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Home My WebLink About2017-05-04 Finance Committee AgendasFinance Committee 1 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. May 4, 2017 Special Meeting Council Chambers 7:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday 10 days preceding the meeting. PUBLIC COMMENT Members of the public may speak to agendized items. If you wish to address the Committee on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers/Community Meeting Room, and deliver it to the Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Committee, but it is very helpful. Call to Order Oral Communications Members of the public may speak to any item NOT on the agenda. Action Items 1.May 2nd Budget Hearing Continuation 7:00-7:30PM 2.Information Technology 7:30-8:00PM a)Operating Budget (pp. 269-283) b)Capital Budget (pp. 601-621) 3.Library (pp. 285-294) 8:00-8:30PM 4.Development Services (pp.213-228) 8:30-9:00PM 5.Public Works 9:00-10:00PM a)General Fund, Operating Budget (pp. 348-359) b)Refuse Fund i. Operating Budget (pp. 368-378) ii. Capital Budget (pp. 482-483) c)Storm Drain Fund i. Operating Budget (pp. 379-387) ii. Capital Budget (pp. 486-493) d)Wastewater Treatment Fund i. Operating Budget (pp. 395-402) ii. Capital Budget (pp. 526-551) PROPOSED CAPITAL PROPOSED OPERATING 2 May 4, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. e) Airport Fund i. Operating Budget (pp. 360-367) ii. Capital Budget (pp. 321-341) f) Vehicle Replacement and Maintenance Fund i. Operating Budget (pp. 388-394) ii. Capital Budget (pp. 625-647) Future Meetings and Agendas Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. Finance Committee Items Tentatively Scheduled Meeting Date Line No. Item Title Referral Date 6/6/2017 1 3rd Quarter Financial Status Report 2 Recommendations on Proposed Fiscal Year 2018 Community Development Block Grant Funding Allocations and the Draft Fiscal Year 2018 Annual Action Plan (Planning) 12/5/2017 3 Presentation of FY2017 CAFR City of Palo Alto Council & Finance Committee Budget Hearings Fiscal Year 2018 Budget Process Meeting Agenda Mon, 4/17 City Council 6:00PM, Chambers City Manager Comments reviewing the upcoming Proposed Operating and Capital Budgets and Finance Committee schedule for review and discussion Tues, 5/2 Finance Committee 6:00 PM, Chambers 1) FY 2018 Proposed Budget Overview 6:00‐7:00 2) Council Appointed Officials and Council 7:00‐7:30 a) City Attorney, Operating Budget b) City Auditor, Operating Budget c) City Clerk, Operating Budget d) City Council, Operating Budget e) City Manager, Operating Budget 3) Office of Sustainability, Operating Budget 7:30‐8:00 4) Human Resources Department, Operating Budget 8:00‐9:00 a) General Fund b) General Liability Fund, Operating Budget c) Employee Benefit Funds i) General Benefits Fund, Operating Budget ii) Workers Compensation Fund, Operating Budget d) Retiree Benefit Fund 5) Administrative Services Overview 9:00‐9:30 a) General Fund b) Printing & Mail Fund 6) Non‐Departmental, Operating Budget 9:30‐10:00 Thurs, 5/4 Finance Committee Special Meeting 7:00 PM, Chambers 1) May 2nd Budget Hearing Continuation 7:00‐7:30 2) Information Technology 7:30‐8:00 a) Operating Budget b) Capital Budget 3) Library 8:00‐8:30 4) Development Services 8:30‐9:00 5) Public Works 9:00‐10:00 a) General Fund, Operating Budget b) Refuse Fund i) Operating Budget ii) Capital Budget c) Storm Drain Fund i) Operating Budget ii) Capital Budget d) Wastewater Treatment Fund i) Operating Budget ii) Capital Budget e) Airport Fund i) Operating Budget ii) Capital Budget f) Vehicle Replacement and Maintenance Fund i) Operating Budget ii) Capital Budget Tues, 5/9 Finance Committee Special Meeting, 6:00PM, Chambers 1) May 4th Budget Hearing Continuation 6:00‐6:30 2) Police, Operating Budget 6:30‐7:15 3) Office of Emergency Services, Operating Budget 7:15‐7:30 4) Fire, Operating Budget 7:30‐8:30 5) Community Services 8:30‐9:30 6) Planning and Community Environment, Operating Budget 9:30‐10:30 7) Special Revenue Funds, Operating Budget 10:30‐11:00 a) Parking District, Operating Budget b) Stanford Development Agreement Fund, Operating Budget c) Other Special Revenue Funds, Operating Budget Thurs, 5/18 Finance Committee Special Meeting, 2pm, Chambers 1) May 9th Budget Hearing Continuation 2:00‐2:30 2) Municipal Fee Schedule (staff report ID #___) 2:30‐3:30 3) General Fund Capital 3:30‐5:30 a) Buildings and Facilities, Capital Budget b) Parks and Open Space, Capital Budget c) Streets and Sidewalks, Capital Budget d) Traffic and Transportation, Capital Budget e) Cubberley Infrastructure, Capital Budget 4) Utilities Department 5:30‐6:30 a) Electric Fund i) Operating Budget ii) Capital Budget b) Fiber Optics Fund i) Operating Budget ii) Capital Budget c) Gas Fund i) Operating Budget ii) Capital Budget d) Wastewater Collection Fund i) Operating Budget ii) Capital Budget e) Water Fund i) Operating Budget ii) Capital Budget 5) Utility Rate Review and Approval 6:30‐7:30 6) HOLD: Wrap‐up 7:30‐9:30 Tues, 5/23 Finance Committee Special Meeting, 6pm Chambers 1) Continue Budget Wrap‐up 6:00pm Mon, 6/19 City Council, 6:00PM, Chambers Public Hearing ‐ Budget Adoption 6:00pm Please note that Agenda items may be advanced or delayed based on the number of budget proposals and/or other discussion items.