HomeMy WebLinkAbout2006-03-20 City Council Agendas
03/20/2006 1
Agenda posted according to PAMC Section 2.04.070. A binder containing supporting materials is available in the Council Chambers on the Friday preceding the meeting. Special Meeting Council Chambers March 20, 2006, 6:00 p.m. ROLL CALL ORAL COMMUNICATIONS
Members of the public may speak to any item not on the agenda; three minutes per speaker. Council reserves the
right to limit the duration of Oral Communications
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATOR
City Manager and his designees pursuant to Merit Rules and
Regulations (Frank Benest, Emily Harrison, Russ Carlsen, Carl Yeats,
Keith Fleming)
Employee Organization: Local 715, Service Employees International
Union (SEIU) - Classified Unit
Authority: Government Code Section 54957.6(a) ADJOURNMENT * * * * * * * * * * * * Regular Meeting Council Chambers March 20, 2006, 7:00 p.m. ROLL CALL ORAL COMMUNICATIONS Members of the public may speak to any item not on the agenda; three minutes per speaker. Council reserves the
right to limit the duration of Oral Communications APPROVAL OF MINUTES CONSENT CALENDAR Items will be voted on in one motion unless removed from the calendar by two Council Members. 1. (CMR:183:06) Approval of Agreement and Declaration of Covenant to Provide Parking at 130 Lytton Avenue with Kenson Group [ATTACHMENT]
2. (CMR:151:06) Transmittal of Park and Recreation Commission and
Staff Recommendations for Improvement of the Undeveloped Site at
Greer Park [ATTACHMENT]
03/20/2006 2
3. (CMR:182:06) Approval of a Revised Resolution to Implement
Section 414(h) of the Internal Revenue Code to Designate the
California Public Employee Retirement System 9% Retirement
Contributions as Employee Contributions and Deduct from the Salaries
of Palo Alto Peace Officer Association (PAPOA) Members [ATTACHMENT]
4. (CMR:175:06) Contract with Bellecci & Associates Inc. in An Amount Not To Exceed $172,590 for Civil Engineering and Landscape Architecture Design Services for the San Antonio Medians and Street Improvements Capital Improvement Program (CIP) Project PE-00104 [ATTACHMENT]
5. (CMR:122:06) Approval of Amendment No. Two for an Additional
$40,000 for a Total Contract Amount of $125,000 for Consulting
Services with Water Solutions, Inc. to Assist Utilities Water
Transmission and Distribution Staff with the Operational and
Regulatory Requirements [ATTACHMENT] REPORTS OF OFFICIALS
6. (CMR:168:06) Golf Course Preliminary Feasibility Study – Report to Council in Response to Colleagues Memo on Golf Course Redesign Options to Include Sports Fields and Recommendations for Future Action [ATTACHMENT] COUNCIL COMMITTEE RECOMMENDATION AGENDA CHANGES, ADDITIONS, AND DELETIONS HEARINGS REQUIRED BY LAW: Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. OTHER AGENDA ITEMS: Public comments or testimony on agenda items other than Oral Communications shall be limited to a maximum of five minutes per speaker unless additional time is granted by the presiding officer. The presiding officer may reduce the allowed time to less than five minutes if necessary to accommodate a larger number of speakers. UNFINISHED BUSINESS ORDINANCES AND RESOLUTIONS PUBLIC HEARINGS
7. (CMR:172:06) Public Hearing: Consideration of the Application by
the City of Palo Alto Real Estate Division for the City-Initiated Zoning
Change of a Portion of the “High Street City Surplus Property” at 2460
High Street [05PLN-00000-00363] from PF (Public Facilities) to RMD
(Two Unit Multifamily Residential) Zone District: PF. [ATTACHMENT]
Ordinance of the Council of the City of Palo Alto Amending the
Zoning Map of the City of Palo Alto to Change the Designation
of a Portion of 2460 High Street (Designated Surplus Property)
03/20/2006 3
from PF (Public Facilities) to RMD (Two Unit Multi-Family
Residential Residence District)
8. (CMR:173:06) Public Hearing: Consideration of a Request by
Channing House for a Planned Community Zone Amendment to modify
the permitted uses to include “utility facilities,” specifically wireless
communications facilities, for an existing state licensed retirement
facility. Zone District: Planned Community PC-4048 at 850 Webster
Street [04PLN-00131]. Environmental Assessment: Exempt from the
California Environmental Quality Act per section 15301. [ATTACHMENT]
Ordinance of the Council of the City of Palo Alto Amending
Section 18.08.040 of the Palo Alto Municipal Code (The Zoning
Map) by Amending the Existing Planned Community Zoning
Designation of the Property Known as 850 Webster Street to
Provide for Utility Facilities
REPORTS OF COMMITTEES AND COMMISSIONS COUNCIL MATTERS COUNCIL COMMENTS, ANNOUNCEMENTS, AND REPORTS FROM CONFERENCES Members of the public may not speak to the item(s). CLOSED SESSION This item may occur during the recess or after the Regular Meeting. Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. ADJOURNMENT Persons with disabilities who require auxiliary aids or services in using City facilities, services, or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact 650-329-2550 (Voice) or 650-328-1199 (TDD) 24 hours in advance.
CMR: 183:06 Page 1 of 2
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: PLANNING
& COMMUNITY ENVIRONMENT
DATE: MARCH 20, 2006 CMR: 183:06
SUBJECT: APPROVAL OF AGREEMENT AND DECLARATION OF COVENANT
TO PROVIDE PARKING AT 130 LYTTON AVENUE BETWEEN THE
KENSON GROUP AND THE CITY OF PALO ALTO
RECOMMENDATION
Staff recommends that Council approve and authorize the City Manager to execute the attached
Agreement and Declaration of Covenant to Provide Parking at 130 Lytton Avenue between the
Kenson Group and the City of Palo Alto.
BACKGROUND
In November 2004, the Kenson Group, owners of the property at 130 Lytton, contacted the City
to address a potential future loss of leased parking at the site. The development at 130 Lytton is
part of the 2001/2002 Downtown Parking Assessment District, with building area of 47,234
square feet and a parking obligation of 189 spaces. 118 parking spaces are provided by 130
Lytton, leaving an obligation of 71 spaces under the 2001/2002 Assessment District bond.
Seventy of the 118 spaces associated with130 Lytton are located in a two-story parking structure
located on an adjacent parcel that is leased by the Kenson Group under a parking lease that
expires in September 2014. While it is not anticipated that the leased parking spaces will be
converted to any other use, the Parking Covenant is intended to resolve any uncertainty.
DISCUSSION
130 Lytton is the only property subject to the 2001/2002 Assessment District bond that has a
portion of its credited parking spaces located on leased property owned by another property
owner for which the lease may terminate during the assessment period. There is one other
property with leased parking, but the obligation to provide parking extends beyond the term of
the assessment. Three other properties provide parking offsite, however the subject properties
and the parking location are under the same ownership. In addition, there are six other properties
identified in the Assessment Roll as providing parking on a separate legal parcel. These six
properties all include buildings that cover multiple parcels and parking that is fully integrated
into the site, such that the parking locations could not be independently developed.
1
CMR: 183:06 Page 2 of 2
In order to compensate for the potential loss of parking, the Kenson Group has agreed to enter
into a Parking Covenant that would guarantee compensation to the City for any loss of parking
associated with the expiration of the lease for parking associated with 130 Lytton. The Covenant
would provide for the payment of a fixed fee based on the Property’s share of the remaining
principal balance of the 2001 and 2002 Downtown Parking District Assessment Bonds at the
time the lease is due to expire. This amount is intended to offset the benefit that would otherwise
be received by 130 Lytton for parking spaces that were improperly credited to the property.
Based on 902 total spaces constructed in the district, the payment would be $34,928 per parking
space lost for a total of $2,444,956 for a loss of all 70 spaces. Any payments would be allocated
to the City’s in-lieu parking fund. The covenant would expire on December 31, 2030—the same
year that the Assessment District bonds will be retired—after which the property owners would
have no further obligation under the agreement. This payment appears to be an equitable
solution that will provide the City with some of the funding to pay for alternative parking.
Palo Alto Municipal Code Section 18.49.100(c) allows for Assessment District parking
requirements to be met by off-site parking as long as there is a binding Agreement and
Declaration of Covenant. This Agreement will satisfy the Municipal Code requirements.
RESOURCE IMPACT
This Agreement will have no effect upon the finances of the Assessment District.
POLICY IMPLICATIONS
Kenson Group and the City desire to address the potential future loss of the spaces while
ensuring that the parking requirement is still met. The approach taken is designed for these
unique circumstances and is not designed to set policy for future City actions.
ENVIRONMENTAL REVIEW
There are no environmental impacts from entering into this Agreement.
ATTACHMENTS
A: Agreement and Declaration of Covenant to Provide Parking (130 Lytton Avenue)
PREPARED BY: _________________________________
STEVE EMSLIE
Director of Planning and Community Environment
CITY MANAGER APPROVAL: _________________________________
EMILY HARRISON
Assistant City Manager
CMR:175:06 Page 1 of 3
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: PUBLIC WORKS
DATE: MARCH 20, 2006 CMR:175:06
SUBJECT: APPROVAL OF CONTRACT WITH BELLECCI & ASSOCIATES INC.
IN AN AMOUNT NOT TO EXCEED $172,590 FOR CIVIL
ENGINEERING AND LANDSCAPE ARCHITECTURE DESIGN
SERVICES FOR THE SAN ANTONIO MEDIANS AND STREET
IMPROVEMENTS CAPITAL IMPROVEMENT PROGRAM PROJECT
PE-00104
RECOMMENDATION
Staff recommends that the City Council approve and authorize the City Manager to execute the
attached contract with Bellecci and Associates Inc. (Attachment A) in a not to exceed amount of
$172,590 for civil engineering and landscape architectural design services for the San Antonio
Medians and Street Improvements Capital Improvement Program (CIP) Project (PE-00104),
including $156,900 for basic services and $15,690 for additional services.
BACKGROUND
San Antonio Road between Alma Street and Highway 101 contains center and frontage medians
and is badly in need of repair and upgrading. The medians are currently planted with Stone
Pine trees that have grown too large for the medians and the root systems have reached outside
the medians and under San Antonio Road. The root systems have caused extensive damage to
the median, sidewalk and curb in many locations. The tree roots have caused uplifted roadway
and many costly base failure repairs over the years. The uplifted roadway and curb also interferes
with drainage and can cause increased vehicle noise. Many of the trees have already been
removed due to structural problems associated with their size and age. Trenching for irrigation
in the median islands with the existing Stone Pines is unfeasible as it would destabilize the trees.
Other methods of boring and pulling irrigation tubing would be too expensive. The remainder of
the landscaping is currently in decline or nonexistent due to broken irrigation systems, damage
from cars and gophers.
DISCUSSION
The scope of work for this project, as identified in CIP PE-00104 San Antonio medians, involves
the reconstruction of the medians including replacing trees, irrigation systems, landscaping and
curbs as necessary. Professional engineering, landscape and environmental consultant services
are needed to:
• develop a concept plan for renovating the San Antonio Road medians from Alma to
Highway 101;
CMR:175:06 Page 2 of 3
• perform an environmental review, including fulfilling California Environmental Quality
Act (CEQA) requirements and public outreach;
• prepare construction plans and specifications for the first phase from Alma to
Middlefield;
• provide construction administration services for the first phase of construction of San
Antonio Road medians from Alma Street to Middlefield Road.
Associated street maintenance repair and resurfacing work will be done as part of the Annual
Street Maintenance Program as it is a priority in the City’s Pavement Maintenance and
Management System. Similarly, the second phase of construction on San Antonio Road from
Middlefield Road to Highway 101 would be a jointly coordinated project over the next few
years, pending available funds.
The project design will include “green” elements such as incorporating water conserving
landscaping and sustainable irrigation technology. Replacement of the tree canopy with
selections which can better adapt to the existing soil and improvements to the existing planting
conditions within the medians are essential to the success of the project and will be addressed
during design. Exhibit A includes the complete Scope of Services for the project.
A Request for Proposals (RFP) for the project was posted at City Hall, on the City website and
mailed to 16 firms on September 20, 2005. The table summarizes the results of the RFP
solicitation.
Summary of RFP Process
RFP Name/Number San Antonio Road Median & Street
Improvements #113845
Proposed Length of Project 19 months
Number of RFPs Mailed to Contractors 16
Number or RFPs Mailed to Builder’s
Exchanges
1
Total Days to Respond to RFP 35
Pre-Proposal Meeting October 6, 2005
Number of Company Attendees at Pre-
Proposal Meeting
12
Number of Proposals Received:
Selected for Interviews
5
4
Proposal Price Range From a low of $147,000 to a high of $337,248
An evaluation committee consisting of staff members from the Public Works Engineering
Division, Public Works Operations, and Planning Department reviewed the five proposals
received. Four firms were invited to participate in oral interviews on October 6, 2005. The
committee carefully reviewed each firm’s qualifications and submittal in response to the
selection criteria identified in the RFP.
CMR:XXX:06 Page 3 of 3
The selection criteria included experience in streetscapes in the Bay Area, project management
strengths and qualifications, civil engineering and landscape architecture design capabilities,
arborist credentials, environmental assessment and public outreach experience. Bellecci &
Associates Inc. was selected because they had the strongest team in all areas, specialized in
streetscapes and had superlative references.
RESOURCE IMPACT
Funding for this contract is available in Capital Improvement Project PE-00104 and the Street
Maintenance Capital Improvement Program PE-86070.
POLICY IMPLICATIONS
This recommendation does not represent any change to existing City policies.
TIMELINE
The timeline for this project is included in Exhibit B of the Contract.
ENVIRONMENTAL REVIEW
This project is essentially infrastructure replacement of the medians, and road repair and will not
include redesign of roadway alignment. Trees to be removed and visual and other impacts will
be identified as part of an environmental assessment, including an arborist report and a
construction management plan. Appropriate CEQA review will be performed following
selection of a preferred conceptual plan for the project.
ATTACHMENTS
Attachment A: Contract
PREPARED BY: _________________________________
KATE ROONEY
Project Manager
DEPARTMENT HEAD: _________________________________
GLENN S. ROBERTS
Director of Public Works
CITY MANAGER APPROVAL: _________________________________
EMILY HARRISON
Assistant City Manager