrative Services is
authorized to implement the amended compensation plan as set
forth in Section 1.
SECTION 3. The Council finds that this is not a project
under the California Environmental Quality Act and, therefore,
no environmental impact assessment is necessary.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
Senior Asst. City Attorney City Manager
Director of Administrative
Services
Director of Human Resources
030612 cl 8120354