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Home My WebLink About2016-05-03 Finance Committee AgendasFinance Committee 1 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. May 3, 2016 Special Meeting Council Chambers 6:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday 10 days preceding the meeting. PUBLIC COMMENT Members of the public may speak to agendized items. If you wish to address the Committee on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers/Council Conference Room, and deliver it to the Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Committee, but it is very helpful. Call to Order Oral Communications Members of the public may speak to any item NOT on the agenda. Action Items 1.Fiscal Year 2017 Proposed Budget Overview 6:00-6:45 PM 2.Council Appointed Officials and Council 6:45-7:15 PM a)City Attorney, Operating Budget b)City Auditor, Operating Budget c)City Clerk, Operating Budget d)City Council, Operating Budget e)City Manager, Operating Budget 3.Office of Sustainability, Operating Budget 7:15-7:45 PM 4.Human Resources Department, Operating Budget 7:45-8:30 PM a)General Liability Fund, Operating Budget b)Employee Benefit Funds i. General Benefits Fund, Operating Budget ii. Workers Compensation Fund, Operating Budget 5.Information Technology 8:30-9:00 PM a)Operating Budget b)Capital Budget Capital Budget Book Operating Budget Book 2 May 3, 2016 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 6. ASD Department, Operating Budget 9:00-9:30 PM a) Mail & Print Fund, Operating Budget 7. Non-Departmental, Operating Budget pp. 458-460 9:30-9:45 PM Future Meetings and Agendas Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 3 May 3, 2016 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. City of Palo Alto Council & Finance Committee Budget Hearings Fiscal Year 2017 Budget Process Date Meeting Time/Location Agenda Mon, 4/25 City Council 6PM, Chambers Transmittal of proposed capital and operating budgets to Council and forward to Finance Committee for review and discussion Tues, 5/3 Finance Committee 6:00 PM, Chambers Budget Kickoff; Departments: 1) Council Appointed Officials & Council 2) Office of Sustainability 3) General Liability Fund 4) Human Resources, Employee Benefits Funds 4a) Retiree Health Benefit Fund 5) Information Technology (Operating and Capital) 6) ASD/Printing & Mailing Fund 7) Non-departmental Thurs, 5/5 Finance Committee Special Meeting 6:00 PM, Chambers 1) Fire 2) Police 3) Office of Emergency Services 4) Community Services Division 5) Library Tues, 5/10 Finance Committee Special Meeting 6:00 PM, Chambers 1) Planning Community Environment 2) Special Revenue Funds (Includes: Parking District & Stanford Development Agreement Fund) 3) Development Services Thurs, 5/12 Finance Committee Special Meeting 6:00 PM, Chambers 1) Municipal Fee Schedule 2) Public Works: General Fund, Storm Drain, Refuse, Wastewater Treatment, Airport, Vehicle Replacement, Related Capital Tues, 5/17 Finance Committee 7:00 PM, Chambers 1) Utilities (capital & operating) 2) General Fund Capital Mon, 5/23 Finance Committee 1:00 PM, Mitchell Park 1) Wrap up with Finance Committee Mon, 6/13 City Council 6:00 PM, Chambers Public Hearing - Budget Adoption Please note that Agenda items may be advanced or delayed based on the number of budget proposals and/or other discussion items. 4 May 3, 2016 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Finance Committee Items Tentatively Scheduled Meeting Date Line No. Item Title Referral Date Please see Budget Hearing Calendar for May 6/7/2016 1 Commercial and Residential Impact Fee Nexus Studies and Review Ordinance to Adopt Housing Impact Fees (Planning) 6/21/2016 2 3rd Quarter FY2016 Financial Report (ASD) Finance Committee Items to be Scheduled Referral Date Line No. Item Title Status 2013 3 Police Services Utilization and Resources Study (Police) To be scheduled in 2016 4 Consideration of stronger encroachment fees for construction that impact portions or all of a city street or sidewalk (Public Works) 5 Cubberley Center Master Plan: Additional Information and a Timeline for the Site (requested by the FC) (City Manager)