HomeMy WebLinkAbout2016-05-12 Finance Committee AgendasFinance Committee
1
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PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
May 12, 2016
Special Meeting
Council Chambers
6:00 PM
Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in
the Council Chambers on the Thursday 10 days preceding the meeting.
PUBLIC COMMENT
Members of the public may speak to agendized items. If you wish to address the Committee on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council
Chambers/Council Conference Room, and deliver it to the Clerk prior to discussion of the item. You are not required
to give your name on the speaker card in order to speak to the Committee, but it is very helpful.
Call to Order
Oral Communications
Members of the public may speak to any item NOT on the agenda.
Action Items
6:00-6:15PM
1.Staff Responses to Committee Questions From Budget Hearing
Meetings
6:15-7:00PM
2.Finance Committee Recommendation Regarding Amendments to the
Muni Fee Schedule for Fiscal Year 2017
7:00-8:00PM
3.Public Works Overview, Operating Budget pp. 345-349
a)General Fund, Operating Budget pp. 350-360
b)Refuse Fund
i. Operating Budget pp. 361-368
ii. Capital Budget pp. 491-500
c)Storm Drain Fund
i. Operating Budget pp. 369-377
ii. Capital Budget pp. 501-518
d)Wastewater Treatment Fund
i. Operating Budget pp. 378-386
ii. Capital Budget pp. 551-580
Capital Budget Book Operational Budget Book
Staff Memo
2 May 12, 2016
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
e) Airport Fund
i. Operating Budget pp. 387-393
ii. Capital Budget pp. 327-342
f) Vehicle Replacement and Maintenance Fund
i. Operating Budget pp. 394-401
ii. Capital Budget pp. 657-686
8:00-8:30PM
4. Approval of Staff Recommendation for a Three Year Pilot Contract for
an On-site Fleet Parts and Inventory Program With Genuine Parts
Company for an Estimated Annual Cost of $171,000
Future Meetings and Agendas
Adjournment
AMERICANS WITH DISABILITY ACT (ADA): Persons with disabilities who require auxiliary aids or services in using
City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance
3 May 12, 2016
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
Finance Committee Items Tentatively Scheduled
Meeting
Date
Line
No. Item Title Referral
Date
Please see Budget Hearing Calendar for May
6/7/2016
1
Commercial and Residential Impact Fee Nexus Studies and
Review Ordinance to Adopt Housing Impact Fees
(Planning)
2
Ordinance Updating the Purchasing Section of the
Municipal Code (PAMC Chapter 2.30) to Streamline the
Purchasing Process and Update Language (ASD)
6/21/2016 3 3rd Quarter FY2016 Financial Report (ASD)
Finance Committee Items to be Scheduled
Referral
Date
Line
No. Item Title Status
2013 4 Police Services Utilization and Resources Study (Police)
To be
scheduled
in 2016
5 Consideration of stronger encroachment fees for
construction that impact portions or all of a city street or
sidewalk (Public Works)
6
Cubberley Center Master Plan: Additional Information and
a Timeline for the Site (requested by the FC) (City
Manager)
City of Palo Alto
Council & Finance Committee Budget Hearings
Fiscal Year 2017 Budget Process
Meeting Agenda
Mon, 4/25
City Council
6:00 PM,
Chambers
Transmittal of proposed Capital and Operating budgets to Council and forward to Finance
Committee for review and discussion
Tues, 5/3
Finance
Committee
6:00 PM,
Chambers
1) FY 2017 Proposed Budget Overview 6:00-6:45
2) Council Appointed Officials and Council 6:45-7:15
a) City Attorney, Operating Budget pp. 141-148
b) City Auditor, Operating Budget pp. 149-157
c) City Clerk, Operating Budget pp. 159-167
d) City Council, Operating Budget pp. 169-172
e) City Manager, Operating Budget pp. 173-182
3) Office of Sustainability, Operating Budget pp. 307-313 7:15-7:45
4) Human Resources Overview, Operating Budget pp. 253-257 7:45-8:30
a) General Fund, Operating Budget pp. 258-264
b) General Liability Fund, Operating Budget pp.265-268
c) Workers’ Compensation Fund, Operating Budget pp. 269-273
d) General Benefits Fund, Operating Budget pp. 475-478
5) Information Technology 8:30-9:00
a) Operating Budget pp. 275-288
b) Capital Budget pp. 629-656
6) Administrative Services Overview, Operating Budget pp. 183-188 9:00-9:30
a) General Fund, Operating Budget pp. 189-195
b) Printing and Mailing Fund, Operating Budget pp. 196-199
7) Non-Departmental, Operating Budget pp. 467-470 9:30-9:45
Thurs, 5/5
Finance
Committee
Special
Meeting
6:00 PM,
Chambers
1) May 3rd Budget Hearing Wrap-Up 6:00-6:15
2) Fire, Operating Budget pp. 239-251 6:15-6:45
3) Office of Emergency Services, Operating Budget pp. 299-306 6:45-7:15
4) Police, Operating Budget pp. 331-343 7:15-7:45
5) Community Services, Operating Budget pp. 201-221 7:45-8:30
6) Library, Operating Budget pp. 289-298 8:30-9:00
Tues, 5/10
Finance
Committee
Special
Meeting,
6:00 PM,
Chambers
1) May 5th Budget Hearing Wrap-Up 6:00-6:15
2) Retiree Health Benefit Fund, Operating Budget pp. 479-480 6:15-6:30
3) Planning and Community Environment, Operating Budget pp. 315-329 6:30-7:15
4) Special Revenue Funds Overview, Operating Budget pp. 115-119 7:15-7:45
a) Parking District, Operating Budget pp. 123-126
b) Stanford Development Agreement Fund, Operating Budget pp. 126-127
c) Other Special Revenue Funds, Operating Budget pp. 120-122
5) Development Services, Operating Budget pp. 223-238 7:45-8:15
City of Palo Alto
Council & Finance Committee Budget Hearings
Fiscal Year 2017 Budget Process
Meeting Agenda
Thurs, 5/12
Finance
Committee
Special
Meeting
6:00 PM,
Chambers
1) May 10th Budget Hearing Wrap-Up 6:00-6:15
2) Finance Committee Recommendation Regarding Amendments to the Muni Fee Schedule
for Fiscal Year 2017 (ID #6878) 6:15-7:00
3) Public Works Overview, Operating Budget pp. 345-349 7:00-8:00
a) General Fund, Operating Budget pp. 350-360
b) Refuse Fund
i) Operating Budget pp. 361-368
ii) Capital Budget pp. 491-500
c) Storm Drain Fund
i) Operating Budget pp. 369-377
ii) Capital Budget pp. 501-518
d) Wastewater Treatment Fund
i) Operating Budget pp. 378-386
ii) Capital Budget pp. 551-580
e) Airport Fund
i) Operating Budget pp. 387-393
ii) Capital Budget pp. 327-342
f) Vehicle Replacement and Maintenance Fund
i) Operating Budget pp. 394-401
ii) Capital Budget pp. 657-686
4) Approval of Staff Recommendation for a Three Year Pilot Contract for an On-site Fleet Parts and
Inventory Program With Genuine Parts Company (ID #6887) 8:00-8:30
Tues, 5/17
Finance
Committee
Special
Meeting,
7:00 PM,
Chambers
1) May 12th Budget Hearing Wrap-Up 7:00-7:15
2) General Fund Capital 7:15-8:15
a) Buildings and Facilities, Capital Budget pp. 95-176
b) Parks and Open Space, Capital Budget pp. 177-242
c) Streets and Sidewalks, Capital Budget pp. 243-262
d) Traffic and Transportation, Capital Budget pp. 263-300
e) Cubberley Infrastructure, Capital Budget pp. 305-324
3) Utilities Overview, Operating Budget pp. 403-410 8:15-9:15
a) Electric Fund
i) Operating Budget pp. 411-424
ii) Capital Budget pp. 343-434
b) Fiber Optics Fund
i) Operating Budget pp. 425-431
ii) Capital Budget pp. 435-454
c) Gas Fund
i) Operating Budget pp. 432-443
City of Palo Alto
Council & Finance Committee Budget Hearings
Fiscal Year 2017 Budget Process
Meeting Agenda
ii) Capital Budget pp. 455-490
d) Wastewater Collection Fund
i) Operating Budget pp. 444-453
ii) Capital Budget pp. 519-550
e) Water Fund
i) Operating Budget pp. 454-466
ii) Capital Budget pp. 581-626
4) Utilities Advisory Commission Recommendation that the Finance Committee Recommend that
City Council Adopt 1) a Resolution Approving the Fiscal Year 2017 Electric Financial Plan and
Amending the Electric Utility Reserves Management Practices, and 2) a Resolution Increasing
Electric Rates by 11 Percent Effective July 1, 2016 by Amending the E-1, E-2, E-2-G, E-4, E-4-G, E-4
TOU, E-7, E-7-G, E-7 TOU, E-14, and E-16 Rate Schedules, and Repealing Rate Schedules E-18 and
E-18-G (ID# 6857) 9:15-9:45
5) Utilities Advisory Committee Recommendation that the City Council Adopt: (1) a Resolution
Approving the Fiscal Year 2017 Gas Utility Financial Plan; and (2) a Resolution Increasing Gas
Rates by Amending Rate Schedules G-1 (Residential Gas Service), G-1-G (Residential Green Gas
Service), G-2 (Residential Master-Metered and Commercial Gas Service), G-2-G (Residential
Master-Metered and Commercial Green Gas Service), G-3 (Large Commercial Gas Service), G-3-G
(Large Commercial Green Gas Service), G-10 (Compressed Natural Gas Service) and G-10-G
(Compressed Natural Green Gas Service) (ID# 6858) 9:45-10:15
6) Utilities Advisory Commission Recommendation that the Finance Committee Recommend that
City Council Adopt a Resolution Adopting a Net Energy Metering Successor Rate E-EEC-1 (Export
Electricity Compensation), Establishing the Net Energy Metering Transition Policy, and Amending
Rule and Regulation 2 (Definitions and Abbreviations) and 29 (Net Energy Metering Service and
Interconnection) (ID# 6863) 10:15-10:45
Mon, 5/23
Finance
Committee
Special
Meeting,
1:00 PM,
Mitchell Park
Library
1) Wrap Up with Finance Committee 1:00-5:00
Mon, 6/13
City Council,
6:00 PM,
Chambers
Public Hearing - Budget Adoption
Please note that Agenda items may be advanced or delayed based on the number of budget proposals and/or
other discussion items.
Click here to access the City of Palo Alto transparency tool to see the 2017 Fiscal Year Proposed Budget and
the past 5 years of actual financial data. https://paloalto.opengov.com