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HomeMy WebLinkAbout2019-06-11 Policy & Services Committee AgendasPolicy and Services Committee 1 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Tuesday, June 11, 2019 Special Meeting Community Meeting Room 5:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday 12 days preceding the meeting. PUBLIC COMMENT Members of the public may speak to agendized items. If you wish to address the Committee on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers/Community Meeting Room, and deliver it to the Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Committee, but it is very helpful. Public comment may be addressed to the full Policy and Services Committee via email at City.Council@cityofpaloalto.org. Call to Order Oral Communications Members of the public may speak to any item NOT on the agenda. Action Items 1. Staff Recommends the Policy and Services Committee Recommend the City Council Accept the Status Updates of the Audits of: 1) Citywide Cash Handling and Travel Expense; 2) Cable Franchise and PEG Fees; 3) Continuous Monitoring: Overtime; 4) Continuous Monitoring: Payments; and 4) Inventory Management 2. Staff Recommends the Policy and Services Committee Recommend the City Council Accept the Status Updates on Recommendations From the Community Services Department Fee Schedule Audit 3. Staff Recommends the Policy and Services Committee Recommend the City Council Accept the Green Purchasing Audit Status Update 4. Staff Recommends the Policy and Services Committee Recommend the City Council Accept the Status Updates of the Audits on Recommendations From the 2016 Disability Rates and Workers' Compensation Audit 5. Staff Recommends the Policy and Services Committee Recommend the City Council Accept the Status Updates of the Audits on 2 June 11, 2019 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Recommendations From the ERP Planning: Information Technology Data Governance Audit 6. Staff Recommends the Policy and Services Committee Recommend the City Council Accept the Status Updates on Recommendations From Audits of: 1) Water Meter Billing Accuracy; 2) Electric Substructure Contract Oversight; and 3) the Cross Bore Inspection Contract 7. Staff Recommends the Policy and Services Committee Recommend the City Council Accept the Auditor's Office Quarterly Reports as of December 31, 2018 and March 31, 2019 Future Meetings and Agendas Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance.