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HomeMy WebLinkAbout2009-08-03 City Council Agendas Agenda posted according to PAMC Section 2.04.070. A binder containing supporting materials is available in the Council Chambers on the Friday preceding the meeting. Special Meeting Council Chambers August 3, 2009 6:00 PM ROLL CALL CLOSED SESSION This item may occur during the recess or after the Regular Meeting. Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Clerk Donna Grider Authority: Government Code section 54957 2. CONFERENCE WITH LABOR NEGOTIATOR Agency Negotiator: City Manager and his designees pursuant to Merit Rules and Regulations (James Keene, Kelly Morariu, Russ Carlsen, Sandra Blanch, Darrell Murray, Marcie Scott, Joe Saccio) Employee Organization: Local 521 Service Employees International Union Authority: Government Code Section 54957.6(a) CONFERENCE WITH LABOR NEGOTIATOR Agency Negotiator: City Manager and his designees pursuant to the Merit System Rules and Regulations (James Keene, Kelly Morariu, Russ Carlsen, Sandra Blanch, Darrell Murray, Joe Saccio, Marcie Scott) Employee Organization: Unrepresented Employee Group Management and Professional Personnel and Council Appointees Authority: Government Code section 54957.6(a) CONFERENCE WITH LABOR NEGOTIATOR Agency Negotiator: City Manager and his designees pursuant to Merit Rules and Regulations (James Keene, Kelly Morariu, Russ Carlsen, Sandra Blanch, Darrell Murray, Marcie Scott, Joe Saccio) Employee Organization: Palo Alto Peace Officers’ Association Authority: Government Code Section 54957.6(a) CONFERENCE WITH LABOR NEGOTIATOR Agency Negotiator: City Manager and his designees pursuant to the Merit System Rules and Regulations (James Keene, Kelly Morariu, Russ Carlsen, Sandra Blanch, Darrell Murray, Joe Saccio, Marcie Scott) Employee Organization: Local 1319, International Association of Fire Fighters and Professional Personnel and Council Appointees Authority: Government Code section 54957.6(a) CONFERENCE WITH LABOR NEGOTIATOR Agency Negotiator: City Manager and his designees pursuant to Merit Rules and Regulations (James Keene, Kelly Morariu, Russ Carlsen, Lalo Perez, Sandra Blanch, Darrell Murray, Marcie Scott, Joe Saccio) Employee Organization: Palo Alto Fire Chiefs’ Association Authority: Government Code Section 54957.6(a) 1 08/03/09 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 8:00 PM or as soon as possible thereafter SPECIAL ORDERS OF THE DAY 3. Proclamation for National Night Out 2009 ATTACHMENT 4. Presentation of the Circle of Excellence Award by the Association of Government Accountants (AGA) to the City of Palo Alto for the City Auditor’s 7th Annual Service Efforts and Accomplishments (SEA) Report. CITY MANAGER COMMENTS ORAL COMMUNICATIONS Members of the public may speak to any item not on the agenda; three minutes per speaker. Council reserves the right to limit the duration or Oral Communications period to 30 minutes. CONSENT CALENDAR Items will be voted on in one motion unless removed from the calendar by two Council Members. 5. Designation of Voting Delegate and Alternate for 2009 League Conference ATTACHMENT 6. Direction to City Clerk to Use the Secretary of States’ Randomized Alphabet Drawing for the Order of Candidates’ Names on the Ballot ATTACHMENT 7. Approval of a Utilities Electric Fund Contract with West Valley Construction in the Amount of $3,193,143 for Trenching and Installation of Utility Substructure for Underground Utility District No. 45, and for Rebuilding of Underground Districts 17, 19, & 24 (Capital Improvement Program Projects – EL-06002, EL-09003, EL-11008, and 2 08/03/09 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. EL-10006), and Approval of Addendum No. 1 to the Agreement for Joint Participation in the Installation of the Underground Facilities System Between the City of Palo Alto, AT&T and Comcast Corporation of California IX, Inc. CMR 346:09 and ATTACHMENTS 8. Approval of a Utilities Enterprise Fund Contract with Casey Construction, Inc. in the Total Amount of $652,066 for the 2009-2010 Utility Trench and Substructure Installation Throughout the City CMR 337:09 and ATTACHMENTS 9. Finance Committee Recommendation to Adopt a Resolution Approving the Ameresco Johnson Canyon Landfill Gas Renewable Energy Power Purchase Agreement for the Acquisition of Up to Two Average Megawatts of Energy Over Twenty Years at an Estimated Cost Not to Exceed $30 Million 343:09 and ATTACHMENTS 10. Appointment of Lalo Perez as City Manager Pro Tem for the September 14, 2009 City Council Meeting CMR 341:09 and ATTACHMENTS 11. Adoption of a Park Improvement Ordinance for the Renovation of Lytton Plaza – Capital Improvement Program Project PE-08004; Approve an Agreement with the Friends Of Lytton Plaza, L.L.C., for the Design, Construction and Installation of Park Facilities and Other Improvements at Lytton Plaza;and Adoption of an Ordinance Amending the Budget for Fiscal Year 2010 to Accept Donations and to Provide an Additional Appropriation in the Amount of $348,800 and Accept a Donation in the Same Amount From the Friends of Lytton Plaza, L.L.C., and to Allocate an 3 08/03/09 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional $50,000 From the Infrastructure Reserve for the City’s Contribution (Not to Exceed $400,000) to Capital Improvement Program Project PE-08004 CMR 306:09 and ATTACHMENTS 12. Finance Committee Recommendation to Direct Staff to Re-examine the Electric Power Acquisition and Energy Efficiency Policies and Plans CMR 342:09 and ATTACHMENTS 13. Approval of transfer of $70,000 from Council Contingency to Fund High Speed Rail Informational Symposium, Design Workshop, and Technical Consulting Services related to City review of the San Francisco to San Jose High Speed Train (HST) Project EIR CMR 344:09 and ATTACHMENTS 14. Approval of Recommendation to Direct Staff to Design a Third-Party City of Palo Alto Utilities Department Zero-Interest Energy Efficiency Loan Program for Small Commercial Customers CMR 336:09 and ATTACHMENTS 15. Approval of a New Contract with the Independent Police Auditor, OIR (Office of Independent Review) for Up to Three Years in an Amount Not to Exceed $27,500 Per Year and Approval of $1,500 from the Council Contingency ATTACHMENTS 4 08/03/09 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 16. Adoption of a Resolution Amending Resolution No. 8904 to Change the City Council Vacation Schedule for Calendar Year 2009 to End on September 7, 2009 CMR 348:09 and ATTACHMENTS AGENDA CHANGES, ADDITIONS, AND DELETIONS HEARINGS REQUIRED BY LAW: Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and put up to three minutes for concluding remarks after other members of the public have spoken. OTHER AGENDA ITEMS: Public comments or testimony on agenda items other than Oral Communications shall be limited to a maximum of three minutes per speaker. PUBLIC HEARINGS 17. Public Hearing to Confirm Weed Abatement Report and Adoption of a Resolution Confirming Weed Abatement Report and Ordering Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein CMR 310:09 and ATTACHMENTS REPORTS OF OFFICIALS 18. Adoption of a Budget Amendment Amending the Budget for Fiscal Year 2010 to Provide Additional Appropriations of $688,038 for Retiree Medical Expenditures as Updated with the Retiree Medical Actuarial Study Completed 2009 CMR 331:09 and ATTACHMENTS 19. Adoption of a Resolution Amending Green Building Standards for Compliance, Tables A & B for Non-Residential and Residential Projects, and Review of Report on Implementation of the City’s Green Building Ordinance 5 08/03/09 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. CMR 332:09 and ATTACHMENTS 20. Adoption of a Resolution Amending the Structure of the Palo Alto/Stanford Citizen Corps Council and Establishing the Citizen Corps Council as a Member of the Palo Alto Emergency Services Council CMR 327:09 and ATTACHMENTS 21. Acceptance of City Manager’s Responses to Independent Police Auditor’s Systemic Recommendations Regarding the Children’s Theatre Criminal Investigation CMR 349:09 and ATTACHMENTS 22. Adoption of a Resolution Approving Amendment One to the Northern California Power Agency Third Phase Agreement for Western GeoPower Incorporated Renewable Energy Power Purchase Agreement for the Acquisition of up to Seven Average Megawatts of Energy over Twenty Years at an Estimated Cost Not to Exceed $128 Million CMR 347:09 and ATTACHMENTS 23. Approval of Changes to the Compliance Procedures for Private Intrusion Alarms CMR 340:09 and ATTACHMENTS COUNCIL MATTERS 24. Approval of City Manager Performance Evaluation Criteria ATTACHMENTS 6 08/03/09 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. COUNCIL COMMENTS, ANNOUNCEMENTS, AND REPORTS FROM CONFERENCES Members of the public may not speak to the item(s). ADJOURNMENT Persons with disabilities who require auxiliary aids or services in using City facilities, services, or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact 650-329-2550 (Voice) 24 hours in advance.